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Assistant Position Jobs in Hamilton, ON (NOW HIRING)

Norton Rose Fulbright

Legal Assistant

Ottawa, ON · Hybrid

CA$48K - CA$59K/yr

... Assistant to work with our Business Group in the Ottawa Office ... This position will appeal to candidates who enjoy a busy and challenging position in an office with ...

Vetcor

Veterinary Assistant

Hamilton, ON

Position Details Role: Veterinary Assistant Status: Full-time Salary: Negotiable and based on experience Schedule: Three- to four-day work weeks with rotating Saturday shifts Benefits Highlights ...

Mohawk Animal Clinic

Veterinary Assistant

Hamilton, ON · On-site

Position Details Role: Veterinary Assistant Status: Full-time Salary: Negotiable and based on experience Schedule: Three- to four-day work weeks with rotating Saturday shifts Benefits Highlights ...

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All JobsPosition JobsAssistant Position JobsAssistant Position Jobs in Hamilton, ON

Assistant Position information

What is an assistant position?

Assistant positions are support roles found in various industries, where individuals help managers, teams, or executives with administrative and operational tasks. Common duties include scheduling appointments, managing correspondence, organizing files, and handling communication within an organization. These roles are essential for ensuring that daily business operations run smoothly and efficiently. Assistants may work in offices, schools, medical facilities, or virtually, depending on the industry and employer. The specific responsibilities can vary widely based on the nature of the organization and the level of the assistant position.

What are the key skills and qualifications needed to thrive as an assistant, and why are they important?

To excel as an Assistant, strong organizational skills, attention to detail, and proficiency in basic office tasks are essential, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and communication tools is typically required. Exceptional communication, problem-solving abilities, and discretion help assistants stand out in supporting teams and executives. These skills ensure efficient workflow, effective support, and smooth day-to-day operations within an organization.

What are some common challenges faced in an assistant position and how can they be managed?

Assistants often juggle multiple tasks and priorities, which can make time management and organization challenging. Successfully navigating frequent interruptions, urgent requests, and shifting priorities requires excellent communication and proactive planning. Many assistants find it helpful to use digital tools for scheduling and task tracking, and to establish clear boundaries with team members about urgent versus non-urgent requests. Building strong relationships with colleagues also helps in anticipating needs and streamlining workflows.

What is the difference between Assistant Position vs Administrative Assistant?

AspectAssistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; sometimes additional certificationsHigh school diploma; often no formal certification required
Work EnvironmentVaries widely; includes healthcare, legal, corporate settingsPrimarily office settings, handling clerical tasks
Employer & Industry UsageUsed across multiple industries for supporting rolesCommonly found in administrative and office environments
Search & Comparison IntentPeople looking for general support roles or entry-level jobsIndividuals seeking clerical, organizational, or office support roles

The Assistant Position is a broad role supporting various departments and industries, often requiring diverse skills and certifications. In contrast, the Administrative Assistant typically focuses on clerical and administrative tasks within office settings. While both roles involve support functions, the Assistant Position may encompass a wider range of responsibilities across different fields.

What are the most commonly searched types of Position jobs in Hamilton, ON? The most popular types of Position jobs in Hamilton, ON are:
What cities near Hamilton, ON are hiring for Assistant Position jobs? Cities near Hamilton, ON with the most Assistant Position job openings:
Assistant Position jobs near you
Infographic showing various Assistant Position job openings in Hamilton, ON as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Legal Assistant

Norton Rose Fulbright

Ottawa, ON • Hybrid

CA$48K - CA$59K/yr

Full-time

Re-posted 18 days ago

Job description

4 days a week in office - Ottawa Office

Norton Rose Fulbright Canada LLP is currently seeking a highly organized and detail-orientated Legal Assistant to work with our Business Group in the Ottawa Office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below:

You will be focusing on:

  • Edit, format, draft and revise agreements, letters memos, reports, forms, labels and other printed material.
  • Maintain lawyers' calendars, including coordinating travel arrangements and tracking deadlines.
  • Manage and coordinate client meetings, conference calls, etc.
  • Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail, handling courier requests and maintaining client file lists.
  • Maintain an efficient document and file management system and bring forward system.
  • Prepare and submit expense reports and docket entries.
  • Open and close client/matter files.
  • Scan and/or PDF documents.
  • Assist with the billing support for a group of lawyers.
  • Perform related duties as assigned and assist others as required.


What you bring to the role:

  • 2-3 years of experience in a Legal Assistant position preferably with Business Law - Corporate, Commercial experience.
  • Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset.
  • Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities.
  • Strong organizational skills and the ability to take initiative and work independently.
  • Strong written and verbal communication skills in English; proficiency in French would be considered an asset.
  • Proficiency with Windows and Microsoft 365 and document management systems.
  • Excellent attention to detail and proofreading skills.
  • Experience with styles and document formatting.
  • Excellent interpersonal skills and the ability to communicate effectively with clients.
  • Ability to take initiative when appropriate.

Why join our team:

  • Hybrid work environment
  • Retirement savings plan with employer contribution
  • Benefit premiums paid by the firm
  • Telemedicine services
  • Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
  • Training and development programs based on your interests and needs

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.

Ottawa: $48,000 - $59,300

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.

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