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Associate Director Administration Jobs in Indiana

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Associate Director Administration information

What are the roles and responsibilities of an associate director of administration?

An Associate Director of Administration oversees the daily administrative operations of an organization or department. Their responsibilities typically include managing budgets, supervising administrative staff, developing policies and procedures, and ensuring compliance with organizational and regulatory standards. They also play a key role in strategic planning, process improvement, and resource allocation to enhance efficiency. The Associate Director often serves as a liaison between senior management and various administrative teams, ensuring smooth communication and execution of organizational goals.

What are common challenges faced by an associate director of administration, and how can they be effectively managed?

An Associate Director of Administration often navigates challenges such as balancing competing priorities, managing cross-departmental communication, and ensuring compliance with organizational policies. Success in this role relies on strong organizational skills, proactive problem-solving, and the ability to foster collaboration between different teams. Regularly reviewing workflows, establishing clear communication channels, and staying updated on best practices in administrative management can help address these challenges and create a more efficient work environment.

What are the key skills and qualifications needed to thrive as an associate director of administration, and why are they important?

To thrive as an Associate Director of Administration, you need strong organizational management, budgeting, and strategic planning skills, often supported by a degree in business administration or a related field. Familiarity with enterprise resource planning (ERP) systems, financial reporting tools, and project management software is typically required. Exceptional leadership, problem-solving, and communication skills help drive team performance and foster effective collaboration across departments. These competencies are crucial for ensuring smooth operations, efficient resource allocation, and achievement of organizational goals.

What is the difference between Associate Director Administration vs Administrative Manager?

AspectAssociate Director AdministrationAdministrative Manager
Required CredentialsBachelor’s degree, often advanced degrees or certifications in management or related fieldsBachelor’s degree, relevant experience in office or administrative management
Work EnvironmentStrategic planning, overseeing multiple departments, high-level decision makingSupervising administrative staff, managing daily office operations
Employer & Industry UsageNonprofit, corporate, healthcare, government organizationsCorporate, nonprofit, educational institutions
Common Search & Comparison IntentUnderstanding leadership roles in administrationManaging office functions and staff

The Associate Director Administration typically holds a higher strategic role with broader responsibilities and often requires advanced degrees. In contrast, the Administrative Manager focuses on daily office management and supervising administrative staff. Both roles are vital in organizational operations but differ mainly in scope and level of seniority.

How much is the salary of an associate director administrator?

The salary of an Associate Director Administration typically ranges from $80,000 to $130,000 annually, depending on the industry, location, and level of experience. They often oversee administrative functions, manage teams, and require strong organizational skills, with some roles offering additional benefits or bonuses.

What does an associate director of administration do?

An associate director of administration oversees organizational operations, manages administrative staff, and ensures efficient support for the organization's goals. They often handle budgeting, policy implementation, and coordinate between departments, requiring strong leadership and organizational skills.

What job categories do people searching Associate Director Administration jobs in Indiana look for?

The top searched job categories for Associate Director Administration jobs in Indiana are:

What cities in Indiana are hiring for Associate Director Administration jobs?

Cities in Indiana with the most Associate Director Administration job openings:

Associate Director Administration jobs near you

Associate Director (CRE)

Cushman & Wakefield

Indianapolis, IN • On-site

$120 - $180/hr

Other

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Cushman & Wakefield rating

7.4

Company rating: 7.4 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

114th of 208 rated real estate companies

Job description

Job Title

Associate Director (CRE)

Job Description Summary

Responsible for managing one or more national or local accounts, including providing timely, consistent, and accurate flow of information required to operate the portfolio in order to meet the client’s and company objectives. Act as a point of contact for integrating service platform for the client, as well as ensuring that accounting practices are sound and consistently applied. Provide the general and financial information required for other members of the management team to make informed decisions and to carry out their operating responsibilities.

Job DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIES
  • Provide leadership for markets which are geographically or functionally distinct and demonstrate ability to implement business unit strategy
  • Develop and maintain both a communication style and relationship that fits the client’s preferred style
  • Demonstrate proactive customer service regarding all aspects of account management.
  • Communicate proactively, first when performance is not meeting expectations, and second when performance meets or exceeds expectations
  • Regularly associate with tenants to insure their reasonable satisfaction with building operations. Interact with tenants along with Property Manager on problems that may occur
  • Coordinate and/or prepare reports, annual budgets, and other documents for clients in accordance with management and other agreements, and in accordance with instruction received from the client. Preparation responsibility relates primarily to financial information and adherence to leasing guidelines. Review information and variances with Property Management Team
  • Participate in the preparation of annual budgets and any revisions thereto and also oversee operating compliances with budget approved by clients
  • Ensure completion of property tax administration and supervise services rendered by property tax consultant
  • Ensure administration of property and liability insurance requirement
  • Ensure compliance with the purchase order system, contracts, policies and procedures, and accounting requirements established by clients
  • Oversee the billing process, including payment of invoices and disbursement of funds. Monitor cash flow and/or cash requirements in conjunction with the Property Manager to assure efficient use of cash
  • Assist the Client/Asset Manager and Property Manager in determining proper cost allocations, identification of any re-billable cost, proper accounting for inventories, purchasing procedures, and any special accounting problems
  • Responsible for maintaining desired internal financial benchmarks for each asset with the portfolio as defined by the Director and Asset Manager. This includes occupancy levels, income levels, delinquency percentage, IRR and cash flow
  • Monitor cash flow and/or cash requirements in conjunction with the Property Manager to assure efficient use of cash
  • Coordinate construction projects with Construction Manager and Property Manager and approve construction contract documents and final invoices.
  • Effectively staff and develop bench strength and succession planning – positioning for new business
  • Regularly inspect properties with staff
  • Conduct annual performance evaluations and career path discussions. Oversee and ensure that all property management and maintenance staff receive an annual performance evaluation.
  • Analyze and make recommendations regarding property staffing needs, personnel performance issues, salary administration, personnel promotions and training and career development
KEY COMPETENCIES
  • 1. Business and Financial Acumen
  • 2. Leadership Skills
  • 3. Communication Proficiency (oral/written)
  • 4. Customer/Client Focus (internal/external)
  • 5. Time Management Skills
IMPORTANT EDUCATION
  • Bachelor’s Degree in Business or related discipline
IMPORTANT EXPERIENCE
  • 8+ years of real estate property management or related experience
  • 5+ years of supervisory experience
  • CPM and/or RPA comparable experience in a senior leadership role
ADDITIONAL ELIGIBILITY QUALIFICATIONS
  • Real Estate License
  • Industry designations and is an active participant/leader in external charitable and local and national industry related organizations
  • Ability to monitor and anticipate trends and changes within the industry
  • Advanced knowledge of Microsoft Office Suite
  • Demonstrate initiative through taking on additional assignments and responsibilities
  • Demonstrate advanced problem solving and deal with a variety of options in complex solutions. Requires expert level analytical and quantitative skills
WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

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