Assistant Coordinator Jobs in Pendleton, OR (NOW HIRING)

Description

JOB TITLE: AmeriCorps Seniors Project Coordinator (Bilingual Preferred)

LOCATION: Pendleton, OR

PROGRAM: AmeriCorps Seniors

FLSA: 1 FTE Non-exempt (expectation to work 40 hours per week)

SUPERVISOR: AmeriCorps Seniors Project Director

Pay Grade: B08 ($25.19 - $36.97 hourly, depending on experience)

*Grant funded position, continuity is dependent on continued funding*

10% bilingual increase possible after the successful completion of the bilingual proficiency exam

*** $5,500 Hiring Bonus available until 10/31/26!!

(2 year Commitment, Staggered-taxed Payout)

Community Counseling Solutions provides a team-based Servant Leadership environment! Located in Eastern Oregon with year-round recreation based near the Columbia River and at the base of the Blue Mountains. Big city amenities in rural family-oriented communities.

Apply Directly at https://ccswebsite.org/employment/

Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities and we're looking for motivated employees to help us continue our vision!

CCS has a benefit package including, but not limited to:

• Health, dental and vision insurance
• 6% initial 401K match
• Potential for tuition reimbursement
• Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at the end of the fiscal year)
• 9 Paid holidays, Community service day
• Floating holiday & 2 mental health days provided after 1 year introduction
• Workplace Flexibility schedule options available (work from home hours vary by position & schedule)
• Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance

DESCRIPTION

The Foster Grandparent Program (FGP) and Senior Companion Program (SCP) provide meaningful volunteer opportunities for adults aged 55+ to support children, older adults, and community agencies. The Project Coordinator leads volunteer recruitment, community outreach, training, and program operations in alignment with AmeriCorps Seniors Project Director and federal grant requirements. The Project Coordinator will spend considerable time in the community strengthening relationships, recruiting volunteers, and supporting volunteer stations.

SUPERVISION

Supervision Received

This position is under the supervision of the AmeriCorps Seniors Project Director.

Supervision Exercised

Foster Grandparent & Senior Companion volunteers serve at various locations throughout the Eastern Oregon AmeriCorps Seniors Program service area: Umatilla, Morrow, Union, Grant, Harney, Malheur, Deschutes, Crook. Jefferson, Baker, and Wasco counties.

RESPONSIBILITIES

Community Engagement & Outreach

Represent the programs in the community by giving presentations, participating in meetings and conferences, and building local partnerships.

Conduct outreach to recruit senior volunteers and develop new volunteer station relationships.

Spend more than 50% of work time in the field, attending events, conducting outreach, and supporting volunteer stations.

Volunteer Recruitment, Training & Support

Recruit, screen, place, and supervise volunteers to ensure successful assignments.

Plan and organize volunteer meetings and events, including schedules and agendas.

Deliver ongoing volunteer training on program objectives, community resources, and advanced learning opportunities.

Recruit community professionals and subject experts to support training sessions.

Assist in the coordination, training, and retention of volunteers.

Program Coordination

Support planning and coordination of program activities.

Maintain accurate records to ensure compliance with federal grant requirements.

Develop and maintain strong relationships with volunteer stations; negotiate, review, and update Memoranda of Understanding (MOUs) based on community needs.

Ensure appropriate use of technology for all program operations.

Communications & Outreach Materials

Manage program communications including newsletters, social media, press releases, radio ads, and general media relations.

Help build positive working relationships with internal staff and external partners.

Administrative & Operational Duties

Track expenditures and manage project budgets responsibly.

Maintain office supplies, training materials, and related resources.

Adhere to all organizational policies, procedures, and regulations.

Perform other duties as assigned.

Requirements

• Strong interpersonal and communication skills.
• Ability to engage confidently with community groups, volunteers, and partner agencies.
• Proficiency with technology, including Microsoft Office and digital communication tools.
• Strong organizational skills and diligence.
• Ability to work independently and manage a field-based schedule.
• Valid driver's license and reliable transportation for frequent local travel.

• Experience in volunteer coordination, community outreach, education, or social services.
• Experience working with older adults or in a nonprofit environment.
• Familiarity with AmeriCorps Seniors programs.

• Office-based with extensive community-based work.
• Regular travel within the region to volunteer stations, events, and partner agencies.

QUALIFICATIONS

Education and/or Experience

Bachelor's degree in social services, education, or a related field

OR

Four years progressively responsible experience, or a satisfactory equivalent combination of education, experience, or training.

Certifications

No certifications are required.

Other Skills and Abilities

• Strong knowledge of volunteer services, including principles, best practices, and effective volunteer engagement strategies.
• Working knowledge of community networking and the ability to build productive relationships with local partners.
• Ability to write clear, concise, and engaging correspondence, newsletters, media releases, and other public-facing materials.
• Excellent verbal and written communication skills.
• Ability to develop effective training materials that support volunteer learning and program goals.
• Skill in organizing, motivating, and coordinating volunteers across diverse and rural communities.
• Ability to make independent decisions within established policies and procedures, using sound judgment and initiative.
• Strong problem-solving abilities, including identifying issues and applying practical resolution techniques.
• Self-directed and able to work independently while managing responsibilities across multiple locations during frequent travel.
• Ability to remain calm, professional, and composed during confrontational or high-pressure situations.
• Commitment to following all safety rules, practices, and procedures and performing work in a safe manner.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.

Must pass a monthly check against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If employee, volunteer, or contractor is excluded or sanctioned it is grounds for immediate termination of employment, volunteering, or contract.

Must pass AmeriCorps Seniors background check requirements for national service. National Service Criminal History Checks (NSCHC) is a baseline screening requirement established by law to protect the beneficiaries of national service. NSCHC is required under the National and Community Service Act of 1990, as amended by the Serve America Act (SAA). The statutory requirement at 42 U.S.C. 12645g is supplemented by regulatory requirements at 45 CFR 2540.200 through 2540.207 as well as the terms and conditions of AmeriCorps grants.

PASS PRE-HIRE DRUG SCREENING

PERSONAL AUTO INSURANCE

Must hold a valid driver's license as well as personal auto insurance for privately owned vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and trainings.

Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage and maintain said level of coverage for the duration of employment at CCS.

The employee's insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS.

PHYSICAL DEMANDS

While performing the essential duties of this position, the employee is regularly required to use office technology, including computers, phones, and related equipment, which involves fine motor skills such as typing, grasping, and reaching.

The employee is frequently required to sit, speak, hear, and use hands and fingers to operate equipment or handle materials. The employee may occasionally be required to stand, walk, reach with hands and arms, stoop, kneel, or squat when adjusting equipment or retrieving supplies.

The employee may occasionally lift and/or move items weighing up to 30 pounds.
Specific vision abilities required for this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

Work is performed in both an office environment and various community settings. Noise levels are moderate; however, the employee may occasionally be exposed to louder environments, such as raised voices, alarms, or unpredictable noise levels in community locations.

This position requires out-of-area travel and occasional overnight stays to attend meetings, training sessions, and recruitment activities. Work in rural areas may involve facilities without full handicapped accessibility and environments that are difficult to predict, including uneven terrain.

The employee may be exposed to everyday risks or discomforts typical of office and community settings. These may include moving mechanical parts, airborne particles, electrical equipment, and other conditions that require normal safety precautions.

Community Counseling Solutions

IS AN EQUAL OPPORTUNITY EMPLOYER