Arts Admin Chicago Jobs (NOW HIRING)

About the Foundation:

The John D. and Catherine T. MacArthur Foundation is one of the nation's largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world's most pressing social challenges, including advancing global climate solutions, promoting local justice reform in the U.S., revitalizing local news, expanding who creates, uses, and benefits from artificial intelligence, and strengthening the well-being of Native communities. In addition to the MacArthur Fellows Program and the global 100&Change competition, the Foundation continues its historic commitments to the role of journalism in a responsive democracy as well as the vitality of our headquarters city, Chicago. The Foundation also maintains offices in Nigeria and India.

Summary:
The Chicago Commitment team invests in people, places, and partnerships to advance racial equity and build a more inclusive Chicago. We want more people, particularly from historically neglected or disinvested communities, to see their power and influence affect the decisions that shape our city. We invest in resident-driven economic development, creating vital communities. We contribute to civic partnerships, helping to solve the city's greatest challenges. We ensure all Chicagoans can experience the city's vibrant arts and cultural offerings. Overall, we are committed to making connections between people who share our goals, amplifying the voices of leaders from across the city, and expanding the capacity of organizations and leaders to achieve their missions.

The Team Administrator is an integral and active part of the Team's Core Group, which includes active participation in meetings, seminars, site visits, etc. The Team Administrator works closely with the Team Leader to ensure efficient workflow and communications across the Team and reports to the Team Leader.

Essential Duties and Responsibilities:

• Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year

• Assist Team Leader with the progress of gifts and grants, including proposals, briefs, and reports, and tracking through different stages of the review and approval process

• Liaise with grants management staff

• Interact with, provide guidance to, and respond to questions from grant recipients and others

• Manage consultant contracts

• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions

• Perform writing and copy editing assignments as needed, including communication with grantees and grant seekers and drafts of grant-related documents

• Provide project management to the annual participatory grantmaking process for the team's Culture, Equity, and the Arts process as well as the Foundation's Annual Staff Award

• Coordinate document and information management tasks that add value for the Team

• Manage the production of Board materials

• Liaise with other Teams and Departments as needed

• Assist with orientation of new Team members

• Contribute to Chicago Commitment strategy development

Other Duties and Responsibilities:

• Manage special projects and workflow as requested

• Contribute to the conceptualization and management of events for grant recipients

• Work with Team Coordinators to ensure smooth and efficient operation for Team

• Serve as back-up to Team Coordinators and participate in cross-training

• Represent the Foundation at numerous meetings and events both during and outside of normal workday hours

• Perform other duties as assigned

Qualifications:

• A bachelor's degree required, or a minimum of six to ten years of relevant experience

• Comfortable working in a team environment

• Able to take initiative and work proactively

• Strong interpersonal, communication, and leadership skills

• Excellent writing, editing, organizational, and verbal skills

• Able to effectively communicate in written and oral format with both internal and external contacts

• Facility in working with budgets and budgeting

• Organized and able to think and work independently with little direct supervision

• Strong working knowledge of Microsoft Outlook, Word, Excel, Teams, and Zoom

The position is hybrid and based in Chicago, Illinois.

Annual salary for this role will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being.

Work Environment and Reasonable Accommodations

The work environment is an office setting. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.

The John D. and Catherine T. MacArthur Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, pregnancy, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state or local laws.