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Assistant To The Project Manager Jobs in Delaware

ModernControls LLC

BAS Project Manager NC

New Castle, DE · On-site

$85K - $135K/yr

Any discrepancies are the Project Manager's responsibility to have corrected. Follow up to be sure corrections are made promptly. * Profitability analysis of his projects and company as a whole.

Bayhealth

Senior Estimator, Project Manager

Dover, DE · On-site

$111K - $151K/yr

If you care about the opportunity to grow, to make a difference, to build a future and a life, then ... The Facilities Project Manager must possess expert knowledge in all aspects of planning ...

IMC Construction

Senior Project Manager

Newark, DE

Generate new sales. • Assist with management of preconstruction effort with internal and external ... Drive enforcement of safety protocols by the project staff. • Immediately respond to any jobsite ...

Group PMX

Associate Project Manager

Wilmington, DE

$105K - $120K/yr

Assistant Project Manager Location: Wilmington, DE (5 days onsite) Salary: $105,000 - $120,000 Position Overview We are seeking a detail-oriented Assistant Project Manager to support the successful ...

Nickle Electrical Companies

Project Manager

Newark, DE · On-site

If you thrive in a fast-paced environment, possess strong leadership skills, and are committed to delivering top-quality service, we want to hear from you! About the Role As a Project Manager at ...

ATI Restoration

Project Director

Wilmington, DE · On-site

Support Project Manager to resolve scope discrepancies and customer concerns; ensure project documentation. Sales & Revenue * Cultivate relationships with, and serve as the primary point of contact ...

McKim & Creed

Survey Project Manager

Newark, DE · On-site +1

Be a subject matter expert in the standard practices for land surveying, providing technical, design and project management services to lead and supervise the team on a variety of project size and ...

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All JobsTo The Project JobsAssistant To The Project Manager JobsAssistant To The Project Manager Jobs in Delaware

Assistant To The Project Manager information

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.
What are popular job titles related to Assistant To The Project Manager jobs in Delaware? For Assistant To The Project Manager jobs in Delaware, the most frequently searched job titles are:
What job categories do people searching Assistant To The Project Manager jobs in Delaware look for? The top searched job categories for Assistant To The Project Manager jobs in Delaware are:
Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in Delaware as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Communications Coordinator (Project Coordinator / PMO Coordinator / PMO Analyst)

Amtex Enterprises

Newark, DE • On-site

Other

Posted 4 days ago

Job description

Job Title: Communications Coordinator (Project Coordinator / PMO Coordinator / PMO Analyst)

Location details: Hybrid Role- Newark, DE (3 days onsite and 2 days remote)

Duration: 18+ Months

 

Job Description: We are looking for a Communications Coordinator to support meeting logistics, documentation, and stakeholder communication within a fast-paced, project-driven environment. 

What You’ll Do 

  • Serve as the exclusive point of contact for all incoming meeting requests from vendors, clients, and internal stakeholders
  • Validate agenda, attendee list, and objective for existing slate of meetings
  • Review and process meeting requests using the PMO Meeting Request Form
  • Collaborate with requestors to ensure each request includes a complete agenda, appropriate attendee list, clear objective, and required lead time
  • Coordinate with the PMO Facilitator to confirm availability, validate audience composition, and obtain formal meeting approval
  • Issue all project-related calendar invitations with finalized agendas, connection details, and pre-read materials
  • Maintain the PMO Meeting Request Tracker and publish weekly meeting calendar to cross-functional teams and stakeholders
  • Activate and manage meeting recordings at the start of each formal meeting
  • Track meeting attendance and manage any unregistered or unauthorized participants
  • Maintain a real-time action item log during each meeting, capturing owner, commitment, and due date for every action
  • Flag agenda deviations or scope-creep discussions to the PMO Facilitator in real time
  • Manage meeting logistics including room bookings, technology setup, and participant access for virtual platforms
  • Draft comprehensive meeting minutes within 24 hours of meeting conclusion using the PMO-approved Minutes Template
  • Capture decisions, action items, issues, risks, and next steps accurately and completely
  • Submit draft minutes to the PMO Facilitator for review and incorporate all reviewer feedback
  • Distribute final, approved minutes to all meeting attendees and the project distribution list within 24 hours of Facilitator approval
  • Maintain version control for all meeting minute documents
  • Produce and distribute the monthly PMO Meeting Summary Report to the OCM Lead
  • Archive all meeting recordings to the designated project repository folder within 24 hours of meeting conclusion
  • Archive all final meeting minutes to the repository within 24 hours of distribution, circulating links to the archived content with meeting minutes
  • Apply the PMO-standard file naming convention to all archived documents
  • Maintain the Project Meeting Log with current status for all meetings
  • Ensure repository folder structure remains organized and access permissions are current
  • Conduct quarterly audits of archived materials to confirm completeness and correct categorization
  • Communicate the meeting request procedure to all new vendors, clients, and project team members at project onboarding
  • Diplomatically enforce meeting control policies with non-compliant vendors or clients, and redirect unauthorized scheduling attempts to the proper request process
  • Escalate repeat non-compliance to the OCM Lead with supporting documentation
  • Serve as first point of contact for meeting-related questions, conflicts, and rescheduling needs

What You'll Need

Required:

  • Bachelor's degree in Business Administration, Communications, Project Management, or a related field (or equivalent combination of education and directly related experience)
  • 1-3 years of experience in a project coordination, administrative, or PMO support role
  • Demonstrated experience managing meeting logistics and producing professional meeting documentation
  • Experience working in environments with multiple external stakeholders such as vendors, clients, or partners
  • Advanced proficiency in Microsoft 365 suite including Outlook, Word, Excel, Teams, and SharePoint
  • Experience with video conferencing platforms such as Microsoft Teams, Zoom, or WebEx
  • Proficiency with project management or collaboration tools such as SharePoint, Confluence, Jira, Smartsheet, or equivalent
  • Ability to use transcription tools or AI-assisted note-taking software
  • Familiarity with document management systems and repository organization

Preferred:

  • Project Management Professional (PMP) certification or Certified Associate in Project Management (CAPM)
  • Experience in a regulated industry or government project environment
  • Prior experience as a project coordinator, executive assistant, or operations analyst supporting a PMO
  • Experience with contract management or vendor oversight processes

 

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