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Assistant Chief Operating Officer Jobs in Santa Rosa, CA

Sonoma Valley Hospital

Director of I.T.

Sonoma, CA

In conjunction with CEO and UCSF Health CIO, develop annual operating and capital budgets for IT. * Act as a key point of coordination for projects and services provided by UCSF. * Establish and ...

Sonoma Valley Hospital

Director of I.T.

Sonoma, CA · On-site

In conjunction with CEO and UCSF Health CIO, develop annual operating and capital budgets for IT. * Act as a key point of coordination for projects and services provided by UCSF. * Establish and ...

Sonoma Valley Hospital

Director of I.T.

Sonoma, CA · On-site

$133K - $313K/yr

In conjunction with CEO and UCSF Health CIO, develop annual operating and capital budgets for IT. * Act as a key point of coordination for projects and services provided by UCSF. * Establish and ...

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All JobsChief Operating Officer JobsAssistant Chief Operating Officer JobsAssistant Chief Operating Officer Jobs in Santa Rosa, CA

Assistant Chief Operating Officer information

See Santa Rosa, CA salary details

$32.8K

$89.8K

$168.9K

How much do assistant chief operating officer jobs pay per year?

As of Aug 12, 2026, the average yearly pay for assistant chief operating officer in Santa Rosa, CA is $89,813.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,600.00 and $109,300.00 per year, depending on experience, location, and employer.

What are some typical challenges an assistant chief operating officer faces when coordinating between multiple departments?

Assistant Chief Operating Officers often encounter challenges in aligning the priorities and workflows of different departments, especially in large organizations. Effective communication and negotiation skills are crucial, as the role requires balancing department-specific objectives with broader organizational goals. Additionally, managing resource allocation and resolving conflicts between teams are common responsibilities. Building strong relationships with department heads and fostering a collaborative culture can help overcome these challenges and ensure smooth operations.

What is the difference between Assistant Chief Operating Officer vs Chief Operating Officer?

AspectAssistant Chief Operating OfficerChief Operating Officer
ResponsibilitiesSupports and assists in overseeing daily operations, implementing strategies, and managing departments under the COO's guidance.Leads overall company operations, develops strategic plans, and makes high-level decisions to ensure organizational success.
Required CredentialsTypically requires a bachelor's degree in business or related field; often an MBA or similar advanced degree; extensive experience in operations management.Similar credentials as the Assistant COO, with more extensive leadership experience and a track record of strategic decision-making.
Work EnvironmentOffice-based, collaborating closely with department heads and executive team.Office-based with frequent high-level meetings, representing the company externally as needed.

The Assistant Chief Operating Officer supports the COO in managing daily operations, while the COO holds the top operational leadership role, setting strategic direction and making key decisions. The Assistant COO acts as a deputy, often stepping in for the COO when needed.

What are the key skills and qualifications needed to thrive as an assistant chief operating officer, and why are they important?

To thrive as an Assistant Chief Operating Officer, you need strong leadership, operational management expertise, and a background in business administration—often supported by a bachelor's or master's degree in a relevant field. Familiarity with enterprise resource planning (ERP) systems, data analytics platforms, and project management tools, as well as professional certifications like PMP or Six Sigma, is typically expected. Outstanding communication, problem-solving, and strategic thinking abilities are crucial soft skills for driving organizational success and managing diverse teams. These competencies are essential for optimizing company operations, fostering growth, and ensuring alignment with executive goals.
What are popular job titles related to Assistant Chief Operating Officer jobs in Santa Rosa, CA? For Assistant Chief Operating Officer jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Assistant Chief Operating Officer jobs in Santa Rosa, CA look for? The top searched job categories for Assistant Chief Operating Officer jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Assistant Chief Operating Officer jobs? Cities near Santa Rosa, CA with the most Assistant Chief Operating Officer job openings:
Assistant Chief Operating Officer jobs near you

Executive Administrative Assistant

Traditional Medicinals

Rohnert Park, CA • On-site

$85K - $112K/yr

Other

Re-posted 20 days ago

Job description

SUMMARY
The Executive Administrative Assistant serves as a trusted operational partner to the CEO and eight-member Executive Leadership Team (ELT). This role goes beyond traditional administrative support — it requires sound judgment, discretion, and the ability to anticipate needs, manage competing priorities, and keep the organization moving. The ideal candidate is a proactive, detail-oriented professional who takes ownership of outcomes and builds strong relationships across the company.
ESSENTIAL FUNCTIONS
1. Executive and Calendar Support
  • Manage and maintain calendars for the CEO and ELT, including proactive scheduling, prioritization, and conflict resolution
  • Maintains the calendar for the company through the corporate calendar and timing associated with key company and stakeholder meetings.
  • Anticipate executive needs by maintaining working knowledge of CEO priorities, active projects, key vendors, and associated budgets
  • Coordinate vendor relationships, process invoices, and support setup and onboarding of new vendors as needed
  • Leverage organizational systems, tools, and relationships to move work efficiently across the company
2. Meeting Coordination and Execution
  • Plan and execute logistics for Board and ELT meetings, including room booking, catering, audiovisual setup, and video conference preparedness – both on and offsite
  • Prepare and format Board meeting materials — presentations, PDFs, and supporting documents — consistent with brand guidelines
  • Attend meetings as requested; capture notes, track action items, and follow up on decisions
  • Coordinate guest and external participant meeting setups
3. Travel and Expense Management
  • Arrange all ELT travel, including domestic and international bookings (flights, accommodations, ground transportation)
  • Coordinate international travel arrangements for all employees except Regional Relationship Managers
  • Book Board travel as requested
  • Submit and reconcile expense reports for ELT and Board members
  • Reinforce and guide compliance with company travel and expense policies
4. Confidentiality and Discretion
  • Handle all sensitive and confidential information — executive discussions, personnel matters, business decisions — with the highest level of discretion
  • Maintain trust as a consistent steward of confidential company information
5. Special Projects
  • Support ad hoc initiatives and special projects as assigned by the CEO or ELT
REQUIREMENTS
Experience/Education:
  • 5-7 years of progressive experience in executive administrative support, preferably supporting C-suite leaders
  • Certified Administrative Professional (CAP) designation strongly preferred
  • Bachelor's Degree desired
Knowledge/Abilities/Skills:
  • Advanced proficiency in Microsoft Office Suite (Teams, Excel, PowerPoint, Outlook) and virtual meeting platforms
  • Strong organizational skills with the ability to manage multiple priorities simultaneously without losing accuracy or follow-through
  • Exceptional written and verbal communication skills
  • Proactive, resourceful, and solutions-oriented — takes initiative without waiting to be asked
  • Builds effective relationships across all levels of the organization
  • Culturally sensitive and comfortable supporting a diverse, global stakeholder base
  • High standards for quality and a genuine investment in delivering excellent work
  • Comfortable with ambiguity and able to adapt quickly to shifting priorities
Travel Requirements: N/A
Office Hours/Location:
  • This position is based in Rohnert Park, CA. Office hours are Monday through Friday, 8:30 – 5:00 pm. This is an onsite role offering flexibility to occasionally work remotely. Expected in-offices days are Monday - Friday. Subject to change.
  • Remote candidates will not be considered for this role.
Physical/Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or
hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Compensation range is $85,700 - $112,455
Compensation is determined based on non-discriminatory, business-related factors, including but not limited to, training, experience, education and/or professional certifications, geographic location, and market data.
Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers.  We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet.  We are committed to building an inclusive workplace for all our people.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. 

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