Assistant Project Accountant Jobs in Reading, PA

General Summary of Position
The Assistant Project Manager(APM) exists to assist the Project Manager in managing the field operations ofassigned project job sites and supporting all aspects of project delivery.Under the direction of the Project Manager, the APM helps ensure project goalsare achieved according to the agreed-upon timeline and in accordance withcompany policies, procedures, and initiatives. The APM assists withcoordinating project activities, supporting field operations, and helpingmaintain successful project execution from start to finish.
Essential (Core Competencies)Duties
Analyze original Bid and completeRe-Bid process and review the full scope of all phases of project includingquantities, overall bid to identify any discrepancies before the project startsand identify and explore areas of cost saving potential or value engineering.
Establish project budget byassigning all cost codes to be used in the project and assign values to thecodes in Foundations Accounting Software, set DPC budget and plan, and createFLS for use on the project.
Determine Scope of Work andcomplete Submittals while identifying any possible substitutions that wouldcreate efficiencies or be cost effective and/or identify any special order orlong lead time items that may cause issues with project schedule.
Buy-out project by creating amaster purchase order and putting the material out to bid
Manage the Scope of Work to besubbed out and solicit bids. Manage all sub bid entries and determine whichsubs to use on each project.
Manage subcontractor labor bycollecting and awarding subcontracts, managing and approving subcontractorbillings, ensuring that the daily subcontractor labor reports are completed,and managing the subcontractor relationship.
Identify project equipment thatwill be purchased or rented and solicit bids.
Develop project plan by completingan initial site inspection, planning the workflow on the project, andcommunicating in writing to senior management. Once senior management approves plan, communicate with client whileincluding senior management in all communication to client.
Develop a Project Safety Plan(PSP) for every project inclusive of identifying any special labor, equipment,or training requirements and communicate the PSP to senior management. Oncesenior management sign off on PSP plan, release in writing to field personneland client. Update PSP as project isunderway and anything not previously identified occurs.
Mobilize project by completingsite re-inspection to ensure readiness and arranging for gang box, tools &equipment for delivery to the job site.
Conduct foreman briefing bycreating the foreman project folder, attending foreman review to checkestimating process, and participating in foreman project review presentation.
Perform jobsite visits (minimum 1to 2 times per week) to ensure PM always has the pulse of the project and tospecifically review for safety, aid in problem solving, order and scheduledeliveries, manage the foreman/superintendent relationship, attend job sitemeetings, and monitor quality, scope of work, and project schedule.
Monitor and coach all fieldpersonnel on safety requirements.
Perform quality assessmentsregularly to ensure work is at Klover quality standards.
Manage all client relationsincluding the PM/PM, PM/Superintendent, and the Foreman/Superintendentrelationships.
Represent projects in dailymanpower scheduling.
Perform project documentmanagement by completing, submitting, and following up on approvals of projectchange orders, identifying additional work directives and obtain fieldcompleted forms from foreman, and complete billings ensuring that we are meetingall requirements and follow through to payment when asked to do so.
Manage documentation of projectfile by proper storage of documents in virtual project files and ensuring thatboth online and hard files are neat and organized with all documentation andcorrespondence easily accessible.
Anticipate and document areas ofpotential dispute by writing correspondence to memorialize the resolution ofissues and to clarify our response to issues raised by others.
Manage client expectations in amanner that we always meet or exceed the client's expectation by keeping theproject a positive experience for our clients at all levels of management. If an issue arises, notify senior managementimmediately and provide recommended ways to resolve the issue before itescalates into a large problem.
Manage project budget and forprofitability by identifying potential problems early enough so the opportunityto correct the problem is possible.
Accurately predict the final GrossMargin within 1% by the time the project is 40% complete and avoid margin fadeat the end of the Project while striving to continuously improve the grossmargin of the project.
Demobilize the project byscheduling and monitoring material and equipment demobilization, completing anddelivering contract close-out documents and attic stock, if applicable.
Conduct project debrief meeting byincluding estimators, project foremen, trade and general superintendents, andproject managers to identify and investigate positive and negative variances inthe budget.
Marginal Functions
Ensure that the Daily FieldReports are completed with labor on site and hours worked.
Perform job site visits both priorto job site start times as well as during periods of the workday that job sitestaff and subs are working to monitor work hours worked (arrival and departuretimes) and overall safety of site personnel.
Special projects as needed
Supervisory/ ManagementRequirements
The Assistant Project Manager(APM) assist in oversight of the following positions: Foreman/Superintendent,and all field carpenters and panel installers.
Qualifications / RequiredEducation and Experience
High School Diploma or GED
2-5 years of experience managingprojects within the commercial carpentry industry, or an equivalent combinationof an Associate's degree and relevant work experience.
Proficiency with PCs and abilityto learn new software programs
Proficiency with Microsoft Office(Excel, Word, PowerPoint, and Outlook)
Preferred Education andExperience
Associates Degree in ConstructionManagement, Engineering, or other related concentration
Project Management Certificationwith 3+ years' experience managing commercial carpentry projects.
5+ years' experience within thecommercial carpentry field.
Working experience usingconstruction accounting programs.
Proficiency with various projectmanagement software.
Key Competencies
The ability to effectively lead aproject through all phases to successful completion
The ability to lead and motivateimmediate successful performance of others (inclusive of Klover staff andsubcontractors), facilitate skill development and give feedback in a mannerthat facilitates confidence and maintains self-esteem and positive professionalgrowth.
The ability to balance multipleprojects and priorities simultaneously.
The ability to resolveinterpersonal or customer conflicts for WIN/WIN solutions.
The ability to Identify orparticipate in identifying changes & new approaches to items such asprocedures, methods, models, products, services, theories, concepts,technologies, etc. that benefit employees, customers and/or the organization.
The ability to demonstrate concernfor meeting internal and external customer needs in a manner that providescollaboration and satisfaction for the customer within the resources that canbe made available.
The ability to successfully adapt(personally & professionally) to changes in the internal and externalenvironment.
The ability to make decisions thatpromote successful outcomes for employees, customers and/or the organizationand the wherewithal to know when senior management should be brought in theloop before a final decision is made.
The ability to build arelationship with another person or group through effective communicationskills (listening, speaking & behaving).
The ability to develop and useeffective strategies, change management and interpersonal skills to influenceothers toward the accomplishment of identified objectives.
The ability to convey thoughts andexpress ideas effectively using speech in individual or group situations;attends to and fully comprehends what others are saying.
The ability to achieve businessresults through the effective and efficient utilization of resources.
The ability to use clear &succinct written communication in the execution of this position to effectivelytransmit data, instructions, processes, procedures, etc.
The ability to manage one'sinternal states, impulses and resources
The ability to willingly cooperateand work collaboratively toward solutions that generally benefit all involvedparties and accomplish group objectives
Ability to plan a project andeffectively organize the resources to accomplish the desired outcome
The ability to manage one'sinternal states, impulses and resources.
Work Environment
The work environment will consistof a combination of a normal, climate controlled, office environment and bothindoors and outdoors on many types of construction projects, with varyingdegrees of exposure to the elements. This may include extreme heat (>85degrees for longer than one hour of exposure), extreme cold (<32 degrees forlonger than one hour of exposure), excessive humidity and noise. Some hazardsmay be present such as proximity to moving mechanical parts, electricalcurrent, toxic/caustic chemicals, and slippery/uneven walking surfaces.
Company Standards
The employee will adhere to thecompany's safety policy and, at all times, will use all required PersonalProtective Equipment provided to employee.
The employee will represent theCompany in a positive, professional manner with fellow employees and within thecommunities served.
The employee will encourage andmaintain teamwork throughout the company and will communicate all pertinentinformation in a timely and effective manner.
The employee will endeavor tomaintain our integrity by embracing high ethical standards and adhering tocompany policies.
Consistently demonstratesCompany's Guiding Values of Quality, Customer Satisfaction, Integrity,Teamwork, and Community.
Klover Benefits
Medical Insurance & MedicalGap Insurance
Dental & Vision Insurance
Basic Life and AD&D Insurance
Basic Short-Term Disability
Voluntary Long-Term Disability
Employee Assistance Program
401K
Employee Referral Program
Acknowledgement
Position duties and expectationschange over time. This job descriptionis not intended to be an all-inclusive, exclusive or exhaustive list of the jobfunctions that an employee in this position may be asked to perform from timeto time. The employee may perform otherrelated duties as assigned to meet the ongoing needs of the Company. If thereis ever a time that you are unsure what is expected of you, you are expected tomeet with your manager and ask questions. If you are unsure how to perform acertain task, ask your manager before performing.
Klover Contracting Inc. expresslyprohibits any form of workplace harassment of any kind. Klover is committed to providing equalemployment opportunities and employing an inclusive and diverse workforce.
Klover Contracting, Inc. providesequal employment opportunities (EEO) to all employees and applicants foremployment without regard to race, color, religion, sex, sexual orientation,national origin, age, gender identify, veteran or disability status. In addition to federal law requirements,Klover Contracting, Inc. complies with applicable state and local lawsgoverning nondiscrimination in employment in every location in which thecompany has facilities. This policy applies to all terms and conditions ofemployment.
Klover SEPA Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status