ZipRecruiter

Log In

1

Assistant Pentagon Jobs in Silver Spring, MD (NOW HIRING)

previous pagenext page

Showing results 21-40

All JobsPentagon JobsAssistant Pentagon JobsAssistant Pentagon Jobs in Silver Spring, MD

Assistant Pentagon information

What is an assistant Pentagon?

An Assistant Pentagon is not a standard job title within the U.S. Department of Defense or the Pentagon. The term may refer to an Assistant Secretary of Defense or another official who assists with administrative, operational, or policy functions at the Pentagon. These roles typically involve supporting senior leadership, coordinating departmental activities, and contributing to defense policies and procedures. For accurate job titles and descriptions, it's best to consult official Department of Defense resources.

What are the key skills and qualifications needed to thrive as an assistant at the Pentagon?

To thrive as an Assistant at the Pentagon, you need strong organizational skills, attention to detail, and typically a relevant bachelor's degree, along with eligibility for security clearance. Familiarity with office software, secure communication systems, and document management tools is usually required. Discretion, professionalism, and excellent interpersonal skills help you navigate high-stakes environments and support senior officials effectively. These skills ensure sensitive information is handled appropriately and daily operations run smoothly in a demanding government setting.

What are some common challenges faced by an assistant at the Pentagon, and how can candidates prepare to overcome them?

Assistants at the Pentagon often navigate a fast-paced, high-security environment where attention to detail and discretion are critical. Common challenges include managing conflicting priorities, handling sensitive information, and coordinating across multiple departments with varying protocols. To prepare, candidates should hone their organizational and communication skills, familiarize themselves with federal office procedures, and demonstrate adaptability to rapidly changing tasks. Building strong relationships with colleagues and staying current on security protocols can also help ensure success in this role.

What is the difference between Assistant Pentagon vs Military Administrative Assistant?

AspectAssistant PentagonMilitary Administrative Assistant
Required CredentialsTypically a bachelor's degree, security clearance may be requiredHigh school diploma or equivalent, some roles may require security clearance
Work EnvironmentGovernment offices within the Pentagon, high-security environmentMilitary bases, government offices, or military installations
Employer & IndustryU.S. Department of Defense, PentagonMilitary branches, defense agencies
Common Search & ComparisonOften compared for administrative roles within defenseSimilar administrative duties in military settings

The Assistant Pentagon and Military Administrative Assistant roles both involve administrative support within military and defense environments. The Assistant Pentagon typically requires higher security clearance and a college degree, working directly within the Pentagon. In contrast, Military Administrative Assistants may work across various military bases with similar duties but often require less formal education and security clearance. Both roles serve vital functions in supporting military operations and administration.

Are assistant Pentagon jobs well paid?

Assistant Pentagon jobs are typically well paid compared to many government positions, with salaries often aligned with federal pay scales and grade levels. Compensation can vary based on experience, education, and security clearance requirements, and benefits usually include health insurance, retirement plans, and paid leave.
Assistant Pentagon jobs near you
Infographic showing various Assistant Pentagon job openings in Silver Spring, MD as of August 2026, with employment types broken down into 3% Internship, 76% Full Time, 18% Part Time, and 3% Contract. Highlights an 100% In-person job distribution.

Executive Assistant US Space Force

US Federal Solutions

Washington, DC • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Key responsibilities

  • Manage and maintain accurate calendars for senior leadership, including General Officers.

  • Draft, review, and prepare high-quality correspondence, reports, and briefings, ensuring accuracy and compliance.

  • Coordinate and organize meetings, events, and travel arrangements, including preparing materials and managing related documentation.

Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Position Overview:

U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Headquarters Space Force Director of Staff (SF/DS) and Chief Human Capital Office (S1). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.

Requirements

Senior Secretariat Support Specialist

Supporting the US Space Force
Employer: US Federal Solutions

US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the US Space Force. This role is ideal for a polished professional who understands Air/Space Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.

You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.

What You Will Do

Executive & Secretariat Support

  • Manage and maintain accurate, up-to-date calendars for senior leadership, including General Officers.
  • Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests.
  • Maintain daily schedules and ensure leadership priorities are executed smoothly.

Correspondence & Document Management

  • Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings.
  • Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments.
  • Track and manage suspenses to ensure deadlines are met and leadership is kept informed.
  • Maintain official files and records in accordance with Air Force and organizational guidelines.

Task Management & Workflow Coordination

  • Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure.
  • Monitor 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination.
  • Prepare weekly status reports, suspense updates, and briefing slides for staff meetings.
  • Check for new tasking daily and ensure timely assignment within 24 hours.

Meetings, Events & Travel

  • Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials.
  • Distribute meeting documents, capture and post meeting minutes as required.
  • Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities.

Personnel & Program Support

  • Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs).
  • Support preparation of military and civilian awards and decorations requiring senior leader signatures.
  • Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings.

Collaboration & Technology

  • Support Video Teleconferences (VTCs).
  • Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate.
  • Retrieve documents, conduct limited research, and support staff as needed.

Office Hours:

  • 0800 to 1700 Monday through Friday
  • Onsite at the Pentagon
What We’re Looking For
  • Must have a minimum of 4 years applicable experience supporting federal leaders.
  • Active and adjudicated Secret Clearance
  • Bachelor's degree preferred.
  • Extensive experience providing executive or secretariat support to senior government or military leadership.
  • Familiarity with Air Force/Space Force customs, courtesies, and senior leader protocols.
  • Strong written and verbal communication skills with a high standard for quality and professionalism.
  • Experience managing tasking systems, suspenses, and executive correspondence.
  • Comfort interacting with general officers, senior civilians, and industry executives.
  • Exceptional attention to detail, discretion, and organizational skills.
  • Ability to manage competing priorities in a deadline-driven environment.

Benefits

  • Employer-provided paid Medical / Dental / Vision insurance.
  • Employer matching 401K plan.
  • PTO
  • 11 Federal Holidays
  • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.