Assistant Email Management Jobs in Springfield, VA

A. General Description:

The purpose of this position is to serve as a frontline contact center representative, providing courteous, knowledgeable service to ASHA’s customers (members, consumers, and other constituents). The Customer Manager, Membership & Sales representative operates in a multichannel environment requiring the ability to communicate effectively through written and verbal communication. The incumbent will use good judgment and initiative in marketing ASHA’s programs, products, and services and will provide assistance, which includes disseminating detailed information, answering questions about ASHA membership and certification policies and requirements, processing orders for products and journal subscriptions, updating membership accounts, and processing product orders. 

This position requires a broad organizational knowledge; critical thinking skills; the ability to prioritize assignments; proficiency in utilizing organizational databases; and an in-depth knowledge of all programs, products, and services offered by ASHA. The incumbent frequently serves as a liaison between ASHA customers and other National Office staff and is expected to ensure a maximum positive experience from each external and internal interaction. As required, the incumbent will also provide reception services for the National Office.

B. Responsibilities:

1. Provide a positive experience and professional service to external and internal ASHA customers.
2. Respond promptly to telephone and email contacts and perform timely updates and adjustments to member accounts.
3. Investigate inquiries thoroughly, apply initiative and creativity in troubleshooting and resolving problems, and report service trends to supervisors and the team.
4. Maintain up-to-date understanding of policies and procedures and a wide range of organizational knowledge to promote ASHA membership and certification, and to provide information on ASHA programs, products and services. 
5. Employ best practices and efficient use of the telephone system and other contact center technology to meet established service levels.
6. Process orders and payments for ASHA dues and fees and ASHA products and services, including certification application fees and payments for the CE Registry and Special Interest Groups; initiate refunds, claims, and reimbursement for dues/fees and for products and journal orders as required.
7. Utilize consultative selling skills and an in-depth knowledge of ASHA products and offerings to increase sales and non-dues revenue.
8. Provide technical support to assist members with accessing online services and content including webinars, journals, online communities, and online dues renewal.
9. Participate in outbound telephone campaigns.
10. Apply knowledge of association’s functional areas to appropriately direct inquiries within the National Office, as required. 
11. May include some travel to attend annual ASHA conventions.

C. Contacts:

To accomplish responsibilities listed above, the incumbent has contact with:

1. ASHA customers to exchange information and market products and services,
2. National Office staff to serve as a liaison to help ASHA customers obtain specific information,
3. Membership and Certification staff to calibrate on implementing policies and procedures, 
4. Marketing and Sales Staff to obtain information about products and promotional materials,
5. Distribution Center and Postal Operations staff regarding packing and shipping of products,
6. Finance (Accounts Receivable) for coordinating payment processing and invoicing procedures. 

The majority of the contacts will be via telephone, e-mail, and web chat, but fax and other forms of communication will also be used.

D. Freedom to Act:

The incumbent receives ongoing training and is expected to exercise good judgment in using the resources available to provide exemplary service to ASHA customers. Work will be reviewed for quality, accuracy, and efficiency. The incumbent’s coach will be the Director of Customer Service.

E. Qualifications – Education, Experience, Knowledge, Skills:

Knowledge and skills typically acquired through:

• Obtaining a bachelor’s degree or equivalent years of work experience, and
• 2 or more years of customer service experience,
• 2 or more years data entry/order processing experience,
• 1 or more years of product sales.

Scope and depth of technical skills/knowledge:

• Intermediate to advanced level experience with computer functions, including Microsoft Office applications and CRM databases. Skills acquired through experience with email management, website and intranet navigation.

Scope and depth of nontechnical skills/knowledge:

• Communicate clearly and effectively on the telephone, in email, through webchat and on TTY 
• Independently organize and maintain reference information
• Exercise maturity, judgment, tact, and diplomacy during interaction with customers
• Have a proven track record of reliability
• Possess critical thinking skills and ability to prioritize assignments

F. National Office EEO Policy:

It is the policy of the American Speech-Language-Hearing Association to provide equal opportunity to all employees without regard for race, sex, national origin, religion, marital status, disability, veteran's status, age, sexual orientation or LGBT status, genetic information, citizenship, or any other factor protected by applicable federal, state, or local laws and ASHA's Bylaws. This policy applies to recruiting, hiring, transfer, promotion, compensation and benefits, upward mobility, training and development, access to facilities, termination, and other personnel actions. Under the direction of the Chief Executive Officer, with a firm commitment from coaches at all levels within the organizational structure of the National Office, affirmative action will be taken to ensure the full utilization of members of racial/ethnic minority groups, women, persons with disabilities, and Vietnam and disabled veterans within our workforce.

G. Disclaimer:

“This description is intended to provide an overview of the responsibilities and duties of the position. It is not all inclusive. The incumbent in the position will be expected to perform other duties as required. The responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.”