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Assistant To The Program Director Jobs in Missouri

Beacon Specialized Living

Program Director

Columbia, MO · On-site

$70K - $75K/yr

Meaningful work that changes lives every day Position Summary As a Program Director, you will oversee the day-to-day operations of multiple residential locations, ensuring exceptional care ...

Brightli

Program Director

Saint Charles, MO · On-site

... love to hear from you! What You'll Do: Program Leadership & Operations * Oversee the daily ... Identify opportunities for program growth, service enhancement, and new funding sources. * Assist ...

Brightli

Program Director

Saint Charles, MO · On-site

... love to hear from you! What You'll Do: Program Leadership & Operations * Oversee the daily ... Identify opportunities for program growth, service enhancement, and new funding sources. * Assist ...

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Showing results 21-40

All JobsTo The Program JobsAssistant To The Program Director JobsAssistant To The Program Director Jobs in Missouri

Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What job categories do people searching Assistant To The Program Director jobs in Missouri look for? The top searched job categories for Assistant To The Program Director jobs in Missouri are:
What cities in Missouri are hiring for Assistant To The Program Director jobs? Cities in Missouri with the most Assistant To The Program Director job openings:
Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant to the Director of Operations

WEBSTER GROVES SCHOOL DISTRICT

Webster Groves, MO • On-site

$21.27/hr

Full-time

Posted 8 days ago

Job description

Essential Functions:
  • Oversee the Service Center front desk, including receiving deliveries and managing front-office inquiries.
  • Offer daily office assistance to the Director of Operations and the Operations department
  • Monitor department budget and forecast operational costs, ensuring all financial activities, including the creation of purchase orders, strictly adhere to Missouri DESE and district financial guidelines.
    • Process purchase orders in strict accordance with Missouri DESE and district procurement procedures.
    • Reconcile accounts and maintain precise financial records to ensure ongoing audit compliance.
    • Produce detailed budgets and cost forecasts for review by the Director of Operations.
  • Oversee district facility usage calendar
    • Maintain the calendar for holidays, scheduled events, etc.
    • Approve usage requests for internal and external groups.
    • Create invoices for external users, and update payments.
  • Manage Operations department inventory (surplus furniture, copy paper, custodial supplies)
  • Maintain records for inspections and equipment warranties
  • Develop, edit, and publish documents
  • Create spreadsheets and presentations
  • Handle confidential information with complete security
  • Professionally answer and handle phone calls and emails
  • Perform all other duties as assigned

Qualifications:
  • Experience as an administrative assistant
  • Experience using accounting software - SISFIN preferred
  • Experience using facility usage software - Master Library/Follett preferred
  • Experience using Computerized Maintenance Management System (CMMS) software - Master Library/Follett preferred
  • Mathematical, analytical, and problem-solving skills
  • Proficient computer/technology skills including Google Suite
  • In-depth knowledge of typing correspondences, reports, and other documents
  • Strong organizational skills
  • Requires a high level of initiative, independent judgment, and decision-making skills on rules and actions.
  • Able to work and converse efficiently with all school community members and other external contacts

Education: High school diploma or equivalent is required. Associate's or Bachelor's degree preferred.
Experience: Minimum of three (3) years of administrative assistant experience is required.
Compensation: Base pay is $21.27/hourly; also commensurate with experience and education
Benefits: Eligible
Work Calendar: 260
FLSA Status: Non-exempt
WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT
WGSD District Code of Conduct

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