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Assistant Admin Manager Jobs in Washington (NOW HIRING)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office ... Answer & manage generalincoming calls to the firm on companyphone lines-listening to voicemails ...

Sylvan Learning

Center Admin Assistant

Columbia, MD · On-site

$17/hr

Admin Assistant Sylvan is looking for part-time Center Admin Assistant! The Center Admin Assistant ... Experience with office management a plus. Perks: * Flexible schedule * Company 401k plan with ...

Car Guys Inc.

Office Admin Assistant

Woodbridge, VA

$35K - $60K/yr

Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling ...

Car Guys

Office Admin Assistant

Woodbridge, VA · On-site

$17.75 - $24/hr

Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling ...

Erickson

Assistant Administrator Ex Care

Springfield, VA · On-site

$110K/yr

We're looking for a dynamic Assistant Nursing Home Administrator who shares our vision of creating ... Develop and manage annual operating and capital budgets, identifying opportunities for operational ...

TechWise

Polygraph Administrator

Alexandria, VA

Contractors shall collaborate, assist, and support CAD personnel in scheduling, conducting, and ... Manager * Must have been trained through the National Center for credibility Assessment (NCCA ...

TechWise

Polygraph Administrator

Alexandria, VA · On-site

Contractors shall collaborate, assist, and support CAD personnel in scheduling, conducting, and ... Tenacity, confidence, maturity, organizational skills, and ability to manage multiple tasking ...

Jobtailor

Infrastructure Administrator

Washington, DC · On-site

Support Microsoft 365 license management and user provisioning/deprovisioning * Assist in planning ... Administer Microsoft Endpoint Manager (Intune) for device enrollment, compliance policies, and ...

System One

Principle Support Adminstrator

Herndon, VA · Remote

Proactively manage and deconflict executive calendars , including shifting priorities and ... Support broader admin needs for the leader's staff as required What You'll Need (Required) * Active ...

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Washington are hiring for Assistant Admin Manager jobs?

Cities in Washington with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Washington as of August 2026, with employment types broken down into 84% Full Time, 9% Part Time, 2% Temporary, and 5% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution.

Office Admin Assistant

Silver Spring, MD • On-site

Medicalincs
Business Management Consulting • 11 - 50 employees
Learn more about Medicalincsexternal

$18.50 - $25/hr

Full-time

Re-posted yesterday

Job description

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and otheradministrative activities. This position is an in-office position andreportsto theDirector of Resource Management & Compliance.

Responsibilities

  • General Admin duties:
  • Greet and screen callers and visitors and direct them to theappropriate personor area
  • Answer & manage generalincoming calls to the firm on companyphone lines-listening to voicemails andfollowingup as needed
  • Managing company online faxing
  • Handleadmin & program-related mailings(Scanning,filing, &mailing)
  • Handle supplies and the delivery of the company equipment
  • Work with Resource Director to make company office purchases as needed
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Prepare monthly calendars, reports, and invoices
  • Organize, reserve, and oversee conference room assignments.
  • Coordinate lunches and dinners with business clients as directed
  • General office upkeep
  • Employee Onboarding /Ongoing /Offboarding Support:
  • Facilitate Employee Email, Laptop, and Access
  • Ordering employee business card, and employee ID cards
  • Support withoffboardingadmin tasks
  • Supportemployees by
    followingup withIT
  • Serve assupporton payroll support activities
  • Scheduling for a few Providers:
  • Schedule, confirm, and reschedule appointments for our group of therapists.
  • Report scheduling concernstoProgram Director/
    ResourceMgt Director
  • Other duties as assigned.

Requirements

  • Bachelor's degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator(with scheduling experience).
  • Previous experience in a doctor's office preferred.
  • Knowledge &Proficiencyin Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Having a working knowledge of Medicalincs HR platform(BambooHR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office


OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.


Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.

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ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to beTHICKE- Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

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