Assistant Remote Invoicing Jobs in New York (NOW HIRING)

Job Title: Legal Executive Assistant

Industry: Legal Services

Location (City, State): New York, NY

Assignment Type: Direct Hire

Pay: $85,000-$120,000 annually

Work Schedule: Full-time | Monday-Thursday Onsite | Friday Remote | 9:30 AM-5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k). Medical, dental, and vision coverage begin on day one of employment.

About The Company:

Our client is a prestigious global law firm seeking an experienced Legal Executive Assistant to support a high-performing executive-level partner and legal team. This is an opportunity to join a collaborative administrative team that values teamwork, professionalism, and excellence while supporting some of the industry's top legal professionals.

Job Description:

The Legal Executive Assistant will serve as a trusted business partner, providing high-level administrative and operational support to attorneys in a fast-paced legal environment. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs while managing complex schedules, client communications, travel, billing, and confidential information. The ideal candidate thrives under pressure, is highly resourceful, and enjoys serving as a strategic partner to busy executives.

Key Responsibilities:

• Manage complex calendars, coordinate meetings across multiple time zones, and oversee scheduling logistics for attorneys and clients.
• Draft, edit, proofread, and organize legal and business correspondence, presentations, and other professional documents.
• Maintain electronic files, emails, and document management systems to ensure records remain organized and easily accessible.
• Coordinate domestic and international travel arrangements while managing traveler profiles, itineraries, and travel preferences.
• Serve as the primary point of contact for internal and external clients, handling communications with professionalism, discretion, and urgency.
• Act as a gatekeeper by prioritizing competing requests, anticipating attorney needs, and ensuring timely follow-up on critical matters.
• Process expense reports, reconcile corporate credit card transactions, and coordinate billing activities to ensure timely client invoicing.
• Review attorney time entries, assist with billing workflows, and collaborate with finance teams to meet billing deadlines.
• Utilize Microsoft Excel to track projects, generate reports, and support operational initiatives.
• Foster strong relationships with attorneys, business professionals, and administrative colleagues to ensure seamless team collaboration.
• Participate in training opportunities and maintain proficiency with legal technology and firm systems.

Qualifications:

• Bachelor's degree required (non-negotiable).
• 7+ years of Executive Assistant or Legal Executive Assistant experience within a law firm or professional services environment.
• Extensive experience managing executive calendars, complex travel arrangements, document preparation, and high-level client communications.
• Strong proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and Microsoft 365.
• Experience working with document management, expense management, billing, and legal technology platforms.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with a polished, client-focused approach.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and thrive in a demanding, fast-paced environment.
• Proactive, dependable, resilient, and comfortable supporting high-performing executives with significant workloads.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.