Nik Handa Real Estate

Real Estate Administrative Assistant

Nik Handa Real Estate

In-Office | Mississauga, ON, Canada

About Us

The Nik Handa Real Estate Team at RE/MAX is a top-performing group specializing in investment real estate across the 905 and 416 regions. With over 500 completed transactions and ranking in the top 1% of the GTA for commercial and residential deals, the team is known for deep market knowledge, strong negotiation expertise, and a client-first approach. We pride ourselves on delivering exceptional results and guiding clients through every stage of the real estate process with confidence and clarity.

About the role

We are excited to hire a motivated and organized Real Estate Administrative Assistant to support the team by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions.

How We’ll Set You Up for Success

• Structured onboarding to help you get up to speed quickly

• Clear expectations, priorities, and workflows from day one

• Direct access to the agent and team for guidance and decision-making

• The tools, systems, and support needed to work efficiently

• A professional, fast-paced environment with opportunities to grow your skills in real estate

What you will do:

Administrative Support

• Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings.

Document Preparation

• Prepare and distribute real estate forms, documents, and marketing materials.

• Create listings, sale and purchase agreements, and lease agreements.

• Ensure all necessary documents are well-maintained and organized.

Client Communication

• Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls.

Office Management

• Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail.

Coordination

• Coordinate property showings, assist at open houses, and gather feedback from clients.

• Coordinate and manage all social media platforms, create and post content, social ads, and weekly updates.

Data Management

• Maintain databases, create and update reports, and ensure accuracy of property and financial data.

Travel Arrangements

• Make travel arrangements for the agent as and when required.

About you:

• Digital & Marketing Skills: Experience in social media management, content creation, and basic marketing initiatives, with proficiency in Canva or any other design tools preferred.

• Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.

• Organizational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently.

• Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members.

• Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data.

• Team Player: Ability to work independently as well as part of a team.

Qualifications and Experience:

• 3+ years of relevant work experience within the real estate industry

• Experience using MLS, TRREB, MATRIX, REALTOR.CA

• Can effectively use WebForms, REALM, Sky Slope, DigiSign, DocuSign, Broker Bay

• Prior experience using Follow Up Boss software is preferred.

• Demonstrated interest and passion for real estate in general

• Ability to establish credibility, trust, and build relationships with people at all levels of the organization

• Must demonstrate a high level of ethics and personal integrity

Why Join Us

• Work closely with a top-performing real estate team

• Gain hands-on exposure to high-volume, high-quality real estate transactions

• Be part of a professional, collaborative, and results-driven environment

• Develop valuable experience and skills within the real estate industry

• Long-term growth potential for the right candidate

Interview Process

-phone interview

-in person interview at our Mississauga location

-References check

We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.