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Assistant Event Management Jobs in Oklahoma (NOW HIRING)

Dick's Sporting Goods

Event Programming Lead

Tulsa, OK · On-site

Essential Job Functions: * Assist in planning all DSG-led events, in collaboration with Community ... Work with Community & Events Manager to ensure events are within budget. Work together to identify ...

New

OnTrack Staffing Oklahoma City, OK

Be Seen First

Traveling Event and Warehouse Technician

Oklahoma City, OK · On-site

$45K - $50K/yr

... both the Event Manager and Warehouse Supervisor to deliver seamless event experiences ... Follow detailed site layouts to ensure accurate and efficient event setup * Assist with onsite ...

Troon

Operations Assistant Intern

Norman, OK

Eventive Sports is a leader in sports event management, overseeing premier events including the ... We are seeking a motivated assistant to support gameday tailgate operations and help deliver an ...

Troon Golf

Operations Assistant Intern

Norman, OK · On-site

Eventive Sports is a leader in sports event management, overseeing premier events including the ... We are seeking a motivated assistant to support gameday tailgate operations and help deliver an ...

THUNDERBIRD CASINO

Event Coordinator

Norman, OK · On-site

... * Assist in planning and executing high-profile casino events, including VIP experiences, anniversary celebrations, promotions, and player appreciation nights * Manage event logistics such as vendor ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Oklahoma?

The most popular types of Event Management jobs in Oklahoma are:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Assistant Athletics Director for Operations & Game Mgmt

Utulsa

Tulsa, OK • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description


The Assistant Director of Operations & Facilities serves as a key member of the Athletics Operations & Facility team and is responsible for supporting the planning, coordination, and execution of athletic events and facility operations for The University of Tulsa Athletics Department. This position assists in creating a first-class game day experience for student-athletes, coaches, fans, officials, and visiting teams while ensuring safe, efficient, and compliant operation of athletics facilities. It provides operational oversight for assigned sports and venues and supports facility scheduling, housing selection, event logistics, and capital improvement projects.
Essential Responsibilities
Event Management & Game Operations
  • Lead game day operations for assigned athletic events and venues, ensuring successful execution from planning through post-event breakdown.
  • Develop and implement detailed event management plans, timelines, and operational procedures.
  • Coordinate staffing and logistics with internal and external partners, including event staff, custodial services, concessions, public safety, facilities management, medical personnel, and officials.

Facility Operations & Scheduling
  • Assist with the day-to-day operation and stewardship of Athletics facilities.
  • Support the development and maintenance of facility schedules for practices, competitions, camps, special events, and external rentals.
  • Coordinate facility use requests and serve as a liaison with university departments and external groups utilizing Athletics venues.
  • Monitor facility needs and collaborate with campus partners to address maintenance, repair, and operational concerns.
  • Assist in the implementation of facility policies, procedures, and risk management practices.

Visiting Team & External Relations
  • Serve as a primary point of contact for visiting teams and game officials for assigned events.
  • Coordinate visiting team logistics, including facility access, practice schedules, locker room assignments, and game day needs.
  • Assist in the creation and maintenance of visiting team guides, operational manuals, and event information materials.
  • Foster positive relationships with conference partners, NCAA representatives, vendors, and external constituents.

Project Management & Department Support
  • Assist with facility enhancement, renovation, and capital improvement projects.
  • Support operational planning for strategic departmental initiatives and special events.
  • Contribute to the development and continuous improvement of operational policies, procedures, and best practices.
  • Assist with budget tracking, purchasing, and operational reporting as assigned.
  • Perform other duties as assigned by the Assistant Athletics Director for Operations & Facilities.

Minimum Qualifications
  • Bachelor's degree in Sport Management, Business Administration, Event Management, Recreation, or a related field.
  • One (1) year of experience in athletics operations, event management, facility operations, or a related field.
  • Demonstrated organizational, project management, and communication skills.
  • Ability to manage multiple priorities and meet deadlines in a dynamic environment.
  • Proficiency with Microsoft Office Suite and event management technology platforms.
  • Ability to work evenings, weekends, holidays, and flexible hours as required by athletic events and department needs.

Preferred Qualifications
  • Master's degree in Sport Management, Business Administration, Higher Education, or a related field.
  • Experience working within NCAA Division I intercollegiate athletics.
  • Knowledge of NCAA, conference, and university policies and procedures.
  • Experience with facility scheduling software, event management systems, and operational budgeting.
  • Experience coordinating postseason or championship events.

Knowledge, Skills & Abilities
  • Strong attention to detail and commitment to operational excellence.
  • Ability to build collaborative relationships across campus and with external stakeholders.
  • Strong problem-solving and decision-making skills.
  • Exceptional customer service orientation.
  • Ability to work independently and as part of a team.
  • Strong written and verbal communication skills.

Working Conditions
  • Frequent evening, weekend, and holiday work.
  • Moderate physical activity, including standing, walking, lifting, and moving event equipment.
  • Ability to work in outdoor environments and varying weather conditions during events.

About Us
The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.

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