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Assistant Admin Manager Jobs in Alabama (NOW HIRING)

Vulcan Materials Company

Assistant -Admin

Birmingham, AL

$16.75 - $22.75/hr

Manage end-to-end logistics for meetings and in-person training events, including venue sourcing ... Serve as a secondary LMS Administrator, helping assign training, record credits, and troubleshoot ...

Vulcan Materials Company

Assistant -Admin

Birmingham, AL · On-site

$15.50 - $20.75/hr

Manage end-to-end logistics for meetings and in-person training events, including venue sourcing ... Serve as a secondary LMS Administrator, helping assign training, record credits, and troubleshoot ...

Vulcan Materials

Assistant -Admin

Birmingham, AL · On-site

$16.75 - $22.75/hr

Manage end-to-end logistics for meetings and in-person training events, including venue sourcing ... Serve as a secondary LMS Administrator, helping assign training, record credits, and troubleshoot ...

NHS Management, LLC

Assistant Administrator

Madison, AL · On-site

Assistant Administrator assists with the oversight and management of every department within the long term care facility. Areas such as nursing and medical services are planned, evaluated and carried ...

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Alabama are hiring for Assistant Admin Manager jobs?

Cities in Alabama with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Alabama as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Assistant -Admin

Birmingham, AL

Vulcan Materials Company
Coal, Metals and Minerals Mining • 10K+ employees
Learn more about Vulcan Materials Companyexternal

$16.75 - $22.75/hr

Full-time

Posted 12 days ago

Vulcan Materials rating

7.3

Company rating: 7.3 out of 10

Based on 152 frontline employees who took The Breakroom Quiz

320th of 547 rated manufacturers

Job description

Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will serve as a vital operational backbone for both the Organizational Development (OD) and Talent Acquisition (TA) teams. 
Essential Functions
 

Event Production & Training Logistics

  • Act as the live Zoom producer for the Vulcan University Pop-Up series, managing speaker coordination, live tech support, and post-program wrap-up.

  • Manage end-to-end logistics for meetings and in-person training events, including venue sourcing, room setup, catering, hotel blocks, audio/visual equipment, and printed materials.

  • Support the 4-year Operations Management Development Program by tracking attendee progress, scheduling modules, and coordinating logistics.

  • Maintain shared department and enterprise training calendars, distributing timely event reminders and updates.

  • Serve as a secondary LMS Administrator, helping assign training, record credits, and troubleshoot employee inquiries.

Communications & Department Support

  • Design and deploy organizational communications (Pop-Ups, Vulcan Scholarship announcements, training alerts, and Cut Sheets) using Campaign Monitor.

  • Build visually engaging presentations and slide decks using Google Slides, PowerPoint, and Canva.

  • Maintain and quarterly audit the enterprise Talent Room.

  • Coordinate with Divisional HR to manage subscriptions and distribution for enterprise Employment Posters.

  • Coordinate candidate travel and expense reimbursement.

  • Maintain the OD Website

Financial & Administrative Operations

  • Manage vendor relationships, ensure timely service delivery, validate and accurately code all purchase orders and invoices.

  • Assist team members with expense report preparation and submission.

  • Maintain accurate records for procurement card (P-Card) charges, ensuring adherence to internal financial compliance policies.

  • Perform other administrative and operational duties as assigned.

Critical Competencies

  • Software Mastery: Advanced proficiency in Google Workspace (Sheets, Slides) and Microsoft Office (Excel, PowerPoint).

  • Communication & Event Tools: Experience with or adaptability to email platforms (e.g., Campaign Monitor) and video conferencing tools (e.g., Zoom Producer controls). Experience with LMS platforms (e.g., Cornerstone) is a plus.

  • Detail Orientation: Exceptional accuracy in data entry, expense coding, calendar coordination, and written copy editing.

  • Interpersonal Skills: Strong written and verbal communication skills with a proven track record of engaging professionally with leadership, employees, and external vendors.

  • Integrity & Discretion: Demonstrated ability to handle sensitive information with absolute confidentiality and adhere to strict ethical standards.

Education: Associate's degree or equivalent work experience required; Bachelor's degree preferred.

Experience: 3-5 years of dedicated administrative support or office management experience.

Knowledge, Skills, and Abilities

  • Previous administration work experience is preferred.
    Familiar with standard concepts, practices and procedures within a particular field. 

  • Work within established procedures under general supervision.

  • Identify problems/ issue in straightforward situations and makes sound decisions; 

  • Strong verbal and written communication skills. 
    Manage time effectively, prioritize tasks, and meet deadlines. 

  • Adjust to changing priorities, learn new tasks, and adapt to new technologies is important. 

  • Drafting, editing, and formatting reports, presentations, and other documents. 

  • Maintaining both electronic and physical filing systems. 

Other Requirements

  • Minimal lifting of boxes (files, supplies, etc.); ability to meet departmental deadline requirements; perseverance to handle pressure well

  • Other duties as position evolves
     

                                    Vulcan Materials Company is an Equal Opportunity Employer.

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