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Assistant Admin Manager Jobs in Alberta (NOW HIRING)

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Dental Administrator

Edmonton, AB

$57K - $76K/yr

... managing billing and insurance claims, maintaining patient records, coordinating administrative tasks, and ensuring compliance with privacy regulations. The Dental Administrator will also assist with ...

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Alberta are hiring for Assistant Admin Manager jobs?

Cities in Alberta with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Alberta as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Admin, Accounts Receivable (Hardline Engineering Ltd.)

Calgary, AB • On-site

EllisDon
See more jobs at EllisDonexternal

Full-time

Posted 21 days ago

Job description

Thinking about a change?

Hardline Engineering is a design and engineering firm specializing in low, medium and high voltage utility and industrial engineering services. 

We are a diverse and equal opportunity employer with an open, honest and transparent workplace where we share information, ideas, concerns and challenges openly with each other and strive to be a great team together. 

Innovation, optimization and automation are fundamental to our culture and our clients. Hardline was founded by two former utility engineers with a passion for delivering the highest quality products and services for our clients. We currently employ and deliver services to multiple clients Across Canada 

You as an Administrator, Accounts Receivable will: 

  • Record and perform daily/weekly cheque deposits
  • Enter cash receipts daily
  • Collections for external customers
  • Review the monthly AR ledger as collections and payments are made
  • Run monthly billings/proforma invoices, review for completeness & accuracy, and distribute to project managers for approval
  • Support internal and external customers with document requests and invoice/contract inquiries
  • Distribute monthly customer invoices
  • Distribute monthly customer statements

    Key Skills and Competencies 

    • Working knowledge of accounting databases
    • Proficient in excel and Microsoft programs
    • Experience working with customers in an Accounts Receivable related position or customer service
    • You have the ability to identify problems and assist in producing logical solutions to help co-workers solve issues

    Apply