Assistant Client Onboarding Jobs in Delaware (NOW HIRING)

. Established in 1997, we are part of the Robert Walters Group - a world-leading specialist professional recruitment consultancy.

As part of the Robert Walters Group, our business has considerable resources at its disposal. With a truly global footprint of 53 offices across 24 countries, we're able to work in close partnership with organisations and manage everything from global accounts with demanding resourcing strategies to single sites with lower recruitment volumes

To offer a candidate concierge service to support the Recruiters in the end-to-end recruitment process.

Assist with recruitment process and work closely with the Recruiters in making sure all procedures are followed and co-ordination of recruitment is fully covered and under control at all times. Responsibilities will include the following:

Build and maintain relationships with agencies, external workers, HR and line managers

Working with the Resourcing Partners to ensure the job details in the client's system are correct and completed.

Ensuring all the necessary approvals for the roles have been gained.

Managing the release of roles through the system to the relevant sourcing channels according to SLAs and as advised by the Resourcing Partner.

Managing candidate dispositions in the  recruitment system.

Updating the system with candidate feedback as advised by the Resourcing Partner following review of the shortlist.

Interview scheduling and room bookings for AVP / VP hires within SLA timeframes. Ensuring the hiring manager has a copy of the CV, calendar invite and room bookings.

Ensuring all interview notes are stored appropriately and recording all feedback in the  recruitment system.

Ensuring the offer details are completed accurately on the recruitment system in conjunction with the Resourcing Partner. 

Acting as a key point of contact to liaise with the key delivery teams and the client's on-boarding team, to ensure seamless hand-offs and a focus on candidate experience

Providing an appropriate escalation point during on boarding, ensuring the candidate start-date is achievable and updating relevant parties with any changes    

Ensuring the smooth running of the recruitment administration processes

Ensuring all administration procedures and processes are fully documented for the on-site team

Relieving on-site Resourcing Partners of as much administration as possible and helping to identify and implement improvements in systems and processes

Working to set time frames for daily and weekly deadlines and have attention to detail

Maintaining all central inboxes and helplines as required and that all queries are responded to within SLA.

Ensuring correct data is maintained in Recruitment Systems and paper files through regular auditing and archiving

Gaining a strong understanding of the RS Remit  and work as an active team player in the team in achieving objectives and exceeding expectations

Understanding of and working to all SLAs pertaining to the role

Ad hoc projects

Other duties which are reasonably within the capabilities of a staff member in this position may need to be performed from time to time, in addition to or instead of the above duties. 

The requirements of this role may change over time and staff are required to comply with all such reasonable changes. 

Service and delivery focussed with very professional attitude essential.

Excellent and professional written and verbal communication skills essential.

Prioritising effectively is an essential skill.

Ability to work to tight deadlines is an essential skill.

Experience of working in a client/ customer care environment highly desirable.

Excellent team player. Must also be people orientated

Able to work autonomously

Organised and methodical with a strong attention to detail.

Interest in business issues and motivated to add commercial value

Able to provide an effective, professional and timely response to the candidates

Highly responsive with excellent ability to absorb information quickly

Confident with the ability to work well in a demanding environment

To offer a candidate concierge service to support the Recruiters in the end-to-end recruitment process.