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Assistant Association Manager Jobs in Stuart, FL

Castle Group

Administrative Assistant - HOA

Jupiter, FL

$17.50 - $23.75/hr

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office. The Administrative ...

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Castle Group

Administrative Assistant- Condo

Jupiter, FL · On-site

$17.75 - $24/hr

The Administrative Assistant provides a wide variety of administrative support services for the Condo Association, including support and assistance to the management office. The Administrative ...

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All JobsAssociation JobsAssistant Association Manager JobsAssistant Association Manager Jobs in Stuart, FL

Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Stuart, FL? For Assistant Association Manager jobs in Stuart, FL, the most frequently searched job titles are:
What job categories do people searching Assistant Association Manager jobs in Stuart, FL look for? The top searched job categories for Assistant Association Manager jobs in Stuart, FL are:
What cities near Stuart, FL are hiring for Assistant Association Manager jobs? Cities near Stuart, FL with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you
Infographic showing various Assistant Association Manager job openings in Stuart, FL as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Assistant Community Association Manager

FirstService Residential

Port Saint Lucie, FL • On-site

$85K - $95K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 29 days ago

Job description

Description

Job Overview:
Assist and support the property manager, the larger management team, the board, and community residents for the assigned property.  Ensure property is maintained and operated in accordance with company objectives and facilitate solutions to operational challenges, guided by precedent and working within the limits of established policies.
 
Your Responsibilities:
  • Acquires and maintains current knowledge of state regulatory agency statutes and each client’s community’s documents, policies and procedures.
  • Performs annual property inspections.
  • Coordinates insurance requirements for properties and associated vendors.
  • Posts board meetings.
  • Schedule meetings with vendors and board.
  • Draft minutes production.
  • Upload association documents to website (connect and community website).
  • Handle all call center customer inquiries.
  • Handle all association account ledger inquires.
  • Order and reconcile P-card purchases.
  • Complete annual violation inspections and respond to reported concerns.
  • Handle all AP clearing items.
  • Record all daily POS transactions – provide to Data Entry.
  • Record any checks received and deposit to bank.
  • Handling any mailings to the Hollywood office.
  • Approve specific items in AVID.
  • Reconcile and pay taxes monthly.
  • Facilitate appeals from denied ARC project.
  • Assist with onboarding new associates (request email, connect access, POS access, name tags, business cards etc)
  • Set up all new vendors (obtain W9, COI, and submit through Zendesk).
  • Handle incident report submissions to agent.
  • Assist with correcting missed punches reported by the team.
  • Assists in preparation of monthly reports.
  • Assists in the development of operating and capital budgets.
  • Establishes and maintain industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management and real estate associations and networking opportunities with vendor outreach and peer groups.
  • Creates the culture needed to enhance, promote and execute daily positive interaction among members of the management team.
  • Follows safety procedures and maintains a safe work environment.
  • Assumes all other duties and responsibilities as directed by Community Association Manager.
 
Skills & Qualifications:
  • Bachelor's degree (B.A. or B.S.) in Business or related field from a four-year college or university, or equivalent combination of education and experience.
  • CAM license required.
  • Must possess strong managerial background.
  • Two (2) years of experience as an on-site manager managing the property or building operations, such as staff and service contracts, tenant retention and tenant improvements is preferred.
  • Strong working knowledge of customer service principles and practices.
  • Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity.
  • Strong interpersonal skills.
  • Computer literacy: Proficiency and working knowledge of Microsoft Office Applications. Strong customer service and interpersonal skills required.
 
Physical Requirements:
  • Physical demands include ability to lift up to 50lbs.
  • Standing, sitting, walking and occasional climbing.
  • Required to work at a personal computer for extended periods of time.
  • Talking on the phone for extended periods of time.
  • Ability to detect auditory and/or visual emergency alarms.
  • On-call 24/7.
  • Ability to work extended/flexible hours and weekends based on project requirements.
  • Driving when necessary.
  • Ability to respond to emergencies in a timely manner.
Schedule: Monday - Friday, 9:00am – 6:00pm, flexibility as needed
 
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
 
Compensation: $85,000 - $95,000 annually  
 
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
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Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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