Assistant Remote Invoicing Jobs in Billerica, MA

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we've harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

Energy Solutions is looking for a Project Manager Iwho will play a key role in delivering impactful energy efficiency and sustainability programs that make a difference for utility clients and communities. In this dynamic role, you will lead the day-to-day execution of projects, coordinate rebate processing activities, manage schedules and priorities, and ensure accurate reporting, invoicing, and high-quality deliverables. Working collaboratively with cross-functional teams and external partners, you will help drive successful program outcomes while solving challenges, maintaining project momentum, and exceeding client expectations.

This is an exciting opportunity for an organized and proactive professional who thrives in a fast-paced environment and enjoys balancing project coordination, stakeholder engagement, and operational excellence. With guidance and support from experienced leaders, you will gain valuable project management experience while contributing to innovative energy solutions that create measurable results.

This position is a remote opportunity, but applicants must reside in the Northeast area.

Responsibilities include but are not limited to:

• Coordinate, plan, anddeliverassigned rebate program projects or project elements to scope, schedule, and quality expectations
• Assist with the development of work plans, sets milestones and interim deadlines, tracks task progress, and ensures timely completion of deliverables
• Monitor rebate application queues to validate accurate and timely processing
• Escalate program challenges and risks to Senior Project Managers, Associate Directors, or Directors as appropriate
• Prepare and coordinate invoicing and monthly reporting activities, ensuring accuracy, completeness, and timeliness
• Track project progress and communicate status updates to internal leadership and external clients
• Support financial tracking by monitoring project timelines and deliverable completion to align with billing milestones
• Clarify program requirements and application processes and resolve stakeholder inquiries in alignment with customer-service expectations and program guidelines
• Develop, organize, and present technical and quantitative analyses related to program performance, technology research, or industry trends
• Conduct quality assurance checks and validate compliance with program guidelines and client requirements
• Conduct technology research, literature reviews, and market analysis related to energy efficiency technologies (such as HVAC or water heating systems)

Minimum Qualifications:

• Bachelor's degree in Business Administration, Project Management, Engineering, Environmental Studies, or a related field
• 2 years of professional work experience in project coordination, consulting support, program administration, or a related role
• Experience supporting project activities or deliverables within defined scope, schedule, and quality expectations
• Exposure to working on project teams, including tracking tasks, maintaining documentation, and supporting timelines
• Experience coordinating with internal team members or external stakeholders to gather information, support deliverables, and respond to requests
• Clear written and verbal communication, including the ability to interact professionally with internal partners and external clients and support presentations or meetings
• Foundational technical writing skills, including drafting project documentation, summaries, and status updates
• Strong organizational skills, including task tracking, documentation management, and meeting deadlines under direction
• Basic project management skills, including following project plans, tracking milestones, and escalating issues as needed
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare reports, trackers, and presentations
• Ability to work independently on assigned tasks while following guidance, processes, and priorities set by senior staff
• Strong attention to detail and quality control practices, including reviewing work for accuracy and completeness

The salary range for this role is $69,000 to $79,000 based on experience and qualifications.

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

AI Use

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one's own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine.

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Office Locations and a Remote Workforce

Energy Solutions operates as a predominantly remote workforce with offices insix different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota.

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com.

Privacy Notice for Job Applicants