Assistant Admin Jobs in Spring Hill, TN (NOW HIRING)

Job Code:1203025
Job Family/Function:12 - Non-exempt Office and Administrative Support\Administrative
FLSA:Nonexempt
Grade Ladder:MNPS Support Hourly
Pay Grade:MNPS.SCH009-H
Duration (days/year):260
Locations(s):Support Hub

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We Are Team MNPS
Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a potential support staff employee, if you want to make a difference, we want to hear from you.
Job Summary
Apply secretarial science techniques to assist an executive in the management of time and in the handling of administrative detail so that the executive may be more effective and efficient in action. Possesses a mastery of office skills, demonstrates the ability to assume responsibility and judgment and makes decisions within the scope of assigned authority.
What you will do

• Possesses advanced proficiency of computer and office skills, demonstrates the ability to assume responsibility without direct supervision; exercises initiative and judgment and makes decisions within the scope of assigned authority.
• Reviews and distributes mail, independently composes correspondence concerning routine matters and mails same, keeping supervisor informed of such; organizes and updates filing; maintains and organizes office supply inventory; records and maintains agenda for meetings of the Board; develops and manages budget accounts for Division. Compiles, documents, processes and verifies payroll. May keep track of leave time for employees and all mileage reimbursement for itinerant staff.
• Screens and directs calls and visitors; answers questions as appropriate in order to relieve executive of details; listens, advises and communicates with disgruntled individuals on a regular basis that involves discussing Board policies.
• Routinely arranges and monitors appointment calendar for executive and team, arranging meetings and meeting calendars in coordination with all stakeholders; prepares for meetings by routinely gathering and ordering materials necessary for proper conduct of meeting.
• Completes various detailed reports for Local, State and Federal Government offices.
• Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
• Performs various office and administrative tasks like data entry and copying; assists co-workers as required to ensure efficient office management. Maintain organization of files and databases and prepare documents.
• Prepares and processes department specific documentation, including letters and other documents.

Additional Requirements

• May be required to assist with payroll processing functions such as reviewing and correcting timekeeping records.
• May be required to respond to employee inquiries regarding policies, procedures, and programs, providing accurate information and guidance.
• May be required to assist with department specific tasks, such as answering phones, in-person inquiries, preparing and reviewing letters and correspondence related to complaints.
• May be required to submit purchase requisitions within ERP system.

Education Qualifications

• High School Diploma or GED Required

Experience Qualifications

• Five years' directly applicable experience working in a high volume office Required
• Relevant experience applicable to department assigned is strongly Preferred

Skills and Abilities

• Strong organizational skills, attention to detail, time management, and excellent verbal and written communication skills.
• Proficiency with MS Office, MS Teams, Timekeeping System (Oracle), and an electronic record-keeping system.
• Self-starter, ability to multitask with competing deadlines, and ability to anticipate departmental needs and staff.
• Ability to maintain confidentiality of information is a must.
• Relevant knowledge applicable to department assigned is strongly preferred

Equivalency

Starting At: $24.56

Salaries are determined by factors relevant to the position which may include education, experience, and other qualifications. Final compensation decisions are made at the discretion of MNPS in alignment with organizational policies and procedures. The stated salary range for certificated teaching positions is calculated based on 201 days and should be viewed as a reference. All provided salary ranges serve as a general guideline. More information on salaries and pay tables can be found here.

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Metropolitan Nashville Public Schools is an equal opportunity employer committed to promoting diversity, inclusion, and equal opportunities for all individuals. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, gender identity or expression, marital status, veteran status, sexual orientation, or any other characteristic protected by law. Metropolitan Nashville Public Schools is dedicated to creating an inclusive work environment that reflects the diversity of our global community. We strive to treat all employees and applicants with respect and fairness, and we make employment decisions based on merit, qualifications, and business needs. The American Disabilities Act (ADA) requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.