Assistant Budget Analyst Jobs in Virginia (NOW HIRING)

Certified - Position - Other, please specify
Job Number 3700256682
Start Date
Open Date 03/17/2025
Closing Date
The Budget Analyst performs full-performance administrative-level duties involving the collection, analysis, and reporting of budgetary information essential for the formulation of the SECEP budget. The incumbent is responsible for managing tuition billing, monitoring revenue, and preparing all necessary budgetary reports and documentation required to establish SECEP Program budgets. This role entails independent accountability for specific program activities, including bank reconciliations, tuition billing, estimating salary, benefits, and program costs, verifying transaction documents, rectifying errors, conducting research, resolving discrepancies, and compiling reports. Additionally, the position involves gathering and analyzing tuition and revenue data from school divisions and administrators, preparing reports on expenditure trends and fund allocations, and verifying, organizing, analyzing, and presenting information essential for budget development. The Budget Analyst operates under the supervision of the Finance Coordinator.
Reports To Finance Coordinator
Salary Range: From/To
$63,646.00 to $103,643.00
Start Date ASAP
Additional Job Information
Provide technical support and oversight for all facets of the SECEP budget process, encompassing program allocations to schools and departments, maintenance of appropriation tables within the financial information system, review of expenditure data, and the design and dissemination of grant status reports to schools and departments.
Monitor, analyze, and report on the expenditures associated with administrative office budget allocations; analyze and summarize departmental expenditures; compile and distribute monthly expenditure reports to relevant departments; and conduct group and individual in-service sessions on the expenditure reporting process.
Provide training and support to managers, principals, administrators, and clerical staff concerning the management of activity funds, program budgets, tracking of expenditures, and interpretation of financial accounting reports.
Assist the Finance Coordinator in all stages of the SECEP budget development, which includes (a) recommendations from SECEP's fiscal agent, the Superintendent of Norfolk, (b) consideration by the Norfolk School Board, and (c) final approval and appropriation by the City Council.
Manage the position control system for allocations and controls regarding expenditures, staff assignments, and oversight of personnel and non-personnel accounts to ensure compliance with budgetary constraints.
Collect, analyze, and report all requisite information for budget development; assess departmental budget requests; estimate costs, including personnel turnover and salary increments; evaluate existing school system programs, procedures, and personnel positions; project cost-of-living salary increases; compile specific cost figures for each account classification within the budget; and estimate costs for new programs and significant enhancements.
Accurately compile and organize information for all phases of the program budget and document budget actions within the school division?s financial system.
Design and distribute budget forms, instructions, and correspondence necessary for the collection of budget requests from division executives, directors, and other administrators, translating programmatic requirements into a preliminary working draft budget.
Prepare reports and documents required by the executive director, including capital budget plans, summaries of projected revenues and expenditures, and summaries of new personnel and position reductions.
Control, monitor, and maintain the personal services budget; analyze personnel/payroll information; review daily personnel action reports; maintain a list of personnel titles within salary account classifications; estimate salary allowances and oversee personnel counts, including authorized positions, personnel employed, and vacancy rates.
Organize and compile budget account information as mandated by state statute; outline budget allocations and assignment of personnel within budgeted accounts; and develop a database for collecting and sorting information.
Manage general billing, accounts receivable and payable, and bank reconciliation tasks. Serve as the backup for the Payroll Assistant.
Perform additional duties as assigned.