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Assistant Admin Jobs in Victoria, BC (NOW HIRING)

Sasco Contractors Ltd

Office Administrator

Victoria, BC · On-site

$33 - $36/hr

Administer customer surveys and promote the after-sales experience of customers. PROJECTS ... Maintain the data in the Quote Book, assist with the completion of pre-qualification and tender ...

Sasco Contractors

Office Administrator

Victoria, BC · On-site

CA$33 - CA$36/hr

Administer customer surveys and promote the after-sales experience of customers. PROJECTS ... Maintain the data in the Quote Book, assist with the completion of pre-qualification and tender ...

Beacon Community Services

LPN

Victoria, BC · On-site

$32.84 - $44.96/hr

Administer and manage medications per BC guidelines. * Respond to health changes, urgent care needs, and emergencies. * Mentor and support Health Care Assistants in safe care practices. * Collaborate ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Victoria, BC

Assistant Admin information

See Victoria, BC salary details

$10

$18

$30

How much do assistant admin jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for assistant admin in Victoria, BC is $18.55, according to ZipRecruiter salary data. Most workers in this role earn between $16.04 and $20.44 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Victoria, BC?

The most popular types of Admin jobs in Victoria, BC are:

What cities near Victoria, BC are hiring for Assistant Admin jobs?

Cities near Victoria, BC with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Victoria, BC as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,587 per year, or $18.6 per hour.

Payroll & Accounts Payable Administrator

MGM Mechanical Ltd

Victoria, BC • On-site

CA$55K - CA$75K/yr

Full-time

Medical, Dental, Life, PTO

Posted 24 days ago

Key responsibilities

  • Process bi-weekly and monthly payroll accurately and on time.

  • Assist with full-cycle accounts payable tasks, including reviewing invoices, matching receipts, and preparing payments.

  • Coordinate administrative onboarding and offboarding for staff, including system setup, documentation, and equipment tracking.

Job description

Payroll & Accounts Payable AdministratorReports To

The Payroll & Accounts Payable Administrator will report to Senior Controller.

Job Overview

The Payroll & Accounts Payable Administrator is responsible for end-to-end payroll processing, employee onboarding/offboarding logistics, supporting accounts payable, and assisting with general finance and office tasks. Success in this role requires high accuracy, strict adherence to compliance deadlines, and seamless record-keeping within the company’s accounting systems.

Responsibilities and Duties

Payroll & Benefits Administration

  • Process bi-weekly and monthly payroll accurately and on time.
  • Review and validate timecards, statutory holiday pay, overtime, vacation balances, sick pay, bonuses, and statutory deductions.
  • Prepare Records of Employment (ROEs), T4s, and year-end payroll reconciliations.
  • Remit and file monthly/annual statutory remittances (Payroll taxes, EHT, WCB/WorkSafe, and GST).
  • Administer group health benefits and manage employee/employer RRSP contributions.
  • Prepare and post payroll-related journal entries and reconcile payroll GL accounts.
  • Serve as the primary contact for employee inquiries regarding pay, deductions, and benefits.

Accounts Payable & General Accounting

  • Assist with full-cycle AP: review invoices, match receipts/purchase orders, and prepare payments.
  • Reconcile monthly supplier/vendor statements and resolve invoice discrepancies.
  • Track, categorize, and reconcile corporate credit cards and expense reimbursements.
  • Assist the Senior Controller with month-end closing tasks and journal entries as needed.

HR & Administrative Support

  • Coordinate administrative onboarding and offboarding for staff (system setup, documentation, equipment tracking, and offboarding checklists).
  • Maintain confidential employee files and ensure compliance with provincial labour standards.
  • Assist with the preparation and submission of proposals (RFPs).
  • Periodically post job opportunities and manage recruitment for field positions.
  • Provide general office support, including answering inquiries and routing communications as needed.

Requirements

Qualifications – Must Have:
  • 2–3+ years of Canadian payroll processing experience.
  • Strong knowledge of Canadian payroll legislation, CRA requirements (CPP, EI), and BC Employment Standards Act.
  • Core accounting knowledge (understanding GL entries, reading financial statements, and performing account reconciliations).
  • Proficiency with Microsoft Office suite (Outlook, Word, Excel, Powerpoint)
  • High attention to detail, strong discretion with confidential data, and excellent time management skills.
  • Strong written and verbal communication skills.
What we're looking for - Nice to Have:
  • Experience with QuickBooks Time and QuickBooks Payroll (or similar cloud accounting software).
  • Experience in the Construction or Contracting sector (job costing exposure is a plus).
  • Certified Payroll Management Professional (CPCP / PCP) designation or active pursuit of designation.
Limitations & Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

All job requirements are subject to modifications in an effort to accommodate individuals with disabilities.

Benefits

  • Paid time off
  • Dental care
  • Life insurance
  • Employee assistance program
  • Extended health care
  • Disability insurance
  • RRSP match (after 6-months of employment)
  • Casual dress
  • Company events

The annual compensation for this role is $55,000 - $75,000 CAD per year, commensurate with experience, technical qualifications, and relevant certifications.

This role is located in Victoria, BC