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Assistant Estate Manager Jobs in Hamilton, ON (NOW HIRING)

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Assistant Estate Manager information

See Hamilton, ON salary details

$21.9K

$73.1K

$139.5K

How much do assistant estate manager jobs pay per year?

As of Aug 26, 2026, the average yearly pay for assistant estate manager in Hamilton, ON is $73,066.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,749.00 and $97,220.00 per year, depending on experience, location, and employer.

What does an assistant estate manager do?

An Assistant Estate Manager supports the Estate Manager in overseeing the daily operations and maintenance of a private estate or property. Their responsibilities may include supervising staff, coordinating maintenance and repairs, managing budgets, assisting with event planning, and ensuring the property is secure and well-maintained. They often act as a liaison between the estate owner, vendors, and other personnel to ensure smooth operations and exceptional service.

What are the key skills and qualifications needed to thrive as an assistant estate manager, and why are they important?

To thrive as an Assistant Estate Manager, you need a solid understanding of property management, budgeting, and maintenance principles, often supported by relevant experience or a degree in hospitality, business, or property management. Familiarity with property management software, scheduling tools, and basic accounting systems is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help in managing staff, contractors, and residents. These skills ensure the efficient operation and upkeep of estates while maintaining high service standards for property owners and guests.

What are some common challenges faced by an assistant estate manager, and how can they be addressed?

Assistant Estate Managers often encounter challenges such as balancing multiple priorities, coordinating with various staff members, and responding to unexpected issues on the property. Staying organized, maintaining clear communication, and developing strong problem-solving skills are essential for success in this role. Building good relationships with both the estate team and external vendors can help ensure smooth operations and quick resolution of any issues that arise.

What is the difference between Assistant Estate Manager vs Property Coordinator?

AspectAssistant Estate ManagerProperty Coordinator
CredentialsRelevant estate management certifications, experience in property operationsReal estate or property management certifications often preferred
Work EnvironmentLuxury estates, commercial properties, high-end residentialProperty management offices, residential communities, commercial sites
Employer & IndustryReal estate firms, property management companies, luxury estate ownersReal estate agencies, property management firms, residential complexes
Search & Comparison IntentUnderstanding estate management roles, career progressionProperty management tasks, coordination roles

The Assistant Estate Manager typically oversees estate operations, coordinating staff and managing property maintenance, often requiring estate-specific certifications. The Property Coordinator focuses on supporting property management tasks, handling administrative duties, and assisting in daily operations. While both roles work within the real estate industry, the Assistant Estate Manager has a broader operational scope, whereas the Property Coordinator emphasizes administrative support.

What job categories do people searching Assistant Estate Manager jobs in Hamilton, ON look for?

The top searched job categories for Assistant Estate Manager jobs in Hamilton, ON are:

What cities near Hamilton, ON are hiring for Assistant Estate Manager jobs?

Cities near Hamilton, ON with the most Assistant Estate Manager job openings:

Assistant Estate Manager jobs near you
Infographic showing various Assistant Estate Manager job openings in Hamilton, ON as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $73,066 per year, or $35.1 per hour.

Real Estate Administrative Assistant

Mississauga, ON • On-site

Nik Handa Real Estate
See more jobs at Nik Handa Real Estateexternal

CA$42K - CA$48K/yr

Full-time

Re-posted 5 days ago

Job description

Real Estate Administrative Assistant

Nik Handa Real Estate

In-Office | Mississauga, ON, Canada


About Us

The Nik Handa Real Estate Team at RE/MAX is a top-performing group specializing in investment real estate across the 905 and 416 regions. With over 500 completed transactions and ranking in the top 1% of the GTA for commercial and residential deals, the team is known for deep market knowledge, strong negotiation expertise, and a client-first approach. We pride ourselves on delivering exceptional results and guiding clients through every stage of the real estate process with confidence and clarity.

About the role

We are excited to hire a motivated and organized Real Estate Administrative Assistant to support the team by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions.

How We’ll Set You Up for Success

  • Structured onboarding to help you get up to speed quickly

  • Clear expectations, priorities, and workflows from day one

  • Direct access to the agent and team for guidance and decision-making

  • The tools, systems, and support needed to work efficiently

  • A professional, fast-paced environment with opportunities to grow your skills in real estate

What you will do:

Administrative Support

  • Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings.

Document Preparation

  • Prepare and distribute real estate forms, documents, and marketing materials.

  • Create listings, sale and purchase agreements, and lease agreements.

  • Ensure all necessary documents are well-maintained and organized.

Client Communication

  • Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls.

Office Management

  • Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.

Coordination

  • Coordinate property showings, assist at open houses, and gather feedback from clients.

  • Coordinate and manage all social media platforms, create and post content, social ads, and weekly updates.

Data Management

  • Maintain databases, create and update reports, and ensure accuracy of property and financial data.

Travel Arrangements

  • Make travel arrangements for the agent as and when required.

About you:

  • Digital & Marketing Skills: Experience in social media management, content creation, and basic marketing initiatives, with proficiency in Canva or any other design tools preferred.

  • Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.

  • Organizational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently.

  • Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members.

  • Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data.

  • Team Player: Ability to work independently as well as part of a team.

Qualifications and Experience:

  • 3+ years of relevant work experience within the real estate industry

  • Experience using MLS, TRREB, MATRIX, REALTOR.CA

  • Can effectively use WebForms, REALM, Sky Slope, DigiSign, DocuSign, Broker Bay

  • Prior experience using Follow Up Boss software is preferred.

  • Demonstrated interest and passion for real estate in general

  • Ability to establish credibility, trust, and build relationships with people at all levels of the organization

  • Must demonstrate a high level of ethics and personal integrity

Why Join Us

  • Work closely with a top-performing real estate team

  • Gain hands-on exposure to high-volume, high-quality real estate transactions

  • Be part of a professional, collaborative, and results-driven environment

  • Develop valuable experience and skills within the real estate industry

  • Long-term growth potential for the right candidate

Interview Process

-phone interview

-in person interview at our Mississauga location

-References check

We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.