ZipRecruiter

Log In

1

Assistant Program Administrator Jobs in Philadelphia, PA

next page

Showing results 1-20

All JobsProgram Administrator JobsAssistant Program Administrator JobsAssistant Program Administrator Jobs in Philadelphia, PA

Assistant Program Administrator information

See Philadelphia, PA salary details

$26.2K

$68.8K

$137.7K

How much do assistant program administrator jobs pay per year?

As of Aug 13, 2026, the average yearly pay for assistant program administrator in Philadelphia, PA is $68,835.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,400.00 and $81,200.00 per year, depending on experience, location, and employer.

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What cities near Philadelphia, PA are hiring for Assistant Program Administrator jobs?

Cities near Philadelphia, PA with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

Reentry and Leadership Program Administrator

Villanova University

Villanova, PA • On-site

Full-time

Retirement, PTO

Posted 8 days ago

Villanova University rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

312th of 618 rated colleges and universities

Job description

Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:
20260390S
Position Title:
Reentry and Leadership Program Administrator
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
130-Dean-Arts and Sciences
Position Summary:
Why work at Villanova?
  • Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
  • Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Reentry and Leadership Program Administrator will lead Villanova University's Mellon Foundation-funded initiative, Advancing Prison Reentry and Leadership in Prison Education in Philadelphia, PA. Reporting to the Program Director, this position is responsible for coordinating a comprehensive reentry model that centers lived experience, leadership development, and systemic change for formerly incarcerated individuals.
The Administrator will oversee the day-to-day implementation of three integrated program pillars: (1) educational pathways, including graduate and certificate opportunities; (2) mental health and peer counseling supports; and (3) community-based leadership development and advocacy. This role will cultivate partnerships with institutions of higher education, community organizations, and justice-impacted leaders to ensure continuity of support from incarceration through reentry.
This position is designed for an individual with lived experience in the criminal justice system and is fully dedicated to advancing reentry outcomes that move beyond survival toward long-term stability, civic leadership, and systems transformation.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
  • Coordinate the implementation of the Mellon-funded reentry initiative, ensuring alignment with grant goals, timelines, and deliverables across all three program pillars.
  • Support educational pathways for justice-impacted alumni by coordinating application, enrollment, and student support processes for graduate degrees and certificate programs at Villanova University, the University of Pennsylvania, and partner institutions.
  • Collaborate with Villanova University's Department of Education and Counseling and the Intergenerational Healing Circle to support training and coordination of peer counseling and trauma-informed mental health programming for incarcerated individuals.
  • Design and facilitate community support, leadership development, and peer mentorship opportunities that connect currently incarcerated individuals with formerly incarcerated leaders in the community.
  • Build and maintain relationships with community partners, advocacy organizations, and programs such as the Petey Greene Program to expand bridge programming, policy engagement, and leadership opportunities.
  • Track program participation and outcomes, contribute to grant reporting, and assist the Program Director in identifying opportunities for program growth, sustainability, and systems-level impact.
  • Perform other duties and assist with projects as assigned.

Minimum Qualifications:
Formal Education:
  • Bachelor's degree required; Master's degree in social work, public policy, education, counseling, or a related field preferred.

Work Experience:
  • Lived experience with incarceration and reentry is required.
  • Demonstrated experience in reentry services, peer mentorship, community-based programming, or justice-related advocacy.

Work Skills: (e.g., written and verbal communication skills):
  • Strong interpersonal and communication skills, particularly in relationship-building with justice-impacted individuals and community stakeholders.
  • Ability to coordinate complex initiatives across multiple partners and institutions.
  • Demonstrated commitment to trauma-informed, equity-centered, and liberation-oriented approaches to reentry.
  • Strong organizational skills with the ability to manage multiple priorities and meet grant deadlines.
  • Comfort facilitating workshops, group discussions, and leadership development activities.

Specific Job Knowledge: (e.g., knowledge of principles and procedures related to field and area)
  • This position requires regular engagement with justice-involved individuals in both correctional and community settings, as well as collaboration with university and nonprofit partners.

Preferred Qualifications:
  • Experience working collaboratively with higher education institutions, nonprofit organizations, or community partners is strongly preferred.

Physical Requirements and/or Unusual Work Hours:
Work Environment:
  • This position requires regular engagement with justice-involved individuals in both correctional and community settings, as well as collaboration with university and nonprofit partners.

Physical Requirements:
  • Standard office-based responsibilities with occasional physical activity related to program events, workshops, or facility visits.

Special Message to Applicants:
Posting Date:
08/05/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 13 and the range is $52,000-65,100. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Grade:
13
Job Classification:
exempt

What Villanova University employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Villanova University logo

About Villanova University

Sourced by ZipRecruiter

Villanova University, located in Villanova, Pennsylvania, United States, operates within the higher education industry. Its establishment traces back to 1842 by the Augustinians, a Catholic religious order. The university offers a wide range of academic programs in various disciplines, including Liberal Arts and Sciences, Engineering, Nursing, Business, and Law, serving over 10,000 undergraduate, graduate, and law students. Guided by its Augustinian Catholic intellectual tradition, it is committed to community service, and it seeks to cultivate knowledgeable, thoughtful, and ethical leaders. The university’s mission is to empower students to ignite change, with a vision for a just and peaceful world.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Villanova, PA, US

Year founded

1842

Social media

FacebookTwitter

View All Villanova University Jobs

Apply