ZipRecruiter

Log In

1

Assistant Document Custodian Jobs (NOW HIRING)

Csusystem

$51K - $71K/yr

... documentation to support appropriate personnel actions. Also responsible for assuring assigned ... Ancillary Duties * Assist other Facilities Staff * Position is required to assist all other ...

Umpqua Community College

Custodian

Roseburg, OR · On-site

$18/hr

Maintain custodial supply inventories and request supplies as needed. * Assist grounds and ... Required Documentation: Applicants claiming veteran's presence must submit one of the following:

Pajarito Powder

Custodian

Albuquerque, NM · On-site

$15 - $18/hr

Ability to read and interpret documents such as safety rules and cleaning instructions. * Basic ... Report any maintenance issues or safety hazards to the appropriate personnel promptly. * Assist ...

Kearney School District

Custodian

Kearney, MO · On-site

$13.25 - $17/hr

Assistant with seasonal grounds work such as snow, ice, leaf removal and lawn care * Restock ... Read and interpret documents, such as safety rules, operation and maintenance instructions and ...

next page

Showing results 1-20

All JobsDocument Custodian JobsAssistant Document Custodian Jobs

Assistant Document Custodian information

See salary details

$10

$21

$31

How much do assistant document custodian jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for assistant document custodian in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Assistant Document Custodian vs Document Clerk?

AspectAssistant Document CustodianDocument Clerk
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementHigh school diploma or equivalent
Work EnvironmentOffices, government agencies, legal or corporate settingsOffices, administrative departments, legal firms
Employer & IndustryGovernment agencies, corporations, legal institutionsLegal offices, administrative departments, healthcare facilities
Primary ResponsibilitiesAssisting in managing, organizing, and safeguarding documents; supporting document custodiansSorting, filing, and maintaining physical or electronic documents

The main difference is that Assistant Document Custodians support the management and safeguarding of documents, often with additional responsibilities, while Document Clerks focus primarily on organizing and maintaining documents. Both roles are essential in document management but differ in scope and level of responsibility.

What kind of jobs in media bring in $150,000 a year?

High-paying media jobs that can reach $150,000 annually include senior roles such as media directors, producers, and executive producers, often requiring extensive experience, leadership skills, and industry knowledge. Positions in digital media, advertising, and content strategy with managerial responsibilities or specialized expertise can also command such salaries.

What is the role of a documentation assistant?

A documentation assistant supports the management and organization of company records and documents. They may handle filing, data entry, and maintaining document accuracy, often using document management software. Attention to detail and organizational skills are essential for this role.

What is the highest paying custodian job?

The highest paying custodian roles are often supervisory or managerial positions, such as facilities managers or custodial supervisors, which can earn higher salaries due to increased responsibilities. Additionally, custodians working in specialized environments like healthcare or industrial facilities may receive higher pay. Advanced certifications and experience can also lead to higher compensation in custodial careers.

Is document control a stressful job?

Document control roles, including Assistant Document Custodian positions, can be stressful due to the need for accuracy, organization, and meeting deadlines. The job often requires attention to detail, familiarity with document management systems, and handling large volumes of files, which can contribute to workload pressure. However, the level of stress varies depending on the work environment and organizational demands.
What cities are hiring for Assistant Document Custodian jobs? Cities with the most Assistant Document Custodian job openings:
What are the most commonly searched types of Document Custodian jobs? The most popular types of Document Custodian jobs are:
What states have the most Assistant Document Custodian jobs? States with the most job openings for Assistant Document Custodian jobs include:
Assistant Document Custodian jobs near you
Document Custodian Specialist

Document Custodian Specialist

New Mexico Mortgage Finance Authority

Albuquerque, NM • On-site

$35K - $36K/yr

Full-time

Posted 20 days ago

Job description

GENERAL SUMMARY

The Document Custodian Specialist is responsible for the receipt, review, safeguarding, tracking, and maintenance of mortgage loan documents throughout the loan lifecycle. This role ensures that all original loan documentation is accurately received, validated, organized, and stored in compliance with company policies, investor requirements, and regulatory standards. The Document Custodian Specialist works closely with vendors and suppliers regarding workflow processes and related issues,. May also assist with related special projects and provide general Secondary Market support.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

  • Receive and log loan documents sent to Housing New Mexico
  • Process documents to be scanned into our document management system
  • Verify scanned document information
  • Track and update accounting codes for financial transactions
  • Interact with vendors and suppliers regarding scanning, workflow/task list and related issues
  • Secure critical documents in Housing New Mexico’s vault
  • Follow processes and procedures to maintain physical and electronic document security
  • Maintain and update a variety of document information using Housing New Mexico’s document management system and standard software.
  • Maintain company-wide document management software providing user support and system configuration as needed.
  • Receive all 1st and 2nd, and 3rd Mortgages and Notes, log in 1st and 2nd , and 3rd Mortgage and Notes, validate all data points and Fed Ex originals to Housing New Mexico’s document custodian.
  • Review executed loan documents for accuracy and completeness. Communicate deficiencies to lenders and follow up for corrections
  • Upload documents to document management system, Virpack.
  • Request trailing documents from Lenders to meet GNMA final certification deadlines.
  • Imaging, securing, organizing, and maintaining documents and adhering to the department retention requirements.
  • Administer Housing New Mexico’s document management system VirPack and electronic signature software DocuSign.
  • Provide support to user’s access of Housing New Mexico’s document management system and/or electronic signatures.
  • Provide user training on document management system and electronic signature systems and maintain a training log
  • Maintain system statistics.
  • Performs, verifies, and documents are stored in accordance with applicable laws.
  • Performs other related duties of a similar nature and level as assigned.
  • Employees are required to comply with safety regulations, procedures, and protocols.

MINIMUM QUALIFICATIONS
Education and Experience

High school diploma or GED, post-secondary in business or information technology preferred but not required. One year of full-time or equivalent part-time general document administration required, three years preferred. Direct document management and electronic signature software experience in addition to mortgage or title industry experience and familiarity with mortgage loan documents preferred.

Conditions of Employment

N/A

KNOWLEDGE, SKILLS, and ABILITIES


  • Detail oriented
  • Ability to troubleshoot and solve problems.
  • Effective communication and interpersonal skills. Duplicated somewhat from below
  • Ability to keep accurate records and meet deadlines.
  • Work with Housing New Mexico staff and partners to provide user support for document management applications.
  • Must have a basic understanding of business and organizational dynamics.
  • Basic knowledge of Microsoft Windows 10, Office 365, use of IP phone system, document filling systems, adobe acrobat, scanning and process flow
  • Knowledge of laws regarding document management and retention
  • Work independently
  • Balance competing requirements and needs of departments
  • Read, analyze, and interpret standards, policies, procedures, and regulations
  • Develop and write reports, policies, and correspondence
  • Handle common inquiries or complaints
  • Effectively present information and respond to questions from employees
  • Exercise good judgment and focus on detail as required by the job
  • Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone
  • Use (or learn to use) computer software and systems applicable to the position
  • Follow oral and written instructions and procedures
  • Meet schedules and deadlines of the work unit
  • Communicate in English effectively orally and in writing
  • Maintain well-organized materials, files, systems, and tools
  • Adapt to changes in work situations and priorities
  • Reason/analyze; use logic to identify and resolve problems
  • Evaluate, organize, and summarize data and information
  • Make varied arithmetic computations rapidly and accurately
  • Establish and maintain constructive and cooperative interpersonal relationships with employees, peers, supervisors, or managers in the work unit and other departments, as well as with employees of outside entities and other individuals, as applicable to the essential duties and responsibilities


CORE EXPECTATIONS

  • Provide Exceptional Customer Service to internal and external customers 100% of the time.
  • Demonstrate a positive attitude
  • Demonstrate respectful behavior
  • Foster teamwork and collaboration
  • Exhibit honesty and integrity in communications and actions
  • Take initiative
  • Dependable, Reliable, Adaptable and Productive
  • Strive to become the subject matter expert in your position

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

Work is performed in a standard office or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions; however, employees may be exposed to minor inconveniences such as occasional noise, exposure to computer screens, crowded working conditions, and/or minor heating, cooling, or ventilation problems.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Performing the essential functions typically requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. The work involves sitting most of the time.


The work typically involves talking, hearing, and seeing; keyboarding, typing, and use of a computer monitor; moving and organizing papers and other light office materials; filing, scanning, and retrieving documents; and similar sedentary office work.


The work occasionally involves the movement of documents within boxes, walking, driving, stooping, kneeling, crouching, reaching, climbing, balancing, pushing, pulling, lifting. In addition, lifting 10-15 pounds occasionally.

****************************************

Housing New Mexico is an Equal Opportunity Employer.