Assistant Director Of Events Jobs (NOW HIRING)

Director of Events and Member Services

Position Summary

Responsible for planning, coordinating, and executing a wide range of private club events, ensuring exceptional experiences for members and guests. This individual will oversee the entire event process, from initial consultation to post-event feedback, while maintaining the club's standards of excellence. The Events Manager will also work collaboratively with other departments to maximize revenue, promote member engagement, and uphold the club's reputation as a premier destination for social and professional gatherings.

Key Responsibilities

Event Planning & Coordination

• Plan and execute all club events, including member social gatherings, corporate meetings, weddings, and private celebrations.
• Meet with members, committee chairs and clients to understand their event needs, preferences, and budget.
• Develop detailed event proposals, timelines, and floor plans.
• Coordinate with internal teams, including Food and Beverage, Culinary and Facilities to ensure seamless event delivery.
• Source and manage external vendors, including entertainment, florists, AV providers, and decorators.
• Work closely with the Food & Beverage Director and Executive Chef to curate tailored menus.
• Partner with the Membership Director to integrate events that support member retention and recruitment efforts.
• Conduct weekly function sheet meetings to share and discuss details of scheduled events.

Member Services Team

• This position is responsible for the management of the youth member Gameroom including hiring, training, and scheduling of attendants.
• Work closely with Youth Committee Chair in providing creative and interactive programming for our younger members in the Game Room.
• Supervise and manage front desk Member Services personnel including hiring, training, and scheduling.

Member Engagement

• Serve as the primary point of contact for members and clients booking private or club events.
• Design creative and innovative events that enhance member satisfaction and engagement.
• Actively solicit feedback from members to refine and improve event offerings.
• Promote events through club newsletters, emails, social media, and other communication channels in collaboration with the marketing team.

Budgeting & Financial Management

• Prepare event budgets, ensuring alignment with financial goals.
• Monitor event profitability by managing costs and negotiating vendor contracts.
• Provide post-event financial summaries and recommendations for future improvements.

Logistics & Compliance

• Oversee all event logistics, including setup and execution.
• Ensure compliance with club policies and safety regulations.
• Maintain accurate event records and documentation.

Qualifications

• Experience in event planning, preferably within a private club, hospitality, or luxury environment.

• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities, with a focus on customer service.
• Creative mindset with attention to detail.
• Proficient in event management software and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously under tight deadlines.

• Flexible schedule, including availability on evenings, weekends, and holidays as needed.

Why Join Our Team?

As the Events Manager, you will play a pivotal role in creating memorable experiences for our members and guests while enjoying a supportive and dynamic work environment. We value innovation, collaboration, and a commitment to excellence-qualities we seek in every team member.

Nestled along the picturesque north shore of Clear Lake in Seabrook, Texas, Lakewood Yacht Club is a treasured destination that has proudly served its members since 1955. This private, member-owned yacht club is more than just a marina-it is a vibrant community and a gateway to adventure, offering unfettered access to Galveston Bay and the Gulf of Mexico. Spanning an impressive 38 acres, LYC is among the most remarkable yacht clubs in the United States. Its state-of-the-art marina features over 300 slips, accommodating everything from sleek sailing yachts to grand motor vessels.

At the heart of the Club is the elegant Clubhouse, where fine and casual dining meet in a warm, welcoming atmosphere. The Bar and Lounge provide a relaxing retreat, perfect for unwinding after a day on the water or catching up with friends. Our stately ballroom with it's expansive view of the marina and grounds provides an elegant environment for LYC signature events.

What truly sets Lakewood apart is its family-friendly spirit and year-round operation. For many members, LYC is more than a club-it's a "home away from home." The Club's dynamic calendar is filled with signature events and time-honored traditions that create unforgettable memories. From the dazzling Commodore's Ball to the Blessing of the Fleet, the thrilling Harvest Moon Regatta, and the festive New Year's Eve celebration, there is always something special happening at Lakewood.

Whether racing in competitive regattas, cruising along the Gulf Coast, or enjoying serene days aboard their boats, our members cherish the unique camaraderie and lifestyle that LYC offers. Lakewood Yacht Club is not just a place to dock-it's a destination where lifelong connections are made, and the joys of coastal living come alive.