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Assistant To Jobs in Hanover, MA (NOW HIRING)

BitSight

Executive Assistant to CEO & CFO

Boston, MA · On-site

Companies rely on Bitsight to prioritize their cybersecurity investments, build greater trust within their ecosystem, and reduce their chances of financial loss. Built on over a decade of ...

BitSight

Executive Assistant to CEO & CFO

Boston, MA · On-site

Companies rely on Bitsight to prioritize their cybersecurity investments, build greater trust within their ecosystem, and reduce their chances of financial loss. Built on over a decade of ...

Cna

VP, Workers Compensation

Boston, MA · Hybrid

$194K - $308K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. Officer ...

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All JobsTo JobsAssistant To JobsAssistant To Jobs in Hanover, MA

Assistant To information

What are some common challenges faced by an assistant to and how can they be managed effectively?

As an Assistant To, you may often juggle multiple priorities, respond to rapidly changing schedules, and handle confidential information with discretion. Managing these challenges requires strong organizational skills, adaptability, and clear communication with your supervisor and team. Utilizing digital tools for scheduling, setting reminders, and regularly checking in with your manager can help you stay on top of tasks and anticipate needs, ensuring you provide efficient and proactive support.

What is the difference between Assistant To vs Administrative Assistant?

AspectAssistant ToAdministrative Assistant
Required CredentialsHigh school diploma; sometimes associate degreeHigh school diploma; often additional certifications
Work EnvironmentPrivate offices, executive settingsOffice environments, multiple departments
Employer & Industry UsageExecutives, managers, specific industriesVarious industries, general office roles
Common Search & ComparisonYesYes

Assistant To typically supports specific executives or managers, often in private or specialized settings, requiring close coordination and sometimes higher-level skills. Administrative Assistant roles are broader, providing general office support across departments. Both roles involve organizational tasks, but Assistant To positions are more focused on assisting specific individuals, while Administrative Assistants handle wider administrative duties.

What does an assistant to do?

An Assistant To is a professional who provides administrative and organizational support to an executive, manager, or department within an organization. Their daily tasks may include scheduling meetings, managing correspondence, organizing files, and handling various clerical duties. They play a vital role in helping their supervisors stay organized and efficient by anticipating needs and managing day-to-day operations. The specific responsibilities can vary depending on the company and the person they report to. Strong communication, time management, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant to, and why are they important?

To thrive as an Assistant To, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by experience or relevant certifications like a Certified Administrative Professional (CAP). Familiarity with office software such as Microsoft Office Suite, scheduling tools, and email management systems is typically required. Excellent communication, discretion, and time management are essential soft skills for building trust and ensuring smooth operations. These skills are crucial for efficiently supporting executives or teams, managing multiple priorities, and maintaining workflow in dynamic work environments.
What cities near Hanover, MA are hiring for Assistant To jobs? Cities near Hanover, MA with the most Assistant To job openings:
Assistant To jobs near you
Infographic showing various Assistant To job openings in Hanover, MA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the CEO

Boston Medical Center

Boston, MA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Boston Medical Center rating

6.9

Company rating: 6.9 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

554th of 1,059 rated hospitals

Job description

Provides exceptional executive support to the Chief Executive Officer of Boston Medical Center Health System as a key member of the Office of the CEO team. Supports the CEO's daily operations through complex calendar management, meeting and event logistics, travel coordination, and preparation of confidential materials. Serves as a key point of contact and liaison between the Office of the CEO and a broad range of internal and external stakeholders, including the Board of Trustees, executive leadership, physicians, donors, community partners, government officials, and other key constituents. Demonstrates outstanding organizational skills, professionalism, discretion, and judgment while managing sensitive information, competing demands, and evolving priorities in support of the CEO and BMC Health System's mission.
Position: Executive Assistant to the CEO
Department: Strategic Plan
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
Administrative & Office Support
  • Provides comprehensive executive support to the Chief Executive Officer and key departmental leadership, including managing complex calendars, scheduling meetings and appointments, coordinating follow-up on action items, preparing executive correspondence, reports, presentations, and briefing materials, and ensuring the efficient operation of the Office of the CEO. Work in close coordination with members of the Office of the CEO and other executive support staff, in a high-pace, dynamic environment, using collaborative project management software
  • Maintains the CEO's calendar with a strategic lens, exceptional attention to detail, proactively managing competing priorities, preventing scheduling conflicts, and ensuring appropriate preparation for meetings and engagements.
  • Serves as a professional representative and ambassador of the Office of the CEO when interacting with Board members, physicians, patients, donors, executive leadership, hospital staff, community partners, and other internal and external stakeholders. Receives and directs visitors, responds to inquiries, and exercises sound judgment and discretion in handling requests and communications.
  • Set up meetings involving meetings of the executive leadership team, including ensuring that materials are prepared in advance and setting up (and troubleshooting) the necessary technology.
  • Manages telephone calls and executive communications with professionalism and courtesy, independently determining the nature and priority of requests and initiating appropriate action. Responds to routine and non-routine inquiries, both verbally and in writing, in accordance with established protocols.
  • Coordinates domestic travel arrangements, including transportation, hotel accommodations, registrations, and detailed travel itineraries.
  • Handles highly sensitive and confidential written, electronic, and verbal communications involving executive leadership, Board governance, personnel matters, philanthropy, strategic initiatives, and organizational operations with the highest degree of professionalism and discretion
  • Special Projects Support
  • Recommends and implements improvements to administrative processes, systems, policies, and workflows to enhance the efficiency and effectiveness of the Office of the CEO and departmental operations while ensuring compliance with organizational and regulatory requirements.
  • Ensures that executive communications, including correspondence, donor acknowledgements, emails, and other written materials, are accurate, consistent, and aligned with organizational standards.
  • Plans, organizes, and coordinates executive meetings, Board meetings, and special events, including scheduling, conference room reservations, audiovisual support, catering, agenda preparation, meeting materials, attendance tracking, meeting minutes, and follow-up on action items.
  • Maintains office equipment and supplies, coordinates vendor and IT support as needed, and ensures the efficient operation of the executive office environment.
  • Serves as a liaison between the Office of the CEO and internal departments, affiliated organizations, vendors, community partners, and external stakeholders to facilitate effective communication and collaboration.
  • Maintains confidential records in accordance with HIPAA regulations and organizational privacy, security, and compliance standards.

JOB REQUIREMENTS
EDUCATION:
  • Bachelor's Degree or equivalent combination of training and experience.

EXPERIENCE:
  • Minimum 5 years' experience in progressively more responsible positions in office administration.

KNOWLEDGE AND SKILLS:
  • Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills
  • Highly proficient with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers
  • Ability to work independently and exercise independent judgment
  • Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel
  • Ability to work collaboratively with colleagues
  • Strong problem solving skills
  • Proven ability to work with confidential information

Compensation Range:
$70,000.00- $98,000.00
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

What Boston Medical Center employees say

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About Boston Medical Center

Sourced by ZipRecruiter

Boston Medical Center (BMC) is more than a hospital. It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet - an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.

Industry

Hospitals

Company size

1,001 - 5,000 Employees

Headquarters location

Boston, MA, US

Year founded

1996

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