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Assistant Program Administrator Jobs in West Virginia

Valley College

ADN Biology Instructor

Beckley, WV · On-site

Responsible for maintaining a cooperative and professional learning environment. * Assist and tutor ... ADN Program Administrator Oversight: Campus Director May receive collaborative direction from ...

EDW. C. Levy CO.

EHS Administrator

Apple Grove, WV · On-site

Employee Referral Program Responsibilities The EHS Administrator will: * Assist with the implementation of safety and environmental policies, regulations, and programs. * Collect and file site ...

Boone Memorial Health

Medical Assistant - PCP

Danville, WV · On-site

$16.75 - $21.50/hr

Administer medications and immunizations (including IM, ID, and SQ injections) as directed by a ... Graduate of an accredited Medical Assistant program * Current Medical Assistant Certification * BLS ...

Necco, LLC

Office Administrator

Fairmont, WV

$16.75 - $23/hr

The Office Administrator contributes to compliance, quality service delivery, and a positive office ... Report compliance status and documentation concerns to the Program Director as requested * Assist ...

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Assistant Program Administrator information

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What cities in West Virginia are hiring for Assistant Program Administrator jobs?

Cities in West Virginia with the most Assistant Program Administrator job openings:

Assistant Program Administrator jobs near you

.50% Accountant/Secretary at Boone Career and Technical Center

West Virginia Department of Education

Charleston, WV • On-site

$25 - $34/hr

Contractor

Posted 6 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
8/7/2026
Location:
Boone Career Technical Center
County:
Boone County Schools
0.50 POSITION - 240-DAY CONTRACT
Position Title: Secretary/Accountant - Adult LPN Program
Classification: Service Personnel - Secretary/Accountant
Contract: 240 Days - 0.50 Position
Daily Schedule: 8:00 a.m. - 11:30 a.m.
Location: Adult LPN Program / Boone Career and Technical Center
Immediate Supervisor: Director/Administrator of Adult Education and/or LPN Program Administrator
POSITION SUMMARY
The Secretary/Accountant - Adult LPN Program provides clerical, financial, recordkeeping, and administrative support necessary for the efficient operation of the Adult Licensed Practical Nursing (LPN) Program. The employee will work directly with the LPN administration and instructional staff to maintain student records, financial documentation, program correspondence, purchasing records, and other required documentation.
This position is dedicated to providing secretarial and accounting support for the Adult LPN Program during the assigned daily work schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  1. Perform general secretarial and clerical duties for the Adult LPN Program.
  2. Answer telephone calls, respond to routine inquiries, take messages, and provide appropriate information to students, prospective students, staff, and the public.
  3. Maintain student files and program records in accordance with applicable school system, state, federal, accreditation, and program requirements.
  4. Assist with student enrollment, applications, registration materials, attendance records, and other required LPN program documentation.
  5. Prepare correspondence, reports, forms, spreadsheets, letters, notices, and other program documents.
  6. Maintain accurate financial records related to the LPN Program, including receipts, deposits, invoices, purchase orders, expenditures, and other accounting documentation.
  7. Assist with collection and documentation of tuition, fees, books, supplies, testing fees, and other student or program-related charges as assigned.
  8. Prepare and maintain financial reports and reconcile program records with applicable county financial records.
  9. Process purchase orders, requisitions, invoices, and requests for payment in accordance with Boone County Schools procedures.
  10. Maintain inventory records for LPN instructional materials, equipment, textbooks, uniforms, supplies, and other program property as assigned.
  11. Assist in maintaining records required for audits, accreditation reviews, program monitoring, and financial compliance.
  12. Maintain student attendance and assist with preparation of attendance reports and other required student documentation.
  13. Assist with scheduling, correspondence, and documentation associated with clinical experiences, testing, student orientation, graduation, and other LPN program activities.
  14. Maintain confidentiality of student, employee, financial, and program information in accordance with applicable laws, policies, and regulations.
  15. Organize and maintain electronic and paper filing systems for the LPN Program.
  16. Coordinate communications between the LPN Program, students, instructors, clinical partners, the Career and Technical Center, and the Boone County Schools Central Office as directed.
  17. Assist the program administrator with preparation of reports and documentation required by the West Virginia Department of Education, West Virginia Board of Examiners for Licensed Practical Nurses, accrediting agencies, and other applicable entities.
  18. Assist with preparation and maintenance of documentation related to program expenditures and funding sources.
  19. Receive, organize, and distribute program mail, correspondence, records, and materials.
  20. Maintain an organized and professional office environment and provide courteous assistance to students, employees, and members of the public.
  21. Operate computers, copiers, scanners, calculators, telephone systems, and other standard office equipment.
  22. Perform other duties related to the Adult LPN Program as assigned by the immediate supervisor.

QUALIFICATIONS
The successful applicant must:
  • Meet all qualifications for the applicable Secretary/Accountant classification as required by West Virginia law and Boone County Schools.
  • Possess appropriate skills in bookkeeping, accounting, recordkeeping, filing, and general office procedures.
  • Demonstrate proficiency in computer applications, including word processing, spreadsheets, email, and electronic recordkeeping systems.
  • Possess effective oral and written communication skills.
  • Demonstrate the ability to maintain accurate and confidential records.
  • Demonstrate the ability to work independently, organize multiple responsibilities, and meet established deadlines.
  • Successfully complete any required competency testing and/or meet applicable classification requirements.

WORK SCHEDULE
240-Day Contract - 0.50 Position
Monday-Friday, 8:00 a.m.-11:30 a.m., unless otherwise directed in accordance with the employee's contract and applicable policies.
SALARY
Salary and benefits shall be established according to the Boone County Schools salary schedule, applicable West Virginia law, employee classification, experience, and the 0.50 employment assignment.
EVALUATION
Performance will be evaluated in accordance with Boone County Schools policies and procedures applicable to service personnel.
TERMS OF EMPLOYMENT
Employment is subject to applicable provisions of West Virginia Code, West Virginia Board of Education policy, Boone County Board of Education policy, and the rules and regulations governing service personnel.

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