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Assistant Program Administrator Jobs in Iowa (NOW HIRING)

Story Construction

Payroll Administrator

Ames, IA · On-site

$24 - $32.25/hr

... Stock Ownership Program census and 401K audit. Responsibilities: * Prepare and process weekly ... * Assist employees with user account and time entry issues and guide managers through review and ...

Story Construction

Payroll Administrator

Ames, IA · On-site

$24 - $32.25/hr

... Stock Ownership Program census and 401K audit. Responsibilities: * Prepare and process weekly ... * Assist employees with user account and time entry issues and guide managers through review and ...

Story Construction

Payroll Administrator

Ames, IA · On-site

$24 - $32.25/hr

... Stock Ownership Program census and 401K audit. Responsibilities: * Prepare and process weekly ... * Assist employees with user account and time entry issues and guide managers through review and ...

State of Iowa

Division Administrator

Des Moines, IA · On-site

$115K - $179K/yr

To accomplish our mission, the individual selected for this position will assist the department by ... Employee Assistance Program for support when you need it most. Employee Discount Programs from a ...

Aston Carter

Office Administrator

Bondurant, IA · On-site

$23 - $25/hr

Provide clerical support to assist office staff with administrative tasks such as answering phones ... Benefits are subject to change and may be subject to specific elections, plan, or program terms. If ...

Aston Carter

Office Administrator

Bondurant, IA

$23 - $25/hr

Provide clerical support to assist office staff with administrative tasks such as answering phones ... Benefits are subject to change and may be subject to specific elections, plan, or program terms. If ...

Trinityhealth

Medical Assistant

West Des Moines, IA · On-site

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinityhealth

Medical Assistant

West Des Moines, IA

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinityhealth

Medical Assistant

West Des Moines, IA

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinity Health

Medical Assistant

West Des Moines, IA · On-site

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinity Health

Medical Assistant

West Des Moines, IA · On-site

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinity Health

Medical Assistant

West Des Moines, IA · On-site

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

Trinityhealth

Medical Assistant

West Des Moines, IA · On-site

$17.50 - $22.25/hr

Administer medications, treatments, and immunizations under the direction of providers. Prepare and ... Successful completion of a medical assistant program accredited by the Commission on Accreditation ...

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All JobsProgram Administrator JobsAssistant Program Administrator JobsAssistant Program Administrator Jobs in Iowa

Assistant Program Administrator information

What does an Assistant Program Administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an Assistant Program Administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an Assistant Program Administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.
Assistant Program Administrator jobs near you
Payroll Administrator

Payroll Administrator

Story Construction

Ames, IA • On-site

$24 - $32.25/hr

Full-time

Retirement

Posted 8 days ago

Job description

Salary:

Position: Payroll Administrator

Reports to: Controller

Status: Full-Time, Non-Exempt (hourly)

Work Location: Ames, Office; Monday Friday, 8:00AM 5:00PM

Position Summary:

The Payroll Administrator is responsible for processing weekly, multi-location payroll for both hourly and salaried employees using computerized timekeeping, payroll, and accounting systems. This role ensures accurate and timely compensation, maintains payroll records, supports new hire orientation, and administers benefits billing and deductions. Additionally, the Payroll Administrator assists the accounting team with various tasks, including completing the Employee Stock Ownership Program census and 401K audit.


Responsibilities:

  • Prepare and process weekly payroll for multiple locations, ensuring accuracy and compliance with company policies, labor laws, and tax regulations.
  • Assist employees with user account and time entry issues and guide managers through review and approval processes before payroll submission.
  • Maintain, audit, and update payroll records; ensure compliance with federal and state labor and tax requirements.
  • Prepare and submit certified payroll reports (e.g., WH-347) and support compliance with Davis-Bacon and applicable state prevailing wage requirements on public works projects.
  • Reconcile per diem and mileage payments against jobsite forms (e.g., F2460/F2462) for accuracy prior to payroll submission.
  • Manage payroll deductions and billing for company benefits, process wage garnishments, and support benefit audits (ESOP, 401K, etc.).
  • Assist with year-end payroll activities, including preparing W-2s and other required reports.
  • Set up and maintain multi-state payroll tax registrations and withholding and submit new-hire reporting to state agencies as required as the company takes on work in new states.
  • Create and configure new employees accounts in to provide training on timekeeping procedures during new employee onboarding.
  • Identify opportunities to streamline payroll operations and implement best practices.
  • Allocate payroll hours and associated labor costs to the appropriate jobs and cost codes within the accounting system to support accurate job costing.
  • Assist the accounting team with misc. tasks such as completing special projects, as time allows.
  • Securely file and store employee I-9 forms in compliance with federal requirements.
  • Cross-train with teammates to ensure continuity of payroll processing during absences.
  • Additional duties as assigned.
  • Maintains strict confidentiality regarding employee wage, benefit, and personal information, ensuring all sensitive data is handled with discretion and in accordance with company policy at all times.


Qualifications:

  • Associates degree in accounting, finance, or related field, plus 3 years of payroll experience preferred.
  • Working knowledge of payroll reporting and compliance procedures.
  • Proficiency with Microsoft products such as Outlook, Excel, and word.
  • Skilled in customer service, detail-orientation, time management, data entry, and communication.
  • Familiarity with certified payroll and prevailing wage requirements (e.g., Davis-Bacon, WH-347) preferred.


Travel: Primary works out of the office but may occasionally visit jobsites or other office locations


Working Conditions:

May be exposed to fumes, airborne particles, moving mechanical parts, vibrations, loud noises, and more within OSHA standards when visited the jobsite. Employees may be exposed to outdoor conditions that include inclement weather such as heat, humidity, cold, wind, and dust. May be expected to carry up to 30 pounds regularly and 50 pounds occasionally, stand for long periods of time, walk for moderate-to-long distances on varying surface conditions, climb, crawl, crouch, reach, grip, push, and pull without issue.