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Assistant Records Manager Jobs in Washington (NOW HIRING)

BryceTech

Records Management Analyst

Washington, DC · On-site

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

BryceTech

Records Management Analyst

Washington, DC

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

BryceTech

Records Management Analyst

Washington, DC · On-site

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

Zimmerman Associates

Records Analyst

Washington, DC · On-site

Manage all aspects of the records management program * Oversee records disposition in accordance ... Coordinate transfer of records to the National Archives * Assist with records schedule development ...

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Assistant Records Manager information

See Washington salary details

$30.6K

$55.7K

$78.1K

How much do assistant records manager jobs pay per year?

As of Sep 9, 2026, the average yearly pay for assistant records manager in Washington is $55,712.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,700.00 and $60,600.00 per year, depending on experience, location, and employer.

What is an assistant records manager?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

How does an assistant records manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What are the key skills and qualifications needed to thrive as an assistant records manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities in Washington are hiring for Assistant Records Manager jobs?

Cities in Washington with the most Assistant Records Manager job openings:

Assistant Records Manager jobs near you
Infographic showing various Assistant Records Manager job openings in Washington as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $55,712 per year, or $26.8 per hour.

Records Management Specialist Level 2 (Mid-Level)

Washington, DC

Magnus Management Group LLC
See more jobs at Magnus Management Group LLCexternal

Full-time

Re-posted 20 days ago

Job description


Position Overview 

The Records Management Specialist (Mid-Level) will provide comprehensive records management, Freedom of Information Act (FOIA), and Privacy Act (PA) support to the National Indian Gaming Commission. This individual will oversee the flow of information requests, manage records management systems on Microsoft 365 and Salesforce platforms, and ensure all activities comply with Federal legal and privacy requirements. The position requires a minimum of 8 years of experience and a Public Trust clearance. Work is performed primarily on-site at NIGC Headquarters in Washington, DC. 

Key Details 

Position Title: Records Management Specialist Level 2 (Mid-Level) 

Labor Category: Mid-Level 

Clearance Requirement: Public Trust 

Minimum Experience: 8+ Years 

Place of Performance: NIGC HQ, 550 12th Street SW, Washington, DC 20024 (primarily on-site) 

Contract Type: Labor-Hour (LH) - 1,920 Hours/Year 

Period of Performance: Base Year + Four (4) Option Years - May 1, 2026 

Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM 

Responsibilities 
  • Perform records management activities in accordance with Federal government privacy and legal requirements. 
  • Assist in the development of analyses and reports associated with the Freedom of Information Act (FOIA) and Privacy Act (PA) processes. 
  • Manage the flow of FOIA and PA correspondence and requests; establish processes to provide prompt, accurate, and compliant responses to requestors. 
  • Perform technical tasks involved in maintaining the Salesforce Customer Relationship Management (CRM) system used for records and request tracking. 
  • Participate in the development of information management policies and governance frameworks for Microsoft 365 and Salesforce platforms. 
  • Manage SharePoint sites, including content architecture, permissions, and governance. 
  • Create and execute PowerShell scripts to generate reports and perform records management tasks. 
  • Compile data for reports, transcribe records, and maintain updated indexes and tracking documentation. 
  • Ensure all work products are proofread and free of errors, omissions, and inconsistencies prior to submission. 
  • Support compliance with NARA (National Archives and Records Administration) regulations and NIGC-specific records retention schedules. 

Required Skills & Technologies 
  • Freedom of Information Act (FOIA) and Privacy Act (PA) administration and case management 
  • Salesforce CRM platform  configuration, maintenance, and reporting 
  • Microsoft 365 platform SharePoint Online, Teams, OneDrive, and compliance tools 
  • SharePoint Online administration, site management, and permissions governance 
  • PowerShell scripting for reporting and records automation tasks 
  • Federal records management regulations and NARA guidance 
  • Microsoft Purview or equivalent information governance tools 
  • Document management, indexing, and lifecycle management practices 

Required Qualifications 
  • 8+ years of continuous experience in records management, FOIA administration, or information management within a federal government context 
  • Demonstrated experience processing FOIA and Privacy Act requests in a federal agency setting 
  • Strong knowledge of Federal records management laws, regulations, and best practices 
  • Experience administering Microsoft 365 platforms with a focus on records governance 
  • Proficiency in Salesforce CRM and SharePoint Online administration 
  • Ability to work on-site with minimal supervision 
  • Active or ability to obtain a Public Trust clearance 
  • Must sign a Non-Disclosure Agreement (NDA) and adhere to NIGC Rules of Behavior 
  • Must obtain a PIV Card issued by the Government 

Preferred Certifications 
  • Certified Records Manager (CRM) — ICRM 
  • Certified Information Professional (CIP) — AIIM 
  • Microsoft 365 Certified: Fundamentals (MS-900) or Information Protection Administrator (SC-400) 
  • Salesforce Certified Administrator 
  • FOIA Professionals Certificate (from American Society of Access Professionals)