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Assistant Admin Manager Jobs in Alberta (NOW HIRING)

Wing Assistant

GTM Sales

Calgary, AB · Remote

Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin ... Keep activity, notes, and pipeline data accurate and current in our CRM. Bring the Market Back In

Hines

Assistant Operations Manager

Calgary, AB · On-site

The Assistant Operations Manager provides oversight and guidance to building operations staff ... Administer and maintain the Computerized Maintenance Management System (CMMS), including asset data ...

New

Hines

Assistant Operations Manager

Calgary, AB · On-site

The Assistant Operations Manager provides oversight and guidance to building operations staff ... Administer and maintain the Computerized Maintenance Management System (CMMS), including asset data ...

New

Hines

Assistant Operations Manager

Calgary, AB

The Assistant Operations Manager supports the Operations Manager in directing the day-to-day ... Administer and maintain the Computerized Maintenance Management System (CMMS), including asset data ...

New

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Alberta are hiring for Assistant Admin Manager jobs?

Cities in Alberta with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Alberta as of August 2026, with employment types broken down into 84% Full Time, 14% Part Time, and 2% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

GTM Sales

Calgary, AB • Remote

Wing Assistant
Online Marketplaces • 501 - 1,000 employees
Learn more about Wing Assistantexternal

Full-time

Re-posted 8 days ago

Job description

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin support, customer support, sales support, recruiting support, operations support, and other business functions.

Our growth depends on a steady flow of qualified opportunities, and we are hiring a Go-to-Market Associate to help create them. This person will sit at the front line of our revenue motion: identifying companies with active hiring needs, reaching out with a compelling alternative to traditional hiring, and booking qualified meetings for our sales team.

This is a high-energy, high-ownership role for someone early in their career who wants to learn fast, build real outbound skills, and grow into bigger roles across sales, growth, revenue, or go-to-market strategy over time.

It is a great fit for someone who is competitive, well-organized, motivated by clear targets, and genuinely curious about how AI, remote talent, and global workforce solutions are changing the way companies build teams.

What You'll Do

Generate Qualified Opportunities

  • Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other business support roles.
  • Use job postings, hiring signals, company growth signals, and account research to find strong-fit prospects.
  • Research target accounts to understand what they are hiring for, why they may need support, and where Wing could be a strong fit.
  • Reach out to prospective customers across email, phone, LinkedIn, and other outbound channels.
  • Run focused outbound campaigns around active hiring needs, operational pain points, and alternative workforce solutions.
  • Hold early discovery conversations to understand a prospect's hiring needs, pain points, urgency, and openness to remote talent or AI-enabled workforce solutions.
  • Communicate what Wing Assistant does and why it matters clearly enough to earn the next meeting.
  • Book qualified appointments with companies that have a clear hiring need, relevant business use case, or strong fit for Wing.

Turn Hiring Intent Into Conversations

  • Monitor companies that are posting roles Wing can service.
  • Understand what the company is likely trying to solve by hiring that role.
  • Position Wing as a faster, more flexible, and more scalable alternative to traditional hiring.
  • Educate prospects who may not have considered remote assistants, virtual assistants, offshore talent, or AI-enabled workforce support before.
  • Create curiosity with founders, executives, operators, HR leaders, recruiting teams, and department heads.

Support the Revenue Team

  • Work closely with the sales team to build and protect a healthy, well-qualified pipeline.
  • Hand off opportunities cleanly, with the context needed to move conversations forward.
  • Share key details from discovery calls, including the role the company is hiring for, their current hiring process, pain points, timing, budget signals, and decision-makers involved.
  • Keep activity, notes, and pipeline data accurate and current in our CRM.

Bring the Market Back In

  • Feed what you are hearing from prospects back to the Sales, Marketing, and Product teams.
  • Help refine messaging and outreach based on what is actually landing with companies.
  • Identify patterns in hiring demand, objections, industries, and roles where Wing is resonating.
  • Suggest new outbound angles based on job postings, hiring trends, and prospect conversations.
What We're Looking For

Core Requirements

  • 1 to 4+ years in sales, appointment setting, cold calling, recruiting, staffing, lead generation, outbound marketing, growth, or a comparable role.
  • A real interest in go-to-market strategy, pipeline generation, and B2B growth.
  • Proven background in prospecting, cold calling, appointment setting, or high-volume outbound outreach.
  • Strong written and verbal communication; you can get to the point and make it compelling.
  • Comfort reaching out to companies that may not have considered remote assistants, virtual assistants, offshore talent, or AI-enabled workforce solutions before.
  • Strong research skills and the ability to turn hiring signals into relevant outbound messaging.
  • Strong organization and the resilience to keep going when a day does not go your way.
  • The drive that comes from chasing clear goals, activity metrics, and booked meeting targets.
  • The ability to run your own desk while still collaborating well across teams.
  • A genuine eagerness to learn the product, the market, and the craft of go-to-market execution quickly.
 

Nice to Have

  • Exposure to staffing companies, recruiting firms, BPOs, outsourcing companies, virtual assistant companies, digital agent companies, or high-ticket professional services organizations.
  • Familiarity with CRM and sales engagement tools such as HubSpot, Salesforce, Outreach, Salesloft, Apollo, Instantly, Clay, Close, or LinkedIn Sales Navigator.
  • Familiarity with auto dialers, power dialers, cold calling workflows, and high-volume outbound systems.
  • Experience prospecting into founders, executives, operations leaders, HR leaders, recruiting teams, customer support leaders, sales leaders, or department heads.
  • Awareness of business support workflows such as executive assistance, admin support, sales support, customer support, recruiting coordination, inbox/calendar management, and back-office operations.
$1,200 - $2,500 a month

In addition to base compensation, this role includes performance-based incentives tied to qualified meetings, sales outcomes, and weekly activity targets.

Appointment and Deal Bonuses

  • Earn a bonus for every qualified meeting that shows up.
  • Earn an additional bonus when a qualified meeting turns into a closed customer.

This means you are rewarded not just for booking activity, but for creating real opportunities that move through the revenue process.

Weekly Competitions

We also run weekly competitions to keep the team competitive, motivated, and focused on the right activity metrics.

  • Weekly bonus opportunity for top dial activity.
  • Weekly bonus opportunity for top meeting production.

These incentives are designed for people who are driven by targets, enjoy competition, and want direct upside from their effort.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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