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Assistant Event Management Jobs in Hawaii (NOW HIRING)

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Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an Assistant Event Manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by Assistant Event Managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an Assistant Event Manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the most commonly searched types of Event Management jobs in Hawaii? The most popular types of Event Management jobs in Hawaii are:
Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Hawaii as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Director of Conference Services

Auberge Collection

Kamuela, HI • On-site

$100K - $110K/yr

Full-time

Re-posted 25 days ago

Job description

Company Description
Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning "mountain reaching heaven" - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private bungalows, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.
For more information: auberge.com/mauna-lani
Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge
Job Description
The base annual salary range for this position is $100k - $110k.
We are seeking a Director of Event Services who is passionate about creating meaningful, and inspired group experiences in an unparalleled luxury island setting. The Director of Event Services will oversee our Event Management team and bring to life events that reflect Auberge core values - Excellence, Nurturing, Respect, Individuality, Curious, and Heartfelt. From strategic planning to flawless event execution, this role blends thoughtful leadership with hands-on hospitality. Serve as the primary connection between our Group clients and our internal teams, guiding events from vision through execution, with excellence. Reporting directly to the Director of Catering & Events.
  • Leads and sets the standards for Group customer engagement; responsible for management of Group turnovers from the Group Sales Team.
  • Responsible for Event Management Team cohesion, communication and morale.
  • Demonstrate clear and composed problem-solving skills, using sound judgment even under pressure.
  • Strong leadership, excellent communication, organization and negotiation abilities.
  • Perform all job functions with strong attention to detail, efficiency, and accuracy. Prioritize, organize, and follow up effectively.
  • Consistently demonstrates ability to manage multiple tasks and priorities simultaneously.
  • Partner with clients to plan, develop and execute programming, activities and experience that align with Auberge's Core Values and our Hawaiian culture.
  • Responsible for Event Management upsell initiatives and the accurate forecasting of event revenue.
  • Partner with Director of Catering & Events to analyze trends, customer behavior and competitive activity to identify opportunities for improvement and revenue growth.
  • Assist the Director of Catering & Events to manage fiscal resources of the department to ensure profitability.
  • Proven track record of managing large-scale complex events and property "buyouts".

Qualifications
Education:
  • Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential functions. College degree preferred.

Experience:
  • 3-5 years of experience as a Director of Events Services in a full-service resort or hotel, with experience handling incentives, weddings, and the social market.

Additional Information
Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world's most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge.
DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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