Assistant Coordinator Jobs in Pendleton, OR (NOW HIRING)

Position: Production Coordinator
Supervised by: Asset Director
Department: Weatherization
Classification: Regular Full Time
Position Status: Non-exempt
Location: Pendleton, Oregon
Salary: $5,451 /Month
Benefits: Health, Dental, RX, Vision, FSA, Life Insurance, 401K Plan, Vacation, Sick, and Holidays
Schedule: This position is designated as in-office only. CAPECO is a collaborative workplace with a mission that values face-to-face interactions and teamwork. This position is a work on-site fully, to engage with colleagues, participate in collaborative efforts, and contribute to our shared goals.
POSITION OVERVIEW:
The Production Coordinator – Weatherization supports the effective operation of the Weatherization program through data analysis, reporting, job tracking, and program performance monitoring. This position plays a key role in ensuring that program activities meet federal, state, and local requirements, while also providing leadership and staff with accurate, timely information to guide decision-making and improve service delivery. The Production Coordinator works cross-functionally with program staff, finance, contractors, and leadership to strengthen program outcomes and accountability.
ESSENTIAL JOB FUNCTIONS:
An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.
• Program Data & Reporting

• Collect, analyze, and maintain program data related to production, outcomes, and performance.
• Prepare and submit required reports for federal, state, and funding agencies to leadership.
• Provide internal dashboards and tracking tools for leadership to monitor program progress and trends.
• Ensure data quality and completeness across client files and reporting systems.

• Compliance & Quality Assurance

• Monitor program activities for compliance with Weatherization Assistance Program (WAP) guidelines and other funding requirements.
• Review files and documentation for accuracy, completeness, and audit readiness.
• Assist in preparation for monitoring visits, audits, and inspections.
• Identify compliance risks and recommend corrective actions.

• Program Performance & Continuous Improvement

• Track key performance indicators (production, costs, timelines, outcomes).
• Analyze program trends and identify areas for improvement.
• Provide recommendations to leadership to improve efficiency, cost-effectiveness, and service delivery.
• Support development of policies, procedures, and best practices.

• Financial & Grant Support

• Assist with budget tracking, cost analysis, and grant performance monitoring.
• Support preparation of financial reports related to program operations.
• Work with program leadership to ensure alignment between program activity and funding requirements.

• Coordination & Communication

• Serve as a liaison between program staff, leadership, contractors, and external partners on data and reporting needs.
• Provide technical assistance to staff on data entry, reporting systems, and compliance requirements.

• Systems & Process Support

• Maintain program databases and reporting systems (e.g., client tracking, REM/energy systems as applicable).
• Identify opportunities to streamline workflows and improve data systems.
• Assist with training staff on reporting tools and program requirements.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & MINIMUM QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills, abilities, and
minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in public administration, business, data analysis, or related field, or equivalent combination of education and experience.
• 2+ years of experience in:
• Program analysis, data management, or reporting.
• Oregon grant-funded programs, compliance, or government programs.
• Experience with Excel and data systems required.
• Strong analytical skills with ability to interpret and present data clearly.
• Experience with data tracking, reporting systems, and Excel (advanced preferred).
• Ability to understand and apply complex regulations and program requirements.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to work collaboratively across teams with different roles.

PREFERRED QUALIFICATIONS

• Experience in Weatherization, energy programs, or housing services.
• Knowledge of Weatherization Assistance Program (WAP) or related programs.
• Experience with grant reporting and compliance requirements.
• Familiarity with energy audit or program tracking systems.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The physical demand and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to bend, kneel, and crouch. Specific vision abilities required by this job include close vision and distance vision. The noise level in the work environment is usually moderate. The employee must occasionally lift, and/or carry/move objects up to 30 pounds.

• Primarily office-based work with regular computer use.
• Occasional travel within service area.
• May require coordination with filed staff and contractor activities.

SPECIAL REQUIREMENTS:

• Must pass a criminal history background investigation however, a conviction of a crime may not necessarily disqualify an individual from this position.
• CAPECO is a drug free workplace and pre-employment drug screening will be required.
• Due to federal funding, our drug screenings include the use of marijuana.
• Possession of or ability to obtain a valid driver’s license and insurable driving record is required.
• Occasional travel withing the service area; mileage reimbursed per IRS guidelines.

EQUAL OPPORTUNITY EMPLOYER CAPECO does not discriminate in employment opportunities or practices based on race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.