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Assistant Jobs in Seffner, FL (NOW HIRING)

Access Management

Administrative Assistant

Tampa, FL · On-site

$20 - $21/hr

The Administrative Assistant should take all inbound calls when possible and present a consistent level of customer service with each caller. The role serves as an integral part of the office team ...

Access Management

Administrative Assistant

Tampa, FL · On-site

$20 - $21/hr

The Administrative Assistant should take all inbound calls when possible and present a consistent level of customer service with each caller. The role serves as an integral part of the office team ...

Banfield Pet Hospital

Veterinary assistant

Tampa, FL · On-site

$15.19 - $19.41/hr

Veterinary Assistant Careers at Banfield Pet Hospital This posting will remain open for a minimum of two weeks or until a sufficient pool of qualified applicants has been received. For those who want ...

Humanitary Medical Center

Medical Assistant

Tampa, FL · On-site

$16.25 - $20.75/hr

Medical Assistant Humanitary Medical Center is hiring a full-time Medical Assistant. The Medical Assistant plays a critical role in supporting healthcare providers by ensuring smooth and efficient ...

Humanitary Medical Center

Medical Assistant

Tampa, FL · On-site

$16.25 - $20.75/hr

Medical Assistant Humanitary Medical Center is hiring a full-time Medical Assistant. The Medical Assistant plays a critical role in supporting healthcare providers by ensuring smooth and efficient ...

A-Line Staffing Solutions

Be Seen First

Administrative Assistant

Tampa, FL · On-site

$21/hr

If interested in this Healthcare Administrative Assistant - Vaccine Program position APPLY NOW for IMMEDIATE consideration HEALTHCARE ADMINISTRATIVE ASSISTANT - VACCINE PROGRAM | DETAILS AND ...

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Healthy Bodies

Dental assistant

Brandon, FL · On-site

$19 - $26/hr

As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete ...

Humanitary Medical Center Inc

Medical Assistant

Tampa, FL · On-site

$16 - $20.50/hr

The Medical Assistant plays a critical role in supporting healthcare providers by ensuring smooth and efficient clinical operations. Responsibilities: * Prepare patients for examination by taking ...

search-tactics

Dental Assistant

Tampa, FL · On-site

$21 - $27/hr

Dental Assistant Locations: MN, FL, IN, VA, WI Search Tactics is seeking experienced and reliable Dental Assistants for per diem shifts. This opportunity offers flexible scheduling and daily pay ...

KIMBERLY A PHELPS DMD PA

Dental Assistant

Lutz, FL · On-site

$16.25 - $21.25/hr

As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete ...

Healthy Bodies

Dental assistant

Brandon, FL · On-site

$19 - $26/hr

As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete ...

Oak Dental Partners

Dental Assistant

Lakeland, FL · On-site

$16.75 - $21.75/hr

Description Join Our Team as a Dental Assistant! Are you a detail-oriented, compassionate, and motivated individual looking to make a positive impact in the dental field? We are seeking a skilled and ...

Northern Technologies Group

Accounting Assistant

Tampa, FL · On-site

$17.50 - $23/hr

The Accounting Assistant will work closely with members of the Finance and Accounting team to maintain accurate financial records, process transactions, organize supporting documentation, and assist ...

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Showing results 21-40

All JobsAssistant JobsAssistant Jobs in Seffner, FL

Assistant information

What is an assistant?

Assistants are professionals who provide administrative, organizational, or personal support to individuals or teams within a company or organization. Their tasks can include managing schedules, handling correspondence, organizing meetings, preparing documents, and performing various clerical duties. Depending on the workplace, assistants may also help with research, travel arrangements, or basic project management. Their role is essential for ensuring that operations run smoothly and efficiently. Assistants often serve as the first point of contact and play a key part in facilitating communication and workflow.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To thrive as an Assistant, strong organizational abilities, time management, and proficiency in office procedures are essential, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, discretion, and adaptability are standout soft skills for this role. These competencies ensure efficient support to teams or executives, helping organizations operate smoothly and effectively.

How do assistants typically manage competing priorities and last-minute requests?

Assistants often juggle multiple tasks and must adapt quickly to shifting priorities, especially when supporting busy executives or teams. Effective time management, clear communication, and proactive organization are crucial for handling last-minute requests. Many Assistants rely on digital tools such as calendars, task managers, and communication platforms to stay organized and ensure nothing falls through the cracks. Building strong relationships with colleagues also helps in coordinating tasks and setting realistic expectations when urgent needs arise.

What is the difference between Assistant vs Receptionist?

AspectAssistantReceptionist
Primary RoleSupports specific departments or executives with administrative tasksManages front desk, greets visitors, handles phone calls
Work EnvironmentOffice settings, often within teams or departmentsFront office, reception area, customer-facing roles
Required CredentialsHigh school diploma; sometimes additional certificationsHigh school diploma; customer service skills
Common UsageAssisting managers, executives, or teams with administrative supportHandling visitor inquiries, scheduling, and front desk operations

While both roles involve administrative tasks, assistants typically provide support to specific departments or individuals, whereas receptionists focus on front desk duties and visitor management. The assistant role often requires more specialized support skills, while receptionists primarily handle customer interactions and front office responsibilities.

What are the types of assistants?

Assistants can be categorized into various types based on their roles, such as administrative assistants who handle office tasks, executive assistants who support high-level management, virtual assistants who work remotely, and specialized assistants like legal or medical assistants. Each type requires specific skills, tools, and sometimes certifications, and they may work in different environments or schedules depending on the role.

What can I do as an assistant?

As an assistant, you can perform tasks such as managing schedules, organizing files, handling correspondence, and providing administrative support. The role often requires strong organizational skills, communication abilities, and proficiency with office software. Assistants may work in various settings including offices, healthcare, or legal environments, and some positions require specific certifications or experience.

What is an assistant in a job?

An assistant in a job is a person who provides support to managers, teams, or departments by handling tasks such as scheduling, correspondence, data entry, and other administrative duties. They often use tools like calendars, email, and office software and may require organizational and communication skills. The role can vary across industries and may involve specific certifications or training depending on the field.
More about Assistant jobs

What job categories do people searching Assistant jobs in Seffner, FL look for?

The top searched job categories for Assistant jobs in Seffner, FL are:

What cities near Seffner, FL are hiring for Assistant jobs?

Cities near Seffner, FL with the most Assistant job openings:

Assistant jobs near you
Infographic showing various Assistant job openings in Seffner, FL as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 25% Part Time, 2% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant

Access Management

Tampa, FL • On-site

$20 - $21/hr

Full-time

Re-posted 29 days ago

Job description

Primary objective is to facilitate the administrative functions of the corporate office and Portfolio Manager. The Administrative Assistant should take all inbound calls when possible and present a consistent level of customer service with each caller. The role serves as an integral part of the office team and its daily function. Performs all duties in accordance with Access Management’s policies, processes and procedures and within the realm of the management philosophy.
Essential Duties amp; Responsibilities
  • Answer all calls and distribute as needed, greet homeowners, vendors and guests in a professional and timely manner.
  • Assist residents as needed.
  • Ensure workplace is kept neat and organized.
  • Assist in booking of resident events.
  • Monitor and distribute emails as needed.
  • Assist with work orders.
    • Ensure oversight of landscaping work orders.
    • Communication with vendors.
    • Follow up with residents (email or phone call) to ensure their concerns have been addressed and satisfied.
  • Handle Owner/Tenant Relations.
    • Process new tenants.
    • Ensure welcome packets are assembled accordingly.
    • Ensure there are tenant welcome packets and enough for resales.
    • Tenant registration.
  • Verify lease.
  • Provide Certificate of Approval letter.
  • Maintain all necessary files in an organized manner.
  • Assist with setting up new homeowner packages as needed.
  • Update Vantaca websites as needed.
  • Assist manager as needed.
    • Understand restrictions for community – be able to know where information is on Docs to properly answer resident questions.
    • Know clubhouse rules amp; regulations.
    • Be up to date with current events at the clubhouses.
  • Fill in for receptionist as needed.
  • Maintain the Community Managers schedule, calendar and files.
  • Assist in maintaining the Community’s hard files and uploading files to Vantaca
  • Communicate with managers regarding status of ARC Applications with a minimum of weekly contact.
  • Assist in posting and keeping Community website updated, which includes the daily syncing with the website and adding monthly committee and board agendas and minutes as needed.
  • Send out email blasts as requested by Manager and Board.
  • Update HOA contact and Board/Committee information with up to date information.
  • Assist in the preparation and organization of all materials needed for board meetings.
  • Receive and respond to any homeowner and/or Board of Director inquiries (verbal and written) in a professional, efficient and timely manner.
  • Serve as the direct staff liaison for ARC Committee and Landscape Committee.
  • Receive and track all ARC submittals, process ARC application payments, attend meetings, draft agendas and minutes and send follow-up response letters to the homeowners.
  • Assist Community Manager with the creation, printing and mailing of the newsletter (Quarterly).
  • Assist in processing the recording of the return ballots for annual meeting/elections.
  • Work with the Community’s Inspector when required on the violation process.
  • Assists Community or General Manager in developing operating budget for facilities maintenance and monitors expenditures.
  • Assist the Community Manager with the organization of Annual, Budget, Board, Election and Special meetings of the Association within legal requirements.
  • Properly document all Homeowner requests and process accordingly.
Additional Responsibilities
  • Practice and adhere to Access Management’s Service Standards.
  • Conduct business at all times with the highest standards of personal, professional and ethical conduct.
  • Perform or assist with any operations as required to maintain workflow and to meet schedules.
  • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by Management.
  • Perform any range of special projects, tasks and other related duties as assigned.
Supervisory Responsibility
Non-Applicable Education amp; Experience High School diploma or equivalent AA or BA preferred, CAM preferred.
Knowledge, Skills amp; Proficiencies
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
  • Excellent people skills, team building skills and conflict management skills.
  • Strong knowledge of Microsoft Applications, especially Word, Outlook and Excel.
  • Excellent written and verbal communication skills.
  • Ability to make sound business decisions and work effectively with little or no supervision.
  • Strong Time Management skills.
  • Strong Problem Solving and Conflict Management skills.
  • Ability to successfully work with a wide range of personnel including vendors, personnel, office staff and all levels of management personnel. Tools amp; Equipment Computer, phone, cell phone, printer, office equipment

Physical Requirements/Working Environment
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to lift 25lbs.
  • Must be able to sit for extended periods of time.
  • Must be able to stand for long periods of time and be able to freely move about the office and building.

Work Environment
The work environment characteristics are normal office conditions. This is a full-time position. There will be occasions when it is necessary to work various evenings, weekends and holidays. Consistent and regular attendance required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Job Type
Full-time

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