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Assistant Project Administrator Jobs in Toronto, ON

Entuitive

Project Administrator

Toronto, ON · Hybrid

CA$55K - CA$65K/yr

Entuitive is looking for a Project Administrator, based in our Toronto office, to support our ... * Assist in the preparation of presentations and reports for projects, proposals, and internal ...

Landmark Structures Co

Project Admin

Burlington, ON

The Project Admin will perform the technical and support functions for design/build, self ... Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ...

GHD

Assistant Contract Administrator

Markham, ON · On-site

CA$137K/yr

... Assistant Contract Administrator to work as part of a contract administration team on Highway ... Liaise with the Project Managers, designers, field inspectors, contractors and clients on a daily ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

We believe construction services are more than project delivery, they're about safeguarding quality ... HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team ...

Chicago 58 Food Products

Be Seen First

Administrator Assistant

Woodbridge, ON · On-site

CA$18 - CA$20/hr

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping ... various office projects as required. Teamwork * Work closely with the owners, office staff ...

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

They are looking to add a Junior Construction Contract Administrator or Contract Admin assistant to their Toronto office to support project teams during the construction phase while gaining ...

Ellisdon

Senior Project Manager

Mississauga, ON · On-site

... and Assistant Project Managers/Coordinators, set the standard for project controls and reporting ... Administer Canadian construction contracts commonly used in Ontario - including CCDC 2 stipulated ...

Knapp Inc.

Commercial Administrator

Toronto, ON · On-site

Commercial Administrator The Commercial Administrator will provide administrative and coordination ... broader project commercial team. Assist with the preparation, distribution, and tracking of ...

Knapp Inc.

Commercial Administrator

Oakville, ON

Commercial Administrator The Commercial Administrator will provide administrative and coordination ... broader project commercial team. Assist with the preparation, distribution, and tracking of ...

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Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Toronto, ON?

The most popular types of Project Administrator jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Assistant Project Administrator jobs?

Cities near Toronto, ON with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Toronto, ON as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 82% Physical, 7% Hybrid, and 11% Remote job distribution.

Site Project Administrator / Document Controller (Construction)

Maple Reinders

Pickering, ON • On-site

CA$65K - CA$75K/yr

Full-time

Medical, Dental, Life, PTO

Re-posted 14 days ago

Job description

Site Project Administrator / Document Controller (Construction)

Maple Reinders Constructors is currently searching for a Site Project Administrator / Document Controller to join our Civil construction division and be based on the Duffin Creek WPCP in Pickering, Ontario. The successful candidate will have the opportunity to work on a large exciting civil water and wastewater project.

Job Duties:

  • Preparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordingly.
  • Greeting visitors to site and ensure they are signed in and oriented to site procedures including ‘in and out’ sheets, first aid and training video.
  • Field expediting of miscellaneous materials, rented and operated equipment.
  • Physical point of contact on-site for deliveries and pick-ups.
  • Assist with document control (distribution of drawings and specifications).
  • Update trailer boards with the most up to date Health and Safety procedures and reports.
  • Assist with the organization of site meetings as well as sub-trade coordination meetings.
  • Assist in the orientation of new site personnel.
  • Assist with surveying, layout, lines, levels, and verification of the work.
  • Routine correspondence to Engineer, Sub-Trades and Suppliers in co-operation with the Superintendent.
  • Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders.
  • Assist with the management of and track our QA / QC program.
  • Track progress and productivity rates.
  • Manage document control system (maintenance and organization)
  • Document tracking and distribution.

Qualifications/Skills:

  • Minimum Grade 12 education.
  • Construction knowledge/experience is an asset.
  • Proficient MS Office and Windows-based computer applications skills (Word, Excel, Outlook, Project, etc.).
  • Valid driver’s license.

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we’ve built a reputation for excellence, adaptability, and integrity.

We are proud to be:

  • A Platinum Member of Canada’s Best Managed Companies
  • Certified Great Place to Work
  • Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

  • People – Supporting our people to thrive.
  • Integrity – Doing the right thing without compromise.
  • Relationships – Building trust with clients & partners.
  • Stewardship – Caring for communities & the environment.
  • Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Why you should work here:

  • Competitive Salaries (paid weekly)
  • Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
  • RRSP with employer matching (up to 5%)
  • Discretionary bonuses & profit sharing
  • Group Health Insurance Plan (medical, dental, health care spending account)
  • Life insurance and disability coverage
  • Employee rewards program (Maple Points)
  • Discount programs & memberships
  • Employee and Project referral bonuses
  • Employee Assistance Program
  • Career growth and learning opportunities, including professional certifications

Salary Range: $65,000 - $75,000 / Year (depending on experience)

Location: site based role in Pickering, Ontario.

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/