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Archiving Assistant Jobs in Wisconsin (NOW HIRING)

Labcorp

Sample Handling Asst 1

Madison, WI · On-site

$19/hr

Performs any combination of sample management and/or archive tasks, including labeling, receipt ... solving. Assist with audit responses to QAU inspections. * Maintain client and business ...

Labcorp

Sample Handling Asst 1

Madison, WI · On-site

$19/hr

Performs any combination of sample management and/or archive tasks, including labeling, receipt ... solving. Assist with audit responses to QAU inspections. * Maintain client and business ...

SEEK Careers Staffing

Quality Assistant

Milwaukee, WI · On-site

$22 - $24/hr

Quality Assistant Would you like to work for a company that understand that its own employees are ... the archiving and retrieval of custom and stock production orders. Qualifications -High school ...

ICONMA

Administrative Assistant

Marinette, WI · On-site

$16.50 - $22.25/hr

Administrative Assistant Location: Marinette, WI Duration: 4-5 months Description: This ... systems; - Archives files as necessary; - Attends and record minutes for technical meetings ...

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Archiving Assistant information

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with archival software or record management systems, and relevant experience or training in library science or information management can be beneficial.
Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Library Assistant (part-time)

Milwaukee School of Engineering

Milwaukee, WI • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Milwaukee School of Engineering (MSOE) invites applications for a part-time Library Assistant to join our Library team. Under the supervision of the Director of the Library, the Library Assistant is part of a team that provides high quality, customer-responsive service in the MSOE library. All library personnel are part of the University's cross-functional Academic Success Team.
The primary responsibilities of this position are opening and/or closing, and supervision of the physical library in evenings and on weekends during the academic year. Additional duties include clerical tasks, circulation duties, data entry for library collections and research associated with the processing of donations and with weeding, book shipments, tasks associated with the library's digitization projects, providing assistance to librarians in the maintenance of collections as well as the library's website, and providing customer service and assistance, as well as special projects. Depending on education and experience, this position can also serve in the MSOE University Archives.
Schedule
Academic Year (mid-August through mid-May) - Onsite 20 hours per week, which includes evenings and weekends (Saturdays, Sundays, and evenings on Mondays, Tuesdays, Wednesdays, and Thursdays) shared with other Library staff. Ideally 1-2 hours per week during weekday 1st shift hours to accommodate team collaboration and projects. Work shifts may be temporarily adjusted (either short- or long-term) to meet library or MSOE operational needs. Flexibility for potential coverage is ideal.
Break Weeks (winter break and spring break) - 20 hours per week, Monday through Friday, within the hours of 8:00 a.m. to 4:30 p.m. Exact schedule for each position to be approved by the Director of the Library.
Our library schedule can be found here.
Essential Job Functions
Evening and Weekend Supervision of the MSOE Library During the Academic Year - Must be available for weekend and late evening work.
  • Oversee implementation of library policies and procedures. Conduct supervision rounds of the library.
  • Provide basic assistance to MSOE students, faculty, staff and other members of the MSOE Community in use of the library, including locating library materials, operating library equipment, and other tasks.
  • Supervise and provide support for student-workers on duty.
  • Perform all required opening and/or closing procedures on evening and weekend shifts, including the printing and posting of room schedules for the next day of operation.
  • Perform routine maintenance, upkeep, and troubleshooting on library equipment, including scanner/copier/printers, laptops, staplers, and other equipment.
  • Cover the front Circulation Desk as needed and perform full range of Circulation duties.
Library Circulation
  • Perform customer service duties associated with the library's Circulation function. The Circulation function provides checkout and check-in services for library customers, in addition to other activities.
Library Collections
  • Check in and process print serials.
  • Various collection management tasks (e.g., locating misplaced library materials, collections quality control activities).
Other Responsibilities and Duties
  • Donations
  • Weeding
  • Library Website Content Development
  • University Archives
  • Library E-Mail Account
  • LibCal Study Room Reservations
  • Other Duties as Assigned
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications
  • Bachelor's Degree preferred
  • Candidates with academic library work experience, archives experience OR a completed or in-progress graduate library degree are preferred.
  • Excellent interpersonal skills crucial to providing services to the public and working with others, including (but not limited to) flexibility, enthusiasm, confidentiality, attention to detail, team player approach, and open-mindedness.
  • Documented record of dependability.
  • Ability to work evenings and weekends required.
Skills and Abilities
  • Ability to manage detail, recognize and set priorities, meet deadlines, work quickly and accurately, follow instructions, and maintain confidentiality.
  • Planning and organizational skills.
  • Ability to work well independently.
  • Ability to effectively use initiative, problem-solving skills, critical thinking skills, and sound judgment, and to engage in effective decision-making.
  • Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before others. Ability to effectively communicate in both written and oral form.
  • Ability to use numbers to solve problems involving concrete variables in standardized situations.
  • Ability to apply commonsense understanding to carry out written or oral instructions.
  • Ability to learn technical skills.
  • Ability to use computer systems and associated library software to input and to retrieve data.
  • Ability to interact in a professional, respectful, constructive, and positive manner with students, staff, faculty, and colleagues.
  • Ability to read and to fluently use English. Ability to apply basic mathematical skills to understand and to use numbers, and to perform basic data entry and data analysis
Physical Demands
  • An individual performing the duties in this position is required to sit for the duration of most work shifts. However, standing, walking, reaching, lifting, and climbing library safety step ladders and library safety step stools are all regularly required.
  • An individual must be able to hear, to see, to speak, and to listen effectively with respect to others. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and ability to read materials in print and electronic format.
  • An individual performing this job must be able to use hands and fingers to handle, to feel, to operate, tools or controls, such as a computer keyboard, mouse, or other devices, as well as to perform repetitive motion using hands, wrists, and arms.
  • The carrying of library materials and equipment is required; individuals may be required to lift and to carry up to 50 pounds.
Work Environment
Work is primarily performed in a professional office associated with an academic library, with some work occurring throughout the library. Work can be fast paced with interruptions. Duties of this position are usually performed in an indoor environment, involving contact with library customers. Noise levels for this position range from quiet to moderate.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.
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Job Code: 222

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