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Assistant Secretary Jobs in Sun Prairie, WI (NOW HIRING)

Horizon Construction Group

Project Coordinator

Madison, WI · On-site

$26 - $30/hr

Maintain RFI, submittal, and drawing logs within project management software * Assist with monthly ... Previous administrative, clerical, or secretarial experience * Previous customer service experience

LanceSoft

Travel Critical Care Float RN

Madison, WI · On-site

Accessing/Managing Ports*, Arterial line management, Assist with Chest Tube Insertion/Removal ... Transportation, Unit Secretary Patient Diagnoses : CVCT ICU specializes in the care of ...

LanceSoft

Travel Critical Care Float RN

Madison, WI · On-site

Accessing/Managing Ports*, Arterial line management, Assist with Chest Tube Insertion/Removal ... Transportation, Unit Secretary Patient Diagnoses : CVCT ICU specializes in the care of ...

LanceSoft

Travel Critical Care Float RN

Madison, WI · On-site

Accessing/Managing Ports*, Arterial line management, Assist with Chest Tube Insertion/Removal ... Transportation, Unit Secretary Patient Diagnoses : CVCT ICU specializes in the care of ...

LanceSoft

Travel Critical Care Float RN

Madison, WI · On-site

Accessing/Managing Ports*, Arterial line management, Assist with Chest Tube Insertion/Removal ... Transportation, Unit Secretary Patient Diagnoses : CVCT ICU specializes in the care of ...

LanceSoft

Travel Neuro ICU RN

Madison, WI · On-site

Accessing/Managing Ports, Arterial line management, Assist with Chest Tube Insertion/Removal, BiPAP ... Secretary Patient Diagnoses : Stroke- ischemic, post thrombectomy and lysis, subarachnoid ...

LanceSoft

Travel IMC Telemetry Registered Nurse

Madison, WI · On-site

$2.0K - $2.7K/wk

... Secretary Patient Diagnoses : EsophagectomiesLung volume reduction surgeryWedge resection ... procedures. Assist with procedures such as chest tube insertion in the procedure room located ...

LanceSoft

Travel Neuro ICU RN

Madison, WI · On-site

Accessing/Managing Ports, Arterial line management, Assist with Chest Tube Insertion/Removal ... Secretary Patient Diagnoses : Stroke--Ischemic and Hemorrhagic Brain Tumors Seizures Post-op ...

LanceSoft

Travel Neuro MS/Telemetry RN

Madison, WI · On-site

$2.0K - $2.7K/wk

... Secretary Patient Diagnoses : Join our fast-paced neuro specialty inpatient unit that offers an ... of nurses, nursing assistants, therapists, coordinated care, Advanced Practice Providers and ...

LanceSoft

Travel Neuro ICU RN

Madison, WI · On-site

Accessing/Managing Ports, Arterial line management, Assist with Chest Tube Insertion/Removal ... Secretary Patient Diagnoses : Stroke--Ischemic and Hemorrhagic Brain Tumors Seizures Post-op ...

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Showing results 21-38

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Sun Prairie, WI

Assistant Secretary information

See Sun Prairie, WI salary details

$10

$24

$65

How much do assistant secretary jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for assistant secretary in Sun Prairie, WI is $24.62, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $25.96 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What job categories do people searching Assistant Secretary jobs in Sun Prairie, WI look for?

The top searched job categories for Assistant Secretary jobs in Sun Prairie, WI are:

What cities near Sun Prairie, WI are hiring for Assistant Secretary jobs?

Cities near Sun Prairie, WI with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Sun Prairie, WI as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, 2% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $51,218 per year, or $24.6 per hour.

Project Coordinator

Horizon Construction Group

Madison, WI

$26 - $30/hr

Full-time

Re-posted 10 days ago

Job description

Description

Join Our Team!


Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team. This role plays a critical part in keeping projects running smoothly by coordinating documentation, communication, contracts, and administrative processes from pre-construction through project completion.

If you thrive in a fast-paced environment, enjoy working with multiple stakeholders, and have strong administrative and organizational skills, we'd love to hear from you.

2019 through 2026 Top Workplaces

Horizon Construction Group specializes in the development and construction of multi-family housing as well as master-planned multi-use neighborhoods. Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed.


Position Summary

The Project Coordinator provides administrative support to the construction team while serving as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors. This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards.


Key Responsibilities
  • Prepare and distribute meeting agendas and meeting minutes
  • Manage project documentation and maintain electronic project files
  • Prepare and route owner contracts and exhibits through DocuSign
  • Issue, track, and maintain subcontracts, purchase orders, and change orders
  • Coordinate the distribution of project drawings, specifications, and updates
  • Maintain subcontractor contact and distribution lists
  • Track and manage insurance compliance for subcontractors
  • Maintain RFI, submittal, and drawing logs within project management software
  • Assist with monthly owner reports and project-specific reporting
  • Coordinate project signage procurement
  • Support project teams with punch lists and closeout documentation
  • Review and follow up on project compliance items
  • Track and file superintendent reports and required project paperwork
  • Recommend workflow and process improvements to enhance project efficiency


Requirements

  • Previous administrative, clerical, or secretarial experience
  • Previous customer service experience
  • Proficiency in Microsoft Word and Excel
  • Strong verbal and written communication skills

Preferred

  • Construction administration experience
  • Experience working with project management software
  • Knowledge of construction documentation and contract processes

What Makes You Successful

  • Detail-oriented with a commitment to accuracy
  • Able to adapt to changing priorities and deadlines
  • Strong interpersonal and communication skills
  • Proactive approach to problem-solving
  • Ability to manage multiple tasks in a fast-paced environment

Physical Requirements

  • Primarily office-based position
  • Frequent use of a computer, phone, and standard office equipment
  • Regular sitting, standing, and movement throughout the office
  • Occasional lifting of up to 25 pounds

 Other Requirements

  • Regular and Predictable Attendance: Consistent, reliable attendance is an essential function of this position. Employees are expected to maintain regular and predictable attendance and to report to work as scheduled.
  • Worksite Safety: Employees are responsible for following all company safety policies and procedures and for helping to maintain a safe work environment for themselves, coworkers, residents, subcontractors, vendors, and visitors.

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