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Assistant Transaction Coordinator Jobs in Remote, OR

Aptyx

Executive Assistant

OR · On-site +1

$70K - $80K/yr

This role is responsible for managing complex schedules, coordinating travel, processing expense ... Collect, organize, and reconcile receipts, credit-card transactions, and supporting documentation.

Aptyx

Executive Assistant

Myrtle Point, OR · Remote

$70K - $80K/yr

This role is responsible for managing complex schedules, coordinating travel, processing expense ... Collect, organize, and reconcile receipts, credit-card transactions, and supporting documentation.

All JobsTransaction JobsAssistant Transaction Coordinator JobsAssistant Transaction Coordinator Jobs in Remote, OR

Assistant Transaction Coordinator information

See Remote, OR salary details

$25K

$51.9K

$73.9K

How much do assistant transaction coordinator jobs pay per year?

As of Aug 25, 2026, the average yearly pay for assistant transaction coordinator in Remote, OR is $51,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $57,900.00 per year, depending on experience, location, and employer.

What is an assistant transaction coordinator?

Assistant Transaction Coordinators are professionals who support real estate transaction coordinators in managing the administrative tasks involved in property sales. They help ensure that all necessary documents are completed, deadlines are met, and communication flows smoothly between buyers, sellers, agents, and other parties. Their role is essential for maintaining organization, accuracy, and efficiency throughout the real estate transaction process.

How does an assistant transaction coordinator typically interact with real estate agents and clients during a transaction?

As an Assistant Transaction Coordinator, you will serve as a vital communication bridge between real estate agents, clients, escrow officers, and other stakeholders throughout the transaction process. Your responsibilities often include scheduling inspections, collecting signatures, and ensuring all required documents are submitted on time. You’ll collaborate closely with agents to keep everyone informed of deadlines and any updates, helping to prevent delays and ensure a smooth closing. Strong organizational and interpersonal skills are essential for managing multiple transactions and maintaining positive relationships with all parties involved.

What are the key skills and qualifications needed to thrive as an assistant transaction coordinator, and why are they important?

To thrive as an Assistant Transaction Coordinator, you need strong organizational skills, attention to detail, and a basic understanding of real estate transactions, usually supported by experience in administrative roles or real estate certifications. Familiarity with transaction management platforms like Dotloop or DocuSign, as well as proficiency in Microsoft Office Suite, is typically expected. Excellent communication, problem-solving abilities, and the capacity to multitask help individuals stand out in this role. These skills are crucial for ensuring smooth, compliant, and timely real estate transactions, which support client satisfaction and business success.

What is the difference between Assistant Transaction Coordinator vs Transaction Coordinator?

AspectAssistant Transaction CoordinatorTransaction Coordinator
CertificationsReal estate license or certification often preferredTypically requires real estate license or certification
Work EnvironmentSupports transaction processes under supervisionManages entire transaction process independently
ResponsibilitiesAssists with paperwork, scheduling, and communicationCoordinates all transaction steps from contract to closing
Employer UsageReal estate brokerages, teams, or agentsReal estate brokerages, teams, or agents

The Assistant Transaction Coordinator provides support to the Transaction Coordinator by handling administrative tasks, while the Transaction Coordinator manages the entire transaction process independently. Both roles are essential in real estate transactions, with the assistant typically working under supervision to ensure smooth closings.

How to get hired as an assistant transaction coordinator?

To get hired as an assistant transaction coordinator, candidates should have strong organizational and communication skills, familiarity with real estate transaction processes, and proficiency with tools like transaction management software. Relevant experience or certifications in real estate or administrative support can improve job prospects, and many roles require a high school diploma or equivalent.

Is being an assistant transaction coordinator worth it?

Assistant transaction coordinators support real estate transactions by managing paperwork, deadlines, and communication between parties. The role offers experience in real estate processes and organization skills, often with flexible schedules, but typically has moderate pay and limited advancement without additional certifications or experience.

Is it hard to become an assistant transaction coordinator?

Becoming an assistant transaction coordinator typically requires strong organizational skills, attention to detail, and knowledge of real estate processes. While some roles may require prior experience or certification, many positions are entry-level and can be obtained through on-the-job training or relevant coursework.

What are popular job titles related to Assistant Transaction Coordinator jobs in Remote, OR?

For Assistant Transaction Coordinator jobs in Remote, OR, the most frequently searched job titles are:

What job categories do people searching Assistant Transaction Coordinator jobs in Remote, OR look for?

The top searched job categories for Assistant Transaction Coordinator jobs in Remote, OR are:

What cities near Remote, OR are hiring for Assistant Transaction Coordinator jobs?

Cities near Remote, OR with the most Assistant Transaction Coordinator job openings:

Assistant Transaction Coordinator jobs near you

Executive Assistant

OR • On-site, Remote

Aptyx
See more jobs at Aptyxexternal

$70K - $80K/yr

Full-time

Posted 25 days ago

Job description

Position Summary
The Executive Assistant provides high-level administrative support to the Aptyx executive team. This role is responsible for managing complex schedules, coordinating travel, processing expense reports, and removing routine administrative work from executives' day-to-day responsibilities.
The successful candidate will be highly organized, proactive, discreet, and comfortable balancing competing priorities. They will anticipate needs, resolve scheduling and logistical issues independently, and create efficient processes that allow the executive team to focus on strategic, high-value work.
Essential Duties & Responsibilities
Calendar and Schedule Management
  • Manage complex calendars for Aptyx executives, including internal meetings, customer appointments, conferences, and company events.
  • Prioritize meeting requests based on urgency, business value, and executive availability.
  • Proactively identify and resolve scheduling conflicts, allowing adequate time for preparation, travel, and focused work.
  • Coordinate meetings across departments, organizations, locations, and time zones.
  • Prepare executives for upcoming commitments by providing agendas, relevant documents, and logistical details.

Travel Coordination
  • Plan and book domestic and international travel, including flights, lodging, ground transportation, and other arrangements.
  • Develop clear, detailed itineraries that account for meeting schedules, time zones, travel time, and executive preferences.
  • Monitor travel plans and respond quickly to delays, cancellations, or itinerary changes.
  • Maintain executive travel profiles, loyalty-program information, and relevant preferences.
  • Ensure travel arrangements comply with company policies and budget expectations.

Expense Administration
  • Prepare and submit accurate, timely expense reports for the executive team.
  • Collect, organize, and reconcile receipts, credit-card transactions, and supporting documentation.
  • Review expenses for accuracy, appropriate coding, and compliance with company policy.
  • Follow up on missing information and resolve discrepancies with Finance or vendors.
  • Maintain organized expense and travel records.

Executive and Administrative Support
  • Serve as a central point of coordination for the executive team and its internal and external stakeholders.
  • Manage routine administrative requests, correspondence, forms, approvals, and follow-up activities on behalf of executives.
  • Screen and prioritize meeting requests, communications, and other demands on executives' time.
  • Prepare and format presentations, reports, meeting materials, correspondence, and other business documents.
  • Coordinate leadership meetings, including scheduling, agendas, room or technology setup, and material distribution.
  • Track action items and follow up with responsible parties when requested.
  • Identify administrative tasks that can be standardized, delegated, automated, or eliminated.
  • Support special projects, leadership events, and other executive-team priorities as needed.

Qualifications
  • Demonstrated ability to manage complex calendars, travel arrangements, and expense reporting.
  • Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Sound judgment and the ability to make appropriate decisions with limited direction.
  • Ability to manage multiple priorities and adjust quickly as business needs change.
  • Demonstrated discretion in handling confidential and sensitive information.

Education & Experience
  • High school diploma or equivalent required; associate's or bachelor's degree preferred or an equivalent combination of education and experience.
  • Three or more years of experience providing administrative or executive-level support; experience supporting multiple executives is strongly preferred.

Work Requirements (if applicable)
  • Ability to work outside standard business hours occasionally to support urgent schedule or travel changes.
  • Ability to manage communications across multiple time zones.
  • Limited travel may be required.

Success in this role will be demonstrated by:
  • Accurate, well-prioritized calendars with minimal avoidable conflicts.
  • Complete and reliable travel arrangements, with timely responses to disruptions.
  • Accurate expense reports submitted within established deadlines.
  • Reduced administrative workload for the executive team.
  • Effective preparation and coordination of executive meetings and commitments.
  • Consistent follow-through, timely communication, and strong stakeholder service.
  • Improved administrative processes that save executive time and reduce friction.

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