Assistant To Managing Partner Jobs in Florida (NOW HIRING)

Are you the person everyone relies on to keep things running — the one who sees the problem before it happens, closes the loop before anyone has to ask, and takes quiet pride in a day that ran perfectly because you made it so? Blue Mahoe, PLLC is a growing estate planning, asset protection, and elder law firm in downtown Fort Lauderdale, and we are looking for an exceptional Executive Assistant to be the right hand to our Founding & Managing Attorney. This is not a task-taking role. It is an ownership role for someone who wants to protect a leader’s time, run the systems that keep a firm moving, and grow into a central pillar of the practice for years to come. If you are a proactive, detail-obsessed self-starter who thrives on being the person who keeps everything on track, we want to meet you. Responsibilities: • What You’ll Own This role exists to protect the Managing Attorney’s time, ensure execution across the firm, and serve as the central hub for communication, scheduling, and follow-through. You will own: Calendar & Time Protection Own and manage the Managing Attorney’s calendar with precision and strategic awareness Ensure every meeting aligns with firm priorities and is fully prepared in advance Proactively spot scheduling conflicts, gaps, and inefficiencies, and resolve them before they become problems Protect focus time and minimize unnecessary interruptions Task & Project Execution Track all key priorities, projects, and action items for the Managing Attorney Drive deadlines by proactively following up with team members Maintain clear visibility into what is in progress, at risk, or overdue Serve as the firm’s accountability partner so nothing falls through the cracks Communication Management Manage and triage inbox communications on behalf of the Managing Attorney Draft, proofread, and send emails, letters, and internal communications Ensure timely responses and appropriate delegation of tasks Act as a professional point of contact for clients, staff, and external partners Operational & Administrative Systems Maintain organized, up-to-date physical and digital files, documents, and records Support and improve internal workflows, processes, and systems Identify inefficiencies and proactively recommend solutions Help track firm initiatives and ensure operational consistency Personal Support Manage personal scheduling, appointments, and travel arrangements Handle personal administrative tasks with the same professionalism and discretion Ensure seamless coordination between personal and professional commitments Qualifications: • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills • Comfortable meeting deadlines and handling confidential information • Must be comfortable using Microsoft Office Who We’re Looking For Prior experience as an Executive Assistant, Legal Assistant, or in a similar high-responsibility support role (law firm or professional-services experience is a strong plus) Highly proactive: able to operate with minimal direction and anticipate needs before being asked Exceptional organization and time management, with extreme attention to detail A confident communicator who is comfortable following up and holding others accountable Professional and polished, able to interact credibly with clients, team members, and external partners A high level of integrity and discretion when handling sensitive and confidential information Tech-savvy and genuinely comfortable learning new systems and tools This Role Is a Great Fit If You Thrive in fast-paced, high-accountability environments Naturally anticipate needs before being asked Take real pride in organization, execution, and follow-through Enjoy being the person who "keeps everything running" Want to commit long-term and grow with a firm, not just fill a seat Compensation: $25 - $40 hourly DOE

• What You’ll OwnThis role exists to protect the Managing Attorney’s time, ensure execution across the firm, and serve as the central hub for communication, scheduling, and follow-through. You will own:Calendar & Time Protection • Own and manage the Managing Attorney’s calendar with precision and strategic awareness • Ensure every meeting aligns with firm priorities and is fully prepared in advance • Proactively spot scheduling conflicts, gaps, and inefficiencies, and resolve them before they become problems • Protect focus time and minimize unnecessary interruptionsTask & Project Execution • Track all key priorities, projects, and action items for the Managing Attorney • Drive deadlines by proactively following up with team members • Maintain clear visibility into what is in progress, at risk, or overdue • Serve as the firm’s accountability partner so nothing falls through the cracksCommunication Management • Manage and triage inbox communications on behalf of the Managing Attorney • Draft, proofread, and send emails, letters, and internal communications • Ensure timely responses and appropriate delegation of tasks • Act as a professional point of contact for clients, staff, and external partnersOperational & Administrative Systems • Maintain organized, up-to-date physical and digital files, documents, and records • Support and improve internal workflows, processes, and systems • Identify inefficiencies and proactively recommend solutions • Help track firm initiatives and ensure operational consistencyPersonal Support • Manage personal scheduling, appointments, and travel arrangements • Handle personal administrative tasks with the same professionalism and discretion • Ensure seamless coordination between personal and professional commitments