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Archiving Assistant Jobs in Worcester, MA (NOW HIRING)

ASCENSUS

Mail Operations Representative

Newton, MA · On-site

Scan and archive prepared batches. * Utilize document capture and storage applications to process ... Willingness to assist other functional areas. * Be a willing participant or take ownership of ...

Boston Center for Memory

Be Seen First

Clinical Research Coordinator II (CRCII)

Newton, MA · On-site

$26.50 - $35.50/hr

... archiving of study records, and resolution of data queries. * Assist with the study completion, resolution of data queries, data lock, study closeout. Skills/Abilities/Competencies Required

Candel Therapeutics

Clinical Trial Associate

Needham, MA · On-site

$88K - $100K/yr

... * Assist in collecting and completing essential study-related activities, including data entry ... Ensure quality in documentation and archiving of clinical data. * Support invoice tracking ...

Candel Therapeutics

Clinical Trial Associate

Needham, MA · On-site

$88K - $100K/yr

... * Assist in collecting and completing essential study-related activities, including data entry ... Ensure quality in documentation and archiving of clinical data. * Support invoice tracking ...

Metasys Technologies

Mailroom Clerk

Waltham, MA · On-site

$17.25 - $21.25/hr

Maintain copier areas, mailroom areas, and workspaces in a clean and organized condition. * Assist with filing, document archiving, meeting room setup, office moves, and general building support ...

Aquent

Print Shop Clerk - 1st Shift

Woonsocket, RI · On-site

$15.83 - $18/hr

Site Support & Facilities: Assist with conference/meeting room setups, occupant moves, light ... Maintain job billing logs and supply inventories; perform document archiving and file purging ...

Hearst

WCVB Media Mentors Fellowship

Needham, MA · On-site

$20/hr

Archive nightly shows. * Assist producers with logging video footage from shoots * Fellows may have the opportunity to attend field shoots with producers Salary: $20/hour Values in Action At Hearst ...

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All JobsArchiving JobsArchiving Assistant JobsArchiving Assistant Jobs in Worcester, MA

Archiving Assistant information

See Worcester, MA salary details

$28.9K

$48.3K

$69.3K

How much do archiving assistant jobs pay per year?

As of Aug 21, 2026, the average yearly pay for archiving assistant in Worcester, MA is $48,291.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,900.00 and $48,400.00 per year, depending on experience, location, and employer.

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with archival software or record management systems, and relevant experience or training in library science or information management can be beneficial.

What cities near Worcester, MA are hiring for Archiving Assistant jobs?

Cities near Worcester, MA with the most Archiving Assistant job openings:

Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Worcester, MA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,291 per year, or $23.2 per hour.

Mail Operations Representative

Ascensus, LLC.

Newton, MA • On-site

Full-time

Posted 24 days ago

Ascensus rating

8.2

Company rating: 8.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

45th of 151 rated financial services

Job description

Section 1: Position Summary
The Mail Operations Representative is accountable for providing high quality services to 529 plans via mail requests and following documented procedures. This position provides client services to 529 plans by managing incoming mail requests from account owners and advisors seeking information or executing requests on specific accounts, product or plan information, and policies and procedures. Accountable for but not limited to mail operation functions including sorting/opening mail, mail preparation, scanning, and archiving/retrieving documents. The ideal candidate must be able to work in a team environment and have a flexible schedule and be able to work in a fast paced, time sensitive environment.
Office requirement: 5 days a week in Needham, MA office
Shift requirement: Mondays (3:30p-12a), Tuesday-Friday (1pm-9:30p)
*Busy season is December-February abbreviated Saturday hours will be required
Section 2: Job Functions, Essential Duties and Responsibilities
  • Meet and/or exceed department standards for productivity and quality
  • Review financial vouchers ensuring all batches are in good order within proprietary systems.
  • Utilize remote check deposit software to transmit time sensitive checks to the bank.
  • Sort and prepare incoming mail based on plan, transaction type and documented procedures.
  • Scan and archive prepared batches.
  • Utilize document capture and storage applications to process requests.
  • Demonstrate flexibility and team-oriented attitude in support of 529 plan business..
  • Provide exceptional client service skills.
  • Demonstrate strong problem resolution skills.
  • Solid organizational and communication skills with strong attention to detail.
  • Complete core corporate training and develop solid knowledge of systems.
  • Self-motivation to consistently improve job knowledge to advance service capabilities.
  • Stay up-to-date on 529 and financial services industry knowledge in support of clients.
  • Provide suggestions on how to improve quality and/or productivity.
  • Demonstrated ability to prioritize work ensuring high priority tasks are completed within a timely matter amongst a team environment
  • Willingness to assist other functional areas.
  • Be a willing participant or take ownership of projects assigned to unit.
  • Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
  • Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
  • Assist with other tasks and projects as assigned

Supervision
  • N/A

Section 3: Experience, Skills, Knowledge Requirements
  • Associate's or Bachelor's Degree preferred
  • 6 months experience in a professional work environment preferred
  • A team player with a strong analytic mindset with advanced problem solving, organizational and communication skills
  • Detail oriented, PC/keyboard proficient, flexible, self-motivated, ability to multitask and work well under pressure
  • Prior financial service industry experience or Cashiering/Reconciliation experience
  • Series 6 and 63 licenses are preferred

We are proud to be an Equal Opportunity Employer
Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.

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