ZipRecruiter

Log In

1

Assistant Destination Event Planning Jobs in Tennessee

Cheekwood

Event Coordinator (Full-Time)

Nashville, TN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... assist as needed in the planning and executing of Garden Shows. * Assist Director of Events with execution and coordination for Cheekwood and vendors for internal * events including but not limited ...

CHEEKWOOD

Event Coordinator (Full-Time)

Nashville, TN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... assist as needed in the planning and executing of Garden Shows. * Assist Director of Events with execution and coordination for Cheekwood and vendors for internal * events including but not limited ...

Southall

Event Services Manager

Franklin, TN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Event Service Manager (ESM) is responsible for planning and coordinating group meetings ... * Assist the Director of Catering with budget and forecast and complete special projects and ...

SOUTHALL LLC

Event Services Manager

Franklin, TN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Southall is a premier destination bringing nature, produce and people together in a powerful and ... The Event Services Manager (ESM) is responsible for planning and coordinating group meetings ...

Priority Placements Group

Office Assistant

Kingsport, TN · On-site

$16 - $21/hr

... event planning tasks such as booking venues and arranging catering Indeed+1. * Office Supplies and Equipment: Monitor inventory, order supplies, maintain equipment, and troubleshoot minor issues ...

Priority Placements Group

Office Assistant

Johnson City, TN · On-site

$16 - $21.25/hr

Coordinating event planning tasks. * Utilizing accounting software for bookkeeping tasks. * Managing patient records in medical offices. * Acting as a personal assistant to the office manager or ...

Invited

Event Sales Coordinator

Hendersonville, TN

$18.50 - $25.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Summary The Event Sales Coordinator assists with the planning and coordination of event sales ... Reports to the Event Sales Director Day to Day * Assist the Event Sales Manager with the ...

previous pagenext page

Showing results 21-40

All JobsDestination Event Planning JobsAssistant Destination Event Planning JobsAssistant Destination Event Planning Jobs in Tennessee

Assistant Destination Event Planning information

What are the key skills and qualifications needed to thrive as an assistant destination event planner?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an assistant destination event planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is an assistant destination event planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are the most commonly searched types of Destination Event Planning jobs in Tennessee?

The most popular types of Destination Event Planning jobs in Tennessee are:

What are popular job titles related to Assistant Destination Event Planning jobs in Tennessee?

For Assistant Destination Event Planning jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Assistant Destination Event Planning jobs in Tennessee look for?

The top searched job categories for Assistant Destination Event Planning jobs in Tennessee are:

What cities in Tennessee are hiring for Assistant Destination Event Planning jobs?

Cities in Tennessee with the most Assistant Destination Event Planning job openings:

Assistant Destination Event Planning jobs near you

Event Coordinator (Full-Time)

Cheekwood

Nashville, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Job Type
Full-time
Description
Why Cheekwood?
Working at Cheekwood Estate & Gardens offers you the opportunity to work for one of the most beautiful places in Nashville. Formerly the home of Mabel and Leslie Cheek, Cheekwood now serves the public as a botanical garden, arboretum, and museum with period rooms and art galleries. At Cheekwood, you will have the opportunity to explore a wide range of roles tailored to your skills and interests. Whether you are passionate about horticulture, art curation, historical preservation, or one of our many other career opportunities, you would have the chance to thrive and make a meaningful impact here. Working in such a place that cherishes its rich history, vibrant art scene, and serene gardens offers a unique blend of fulfillment and inspiration. You will find yourself in a supportive environment where every day brings new opportunities for personal and professional growth, amidst the backdrop of picturesque setting.
What does the Cheekwood Event and Rentals Team do and why join?
At Cheekwood, the Events and Rentals team is responsible for coordinating and executing weddings/corporate events internally and externally at Nashville's top rated wedding venue. By joining our team, you will get to assist in executing unique experiences, bring people together through events, thrive in a fast-paced environment with diverse challenges, and have the opportunity to work with clients to make their special occasions memorable.
What will you be doing?
The selected candidate will be responsible for office administration duties and assisting Event Managers in coordination and execution of all weddings/corporate events/bar supervision for internal and external events at Nashville's top rated wedding venue. Excellent entry level position with opportunity for growth and development.
Responsibilities
  • Answer all lead inquiries regarding daytime bookings as well as ceremony bookings, all-inclusive packages, and evening Holiday LIGHTS proposal packages; answer client questions, discuss guidelines and payment procedures prior to booking.
  • Answer phone calls and return voicemails in a timely manner.
  • Oversee the Special Events email inbox; transferring leads into Tripleseat and forwarding leads pertaining to other departments to those departments as needed.
  • Conduct site visits as needed for clients seeking elopements, ceremony bookings, all-inclusive packages, and other smaller scale bookings. Work with clients on event logistics post contract for all events booked.
  • Function as Day-of Coordinator for specific ceremony only bookings, duties including but not limited to leading ceremony rehearsal, creating day-of timeline, communicating with vendors, etc.
  • Maintain and oversee package inventory, such as champagne flutes, and look for new ways to enhance current packages by means of industry trends and meeting client needs.
  • Assist Event Sales Manager with conducting and converting larger event bookings as assigned.
  • Assist Event Sales Manager in maintaining all sales/package documents, email templates, profit tracking sheets, EOY reports, and generating new revenue opportunities.
  • Assist Event Sales Manager in booking Garden Club/Society meetings; assist as needed in the planning and executing of Garden Shows.
  • Assist Director of Events with execution and coordination for Cheekwood and vendors for internal
  • events including but not limited to Development, Public Programs, President's Office.
  • Oversee all Cheekwood internal booking requests and communicate any issues via JIRA.
  • Record all site visit client arrivals and event information in the Site Visit Log.
  • Review rental orders, floor plans, timelines, and parking maps for external clients as needed.
  • Collaborate directly with photographers to obtain photo galleries from all events; assist the Event Sales Manager with photo file management and uploading photos to SharePoint and Pics.io.
  • Knowledgeable of all Cheekwood rules and regulations regarding event planning and execution.
  • Responsible for training and supervising staff as determined by the Event Managers.
  • Required to be on-site for the duration of all weddings/events as assigned. Serve as the onsite Cheekwood liaison between clients and vendors during a variety of events including weddings, corporate, and development/sponsor from set up to tear down.
  • Oversee/supervise bar staff for private and public events as assigned.
  • Responsible for ensuring that all caterers and wait staff clean the buildings inside and out before leaving the property; responsible for overseeing all vendor loads out as assigned.
  • Responsible for post event site final clean-up and trash removal.
  • Represents and delivers excellent customer service in keeping with Cheekwood's brand.
  • Maintain a professional demeanor and appearance at all times.
  • Adheres to all Cheekwood policies and procedures.
  • Other duties as assigned.

Secondary Activities and Responsibilities
  • Represent Cheekwood at a variety of bridal and event marketing opportunities.
  • Administrative duties; folder composition, filing, and data entry. Phone & email correspondence.
  • Service bars as needed via bartending or running/bar backing.

Requirements
  • Bachelor's degree in hospitality management, business, sales, or marketing preferred or one-year equitable experience in a professional setting.
  • Valid, current TN ABC license/bartending experience preferred.
  • Ability to drive a company owned golf cart across the property.
  • Ability to manage varied duties professionally and work well with staff and vendors.
  • Strong organizational and analytical skills
  • Pro-active and the ability to prioritize and remain calm under pressure.
  • Maintains a professional appearance and demeanor at all times.
  • Passionate about food, beverages, and events with a commitment to client satisfaction.
  • Ability to work a flexible schedule including evenings, weekends and some holidays as required, many in outdoor settings.
  • Excellent computer skills; familiarity with Microsoft Office and Excel applications.
  • A minimum 1-year wedding/events experience is preferred.
  • Prior work experience in a non-profit organization is preferred.

Benefits
The well-being of Cheekwood employees is essential. So, when it comes to our benefits package, we offer one of the best. We offer the following benefits to all full-time employees:
  • Health Insurance
  • Dental
  • Vision
  • Life Insurance (100% paid by Cheekwood)
  • Long Term Disability Insurance (100% paid by Cheekwood)
  • Voluntary Life Insurance
  • Short Term Disability Insurance
  • 403b and Roth 403b with a generous employer match
  • Employee Assistance Program
  • Paid Time Off and 11 Paid Holidays
  • Aflac products are offered.

Apply