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Assistant Event Management Jobs in Hawaii (NOW HIRING)

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Hawaii?

The most popular types of Event Management jobs in Hawaii are:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Casual Hire - Clarence T.C. Ching Complex Manager

University of Hawaii

Honolulu, HI • On-site

Full-time

PTO

This job post has expired 1 day ago. Applications are no longer accepted.

University Of Hawaii System rating

7.8

Company rating: 7.8 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

236th of 628 rated colleges and universities

Job description

Location : UH Manoa - Athletics Dept, Honolulu, HI
Job Type: Full-Time Temporary
Job Number: 2026-01850
Department: University of Hawai'i at Manoa - Athletics Department
Opening Date: 08/25/2026
Closing Date: 8/28/2026 11:59 PM Hawaii
Position Number:: Pending
Description
****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title: Casual Hire - Clarence T.C. Ching Complex Manager
Hiring Unit: UHM Athletics
Location: Facilities
Date Posted: August 25, 2026
Closing Date: August 28, 2026
Full Time / Part Time: Temporary. Full-Time
Other Conditions: Position is a temporary casual hire position and offers no benefits, hours not to exceed 40 hours per week. 89 day appointment. All positions require successful completion of a background check.
Duties and Responsibilities:
  • Under the direction of the Makai Campus Coordinator, the Clarence T.C. Ching Complex Manager will manage the day to day operations and maintenance program for the Clarence T.C. Ching Complex. Also, will manage in the coordination and management of the Ching Complex.
  • Oversee the event management and facilities operations of the Clarence T.C. Ching Complex are in the best interest of the University of Hawai'i, State of Hawai'i, staff, tenants, patrons, employees, and student-athletes.
  • Supervise and manage all aspects of the day to day operations of the Ching Complex.
  • Oversees the daily maintenance, cleaning, up keep and disposal of trash of the Ching Complex, including the locker rooms, bathrooms, offices, landscaping, courts, and surrounding areas.
  • Performs weekly maintenance of court surface by tilling, blowing, sweeping, etc.
  • Coordinate games management for all UH Beach Volleyball contests that occur on campus and at Queen?s Beach.
  • Assistant in coordinating games management for all football and other activities that occur at the Clarence T.C. Ching Complex.
  • Develop, implement, evaluate and revise written policies, procedures, and safety rules for Ching Complex staff and all users of the Ching Complex to include the areas of, technical requirements, emergencies, crowd control, and tenant & patron conduct for all events at the Ching Complex.
  • Recommend fee schedule for facility usage to include out-of pocket expenses and facility rental fees for outside users.
  • Recruit, interview, hire, schedule, train, coordinate, and evaluate all personnel assigned to the operation of the Ching Complex including student-assistant and game and event management personnel. Responsible for timesheet submission and records of all employees at the Ching Complex.
  • Ensure events are properly staffed and managed in the best interest of the University of Hawai'i, State of Hawai'i, staff, tenants, patrons, employees, and student-athletes.
  • Demonstrate ability to establish and maintain working relationships with all staff, faculty, and students.
  • Coordinates and oversees non University related functions at Ching Complex.
  • Ensures venue is safe and that all safety policies and procedures are followed, in place, and functional prior to each event.
  • Responsible for performing the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.
  • Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawai'i policies.
  • Maintain collaborative working relationships with administrators and coaches in the department, other college offices and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
  • Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawai'i and its employees, and the rules of the National Collegiate Athletics Association and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director Athletics or designee if there is reasonable cause to believe violations, whether by employees, students or others, have occurred or will occur.
  • Performs other related duties as required.

Minimum Qualifications:
  • Graduation from an accredited four year college or University
  • One (1) year experience with athletic facilities/games management
  • Ability to work cooperatively and effectively with people of diverse backgrounds.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Strong oral and written communication and presentation skills.
  • Excellent organizational and time management skills.
  • Ability to provide excellent customer service.
  • Ability to prioritize, multi-task and meet goals in a fast-paced environment.
  • Ability to make decisions in a changing environment and anticipate future needs.
  • Must be able to work nights, weekends, holidays as required.
  • Ability to frequently bend, reach, lift, push and pull up to 50 pounds.
  • Valid First Aid/CPR/AED Certification
  • Or equivalent combination of education/and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, 3) names of 3 professional references (include title, email and phone number) and 4) copy of certification.
Inquiries: Kelly Ong, Makai Campus Coordinator,
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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About University of Hawaii

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The University of Hawaii, located in Honolulu, HI, US, is an internationally recognized institution of higher learning. Spanning across ten campuses, including one online university, it represents the public system of higher education in the state of Hawaii. Established in 1907, the university operates in the educational services industry, its mission rooted in quality and affordable education for all. It offers over 600 different study programs, including undergraduate, graduate, and professional degrees in a broad spectrum of disciplines. Some of its unrivaled specialties encompass tropical agriculture, tropical medicine, oceanography, astronomy, electrical engineering, volcanology, and Pacific Islands and Asian area studies.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Honolulu, HI, US

Year founded

1907

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