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Assistant Talent Coordinator Jobs (NOW HIRING)

Shea Properties

Talent Coordinator

Aliso Viejo, CA · On-site

Job Scope The Talent Coordinator supports the Talent Acquisition Team by coordinating recruitment ... Coordinate interviews between candidates and hiring managers * Assist recruiters with candidate ...

Wicked Staffing Solutions

Talent Coordinator

Lowell, MA · On-site

$41K - $43K/yr (+ commission)

As a Talent Coordinator, you will have the ability to work in a team, but also have the ability to ... Our friendly recruiters can assist with resumes and interview coaching if needed. We get new job ...

Wicked Staffing Solutions

Talent Coordinator

Lowell, MA · On-site

$41K - $43K/yr (+ commission)

As a Talent Coordinator, you will have the ability to work in a team, but also have the ability to ... Our friendly recruiters can assist with resumes and interview coaching if needed. We get new job ...

Prime Electric

Talent Coordinator

Bellevue, WA · On-site

The Talent Coordinator also assists with early career recruiting initiatives, recruiting projects ... completion. * Assist with scheduling interviews, coordinating candidate communications, and ...

Prime Electric

Talent Coordinator

Bellevue, WA · On-site

$27 - $35/hr

The Talent Coordinator also assists with early career recruiting initiatives, recruiting projects ... completion. * Assist with scheduling interviews, coordinating candidate communications, and ...

Prime Electric

Talent Coordinator

Bellevue, WA · On-site

$27 - $35/hr

The Talent Coordinator also assists with early career recruiting initiatives, recruiting projects ... completion. * Assist with scheduling interviews, coordinating candidate communications, and ...

Hyper Careers Page

Talent Coordinator

Richmond, VA · On-site

$50K - $70K/yr

The Talent Coordinator at Hyper Solutions plays a critical role in delivering an exceptional ... * Assist with offer letter preparation, pre-employment screening coordination, and new hire pre ...

Chick-fil-A

Talent Coordinator

Savannah, GA · On-site

If so, this dynamic Talent Coordinator role at Chick-fil-A is perfect for you! Working at Chick-fil ... Troubleshoot minor guest issues and maintain a clean, welcoming environment * Assist with side ...

Chick-fil-A

Talent Coordinator

Savannah, GA · On-site

If so, this dynamic Talent Coordinator role at Chick-fil-A is perfect for you! Working at Chick-fil ... Troubleshoot minor guest issues and maintain a clean, welcoming environment * Assist with side ...

The Kinetic Group

Talent Coordinator

Anoka, MN · On-site

$28.50 - $34.10/hr

We are seeking a temporary Talent Coordinator to support high-volume hourly recruiting activities ... Maintain accurate recruiting records and ensure a positive candidate experience. * Assist with ...

Thekineticgroup

Talent Coordinator

Anoka, MN · On-site

$28.50 - $34.10/hr

We are seeking a temporary Talent Coordinator to support high-volume hourly recruiting activities ... Maintain accurate recruiting records and ensure a positive candidate experience. * Assist with ...

Assist World

People Operations & Talent Coordinator

$1.4K - $1.6K/mo

People Operations & Talent Coordinator We're looking for an organised, proactive People Operations ... Join Assist World? * 100% REMOTE * $50 birthday bonus * $200 testimonial bonus * NO TRACKER. NO ...

Thekineticgroup

Talent Coordinator

Anoka, MN · On-site

$28.50 - $34.10/hr

We are seeking a temporary Talent Coordinator to support high-volume hourly recruiting activities ... Maintain accurate recruiting records and ensure a positive candidate experience. * Assist with ...

Federal Ammunition

Talent Coordinator

Anoka, MN · On-site

$28.50 - $34.10/hr

We are seeking a temporary Talent Coordinator to support high-volume hourly recruiting activities ... Maintain accurate recruiting records and ensure a positive candidate experience. * Assist with ...

Omnicom

Model Talent Coordinator

New York, NY · On-site

$50K - $60K/yr

The Model Talent Coordinator has a natural ability to maintain a solid focus, while dealing with ... Maintain booking sheets and manage fit model bookings * Assist with the creation of casting ...

Omnicom

Model Talent Coordinator

New York, NY · On-site

$50K - $60K/yr

The Model Talent Coordinator has a natural ability to maintain a solid focus, while dealing with ... Maintain booking sheets and manage fit model bookings * Assist with the creation of casting ...

PosiGen

Talent Coordinator/Recruiter

Albany, NY · On-site

$20.25 - $27.25/hr

Summary The Talent Acquisition Coordinator is responsible for providing support to the talent ... * Assist in the coordination and process of new hire orientations * Other HR related duties as ...

smosh llc

Administrative Assistant; Talent

Los Angeles, CA · On-site

$19.50 - $26.25/hr

Administrative Assistant, Talent The Administrative Assistant, Talent provides dedicated ... Reporting to the Director of Talent, this role serves as a trusted partner in coordinating complex ...

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Assistant Talent Coordinator information

What does an assistant talent coordinator do?

An Assistant Talent Coordinator supports the talent management team by handling administrative tasks, scheduling interviews and auditions, and communicating with talent and clients. They help maintain talent databases, assist in organizing events or productions, and ensure all paperwork is completed accurately. Their role is crucial in keeping the talent acquisition and management process efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant talent coordinator, and why are they important?

To thrive as an Assistant Talent Coordinator, you need strong organizational skills, attention to detail, and a background in human resources or a related field, often supported by a relevant degree or internship experience. Familiarity with applicant tracking systems (ATS), scheduling tools, and HR software like Workday or BambooHR is common. Exceptional communication, multitasking, and problem-solving abilities help you build relationships and manage competing priorities. These skills are crucial for ensuring smooth talent acquisition processes and effective coordination between candidates and hiring teams.

How does an assistant talent coordinator typically collaborate with other departments during the recruitment process?

Assistant Talent Coordinators often serve as a vital link between the talent acquisition team and other departments such as HR, hiring managers, and sometimes external recruitment agencies. They coordinate interview schedules, gather feedback from interviewers, and ensure clear communication regarding candidate status. This collaboration requires strong organizational skills and the ability to adapt to the varying needs of different teams, making effective teamwork essential to successful recruitment outcomes.

What is the difference between Assistant Talent Coordinator vs Talent Coordinator?

AspectAssistant Talent CoordinatorTalent Coordinator
ResponsibilitiesSupports talent sourcing, scheduling, and administrative tasksManages full recruitment process, candidate selection, and onboarding
Required CredentialsHigh school diploma or equivalent; some roles prefer related certificationsBachelor’s degree often preferred; relevant experience
Work EnvironmentOffice setting, assisting senior staffOffice or studio, leading recruitment efforts
Industry UsageCommon in entertainment, modeling, and media industriesUsed across similar industries for talent acquisition roles

The main difference is that an Assistant Talent Coordinator provides support and handles administrative tasks, while a Talent Coordinator manages the entire recruitment process. Both roles are essential in talent acquisition, with the Assistant typically working under supervision to assist the Talent Coordinator.

How to become an Assistant Talent Coordinator?

To become an Assistant Talent Coordinator, candidates typically need a high school diploma or equivalent, with some roles preferring a bachelor's degree in human resources, communications, or related fields. Relevant skills include organization, communication, and familiarity with talent management software; internships or entry-level experience in recruiting or event coordination can also be beneficial.

Is talent acquisition an entry level job?

Talent acquisition roles, including assistant talent coordinator positions, are often entry-level jobs that require strong communication and organizational skills. They typically involve supporting recruitment processes and may require familiarity with applicant tracking systems but often do not require extensive experience or advanced degrees.

What cities are hiring for Assistant Talent Coordinator jobs?

Cities with the most Assistant Talent Coordinator job openings:

What states have the most Assistant Talent Coordinator jobs?

States with the most job openings for Assistant Talent Coordinator jobs include:

What are popular job titles related to Assistant Talent Coordinator jobs?

For Assistant Talent Coordinator jobs, the most frequently searched job titles are:

Talent Coordinator

Aliso Viejo, CA • On-site

J.F. Shea Family of Companies
Construction • 1 - 5K employees
Learn more about J.F. Shea Family of Companiesexternal

$26.34 - $31.13/hr

Full-time

Re-posted 2 days ago

Key responsibilities

  • Coordinate interviews between candidates and hiring managers

  • Assist recruiters with candidate sourcing, screening, and preboarding activities

  • Support background checks, drug screenings, and new hire onboarding processes

Job description

Employment Status:
Full Time
Pay Range:
$26.34 - $31.13
Dept.:
Human Resources
Job Scope
The Talent Coordinator supports the Talent Acquisition Team by coordinating recruitment activities, ensuring a smooth and efficient hiring process for candidates, hiring managers, and recruiters. This role is highly organized, detail-oriented, and plays a key role in delivering a positive candidate's experience.
The Talent Coordinator, as with all members of the Shea Properties Team, is expected to conduct himself/herself in a manner, which demonstrates initiative, professionalism, personal awareness, integrity and exercises confidentiality in the appropriate areas of his/her performance.
Job Duties
• Coordinate interviews between candidates and hiring managers
• Assist recruiters with candidate sourcing and preliminary screening
• Maintain and update job postings and job descriptions in the ATS
• Send biweekly updates on open positions across locations
• Support recruiting events, job fairs, and other talent initiatives
• Support preboarding activities and ensure completion of all pre-employment requirements
• Review candidate applications prior to background check submission
• Coordinate background checks and drug screenings; confirm results
• Facilitate new hire onboarding and partner with HR team on updates
• Follow up new hires to ensure completion of pre-and-onboarding tasks in ATS (e.g., Taleo)
• Process Form I-9s through E-Verify in compliance with federal regulations
• Accurate recordkeeping ensures all hiring documentation is complete and stored appropriately
• Track new hires, promotions, internal transfers and referral bonuses
• Assist with data collection, analyzing and reporting as needed
• Provide general administrative support to HR team
• Create recruitment marketing materials
• Support special projects and HR initiatives as assigned
Technical/Professional Knowledge (Knowledge/Skills, Education, and Experience)
• Associate or bachelor's degree (or equivalent experience) preferred
• A minimum of one year of experience in recruiting coordination, or HR administrative support
• Working knowledge of California labor laws, wage & hour regulations, and compliance requirements
• Strong written and verbal communication skills
• High level of discretion in handling confidential information
• Analytical ability to gather and summarize data
• Proficiency in Microsoft Office (Word, Excel, Outlook), ATS, and HRIS platforms
Desired Competencies
  • Communication and Influence
  • Organizational skills
  • Building Synergistic Relationships
  • Integrity
  • Continuous Improvement
  • Planning and organizing
    Customer Focus
  • Technical/Professional Knowledge

Work Environment
The Talent Coordinator is based out of the Aliso Viejo corporate office with remote work
flexibility for Wednesday and Friday. Hybrid work schedule is subject to change based on business and
operational needs. Occasional regional and local travel to property locations may be required.
May be required to lift and/or move up to 25 pounds. Hours are usually Monday
through Friday from 8 a.m. - 5 p.m.
Shea Properties is an equal opportunity employer and considers qualified applicants for employment
without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and
expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.
EOE/M/F/D/V

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