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Assistant Secretary Jobs in Normal, IL (NOW HIRING)

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See Normal, IL salary details

$10

$24

$66

How much do assistant secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant secretary in Normal, IL is $24.74, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $26.11 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Normal, IL? The most popular types of Secretary jobs in Normal, IL are:
What cities near Normal, IL are hiring for Assistant Secretary jobs? Cities near Normal, IL with the most Assistant Secretary job openings:
Assistant Secretary jobs near you

Emergency Medical Technician/Unit Secretary

Memorial Health

Groveland, IL • On-site

$30.12/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Memorial Health rating

6.9

Company rating: 6.9 out of 10

Based on 175 frontline employees who took The Breakroom Quiz

455th of 887 rated healthcare providers

Job description

Min
USD $18.83/Hr.
Max
USD $30.12/Hr.
Overview
Under the direct supervision of a Registered Nurse or Licensed Physician, the Emergency Medical Technician/Unit Secretary functions as a member of the patient care team to provide care to a designated group of patients.
Full-time Nights- 5:00pm-3:00am- 4 ten-hour hour nights per week with an every other weekend rotation.
To review Memorial's Benefits click here: Benefits - Memorial HR
Qualifications
Education:
  • High School Diploma or equivalent required.

Licensure/Certification/Registry:
  • Current EMT, CNA or Medical Assistant certification for Emergency Department required.
  • Current CPR certification required.
  • Maintain licensure and continuing education as appropriate for scope of practice.

Other Knowledge/Skills/Abilities:
  • Word processing/computer application experience and knowledge desired.
  • Excellent interpersonal and customer service skills.

Responsibilities
  1. Provides care to patients under the direction of Registered Professional Nurse. Initiates suggestions to RN to clarify, alter, or individualize nursing care for changing patient needs.
  2. Initiates suggestions to RN to clarify, alter, or individualize nursing care for changing patient needs.
  3. Reinforces patients' teaching relative to presenting conditions.
  4. Communications effectively with all members of the patient care team.
  5. Promotes cooperation and teamwork between departments.
  6. Documents care provided in the medical record accurately, timely and in an appropriate manner according to policies & procedures.
  7. Provides transport and safe patient care during transport utilizing appropriate protocols.
  8. Applies and maintains restraining devices as directed.
  9. Performs venipunctures to collect serum.
  10. Monitors suicidal patients in accordance with policies and procedures.
  11. Assists in all aspects of patient care as directed while maintaining patient privacy.
  12. Checks, cleans and stocks rooms with supplies and linens in preparation for daily work schedule.
  13. Responsible for performing equipment checks as directed, reporting all instances of malfunctioning to the nurse in charge of the department at the time the malfunction is determined.
  14. Performs clerical functions utilizing appropriate communication skills as directed.
  15. Transcribes physician orders and performs order entry accurately, efficiently and in order of priority.
  16. Prepares medical record for distribution to medical records and department copies as appropriate.
  17. Prepares paperwork associated with patient transfer to other facilities.

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