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Assistant Operations Coordinator Jobs in Oklahoma

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Job Summary As a Matching Operations Coordinator, you will play a pivotal role in facilitating ... Organize and update process guidelines, making them easily accessible for team reference. * Assist ...

TGI Enterprises Inc.

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Office and Operations Coordinator

Tulsa, OK · On-site

$18 - $20/hr

Office and Operations Coordinator As the Office and Operations Coordinator you will provide high ... Additionally, you will assist as needed on a variety of daily tasks in sales, marketing and ...

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Assistant Operations Coordinator information

What does an assistant operations coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What are the most commonly searched types of Operations Coordinator jobs in Oklahoma?

The most popular types of Operations Coordinator jobs in Oklahoma are:

What are popular job titles related to Assistant Operations Coordinator jobs in Oklahoma?

For Assistant Operations Coordinator jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Assistant Operations Coordinator jobs in Oklahoma look for?

The top searched job categories for Assistant Operations Coordinator jobs in Oklahoma are:

Assistant Operations Coordinator jobs near you
Infographic showing various Assistant Operations Coordinator job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Assistant Operations Manager

Davis H Elliot Company, Inc.

Broken Arrow, OK • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Davis H. Elliot rating

7.3

Company rating: 7.3 out of 10

Based on 26 frontline employees who took The Breakroom Quiz

Job description

Assistant Operations Manager
Snapshot:
Davis H. Elliot Company, Inc. is seeking an Assistant Operations Manager to support the day-to-day operations of our business unit by partnering closely with the Division Director, Operations Managers, General Foremen, and field leadership. In this role, you'll help drive operational performance through workforce planning, project tracking, reporting, resource coordination, and business analytics. The ideal candidate is highly organized, analytical, and passionate about supporting field operations in a fast-paced utility construction environment.
Overview:
The Assistant Operations Manager plays a key role in supporting operational excellence across multiple projects and crews. This position serves as a liaison between field operations and administrative functions, ensuring efficient communication, workforce utilization, project performance tracking, and resource coordination. The role is responsible for developing and maintaining operational reports and dashboards, analyzing workforce and project data, and providing business insights that support operational decision-making. The Assistant Operations Manager partners with leadership to improve productivity, optimize resources, and enhance overall business performance.
A Day in the Life:
  • Partner with Division Director and Operations Managers to support daily operational activities across multiple projects and crews.
  • Monitor workforce utilization, manpower allocation, crew productivity, and project staffing needs.
  • Assist with planning and coordinating labor, equipment, materials, and subcontractor resources.
  • Support General Foremen in tracking project progress, production quantities, schedules, and key performance indicators.
  • Coordinate communication between field leadership, project management, accounting, and corporate support departments.
  • Participate in operational planning meetings and provide reporting to support decision-making.
  • Assist with onboarding, workforce assignments, and manpower forecasting activities.
  • Maintain operational records and ensure project documentation is accurate and up to date.
  • Review and distribute customer invoices in a timely manner.
  • Create, maintain, and distribute operational reports and dashboards using Microsoft Excel.
  • Analyze labor hours, production data, job costs, equipment usage, and project trends.
  • Prepare weekly and monthly performance reports for operations leadership.
  • Track key operational metrics and identify opportunities for efficiency improvements.
  • Support budget forecasting, cost tracking, and operational planning initiatives.
  • Assist with project startup, closeout, and ongoing administrative support activities.
  • Monitor project performance against schedules, budgets, and operational objectives.
  • Support contract compliance, customer reporting, and operational documentation requirements.
  • Lead or support special projects focused on operational improvement and workforce planning.
  • Serve as a trusted resource and backup for critical operational functions as needed.
  • Perform other duties as assigned.
    Qualifications & Skills:
  • Associate's Degree in Business Administration, Construction Management, Accounting, Finance, or related field; equivalent experience considered.
  • Minimum 3 years of experience supporting operations, project coordination, workforce management, or business analytics in a utility, construction, contracting, or industrial environment.
  • Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting dashboard creation.
  • Strong analytical and problem-solving abilities.
  • Experience preparing operational, workforce, productivity, or financial reports.
  • Strong organizational and communication skills with the ability to work effectively with field and office personnel.
  • Valid Driver's License.
  • Bachelor's Degree in Business Administration, Construction Management, Engineering Technology, Accounting, or related field preferred.
  • Experience supporting utility construction, electric distribution, transmission, telecommunications, gas, or infrastructure projects preferred.
  • Experience working directly with General Foremen, Superintendents, or field leadership teams preferred.
  • Knowledge of workforce planning, job costing, production tracking, and operational performance metrics preferred.
  • Experience with ERP, project management, or construction management software preferred.
  • Strong attention to detail and organizational skills.
  • Ability to manage multiple priorities and consistently meet deadlines.
  • Effective relationship-building and stakeholder management skills.
  • Data-driven decision-making and problem-solving capabilities.

Benefits & Culture:
Our success is based on our customers' confidence in us, our people's loyalty, hard work, and performance, and the traditions with which Mr. Davis H. Elliot began the company in 1946. We know that strong teams are built by fostering a culture of respect, collaboration, and shared success. Some of the benefits we offer our team include:
  • Medical, Dental, Vision Insurance
  • Short-Term Disability and Long-Term Disability Insurance
  • Company Paid Life Insurance w/ additional Voluntary Life Insurance
  • 401K w/ company match
  • Employee Stock Ownership Program
  • Paid Vacation
  • Servant Leadership Training

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 859-263-5148 x1504Email: hiring@dhec.com
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE
If you want to view the Pay Transparency Policy Statement, please click the link: English

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