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Archiving Assistant Jobs in Indiana (NOW HIRING)

Westfield Washington Schools

Registrar

Westfield, IN · On-site

... Assist Director in maintaining course information in PowerSchool. 9. Process early graduate ... Prepare graduate and withdrawal files for archiving. Qualifications Skills and Abilities: 1. ...

Amcor plc

VU MIP Machining Intern

Evansville, IN · On-site

$16 - $20.75/hr

Add, edit, replace or remove archive documents as directed * Complete Mold Manual maintenance * Data Entry: * Assist Finance, Purchasing and Scheduling personnel as requested * Create files or log ...

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Archiving Assistant information

What are Archiving Assistants?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are some typical daily tasks and responsibilities of an Archiving Assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

What are the key skills and qualifications needed to thrive as an Archiving Assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.
What cities in Indiana are hiring for Archiving Assistant jobs? Cities in Indiana with the most Archiving Assistant job openings:
Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Indiana as of June 2026, with employment types broken down into 1% Locum Tenens, 17% Full Time, 72% Part Time, 2% Temporary, and 8% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.
Utilities, Assistant Director

Utilities, Assistant Director

Purdue University

West Lafayette, IN • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

Purdue University rating

7.5

Company rating: 7.5 out of 10

Based on 132 frontline employees who took The Breakroom Quiz

263rd of 535 rated colleges and universities

Job description

Req Id: 42053
Job Title: Utilities, Assistant Director
City: West Lafayette
Job Description:
Job Summary
Energy Management Manager
Purdue University | West Lafayette, IN
Lead the systems and teams that help Purdue operate efficiently, reliably, and sustainably.
The Energy Management Manager provides strategic direction and day-to-day leadership for Purdue's energy management operations, balancing reliability, cost efficiency, and sustainability across campus building systems. This role oversees the Building Automation System, manages a team of BAS Console Operators, and partners with campus stakeholders to support controls, commissioning, retro-commissioning, and curtailment planning that strengthen long-term performance .
What You'll Do
  • Provide leadership and strategic direction to the energy management team
  • Oversee the operation and continued development of the Building Automation System
  • Manage a team of four BAS Console Operators and support their development
  • Guide engineering design and oversight for campus building controls, including specifications, sequences of operation, and drawings
  • Oversee commissioning for new buildings, renovations, and system upgrades
  • Evaluate BAS vendors, capabilities, cost structures, and integration with existing systems
  • Manage the retro-commissioning program for internal teams and external contractors
  • Provide oversight of BAS networks and coordinate closely with Purdue IT
  • Develop detailed curtailment plans to reduce demand during extreme weather or utility system issues
  • Support training and development for technicians, operators, and designers

What You Bring
  • Experience leading technical teams in building automation, controls, energy management, or a related facilities environment
  • Strong understanding of BAS operations, commissioning, retro-commissioning, and building systems integration
  • Ability to balance operational reliability with cost and sustainability goals
  • Effective communication and collaboration skills for working across disciplines and with external partners
  • A strategic mindset with the ability to guide both immediate response and long-term planning

Why Purdue?
At Purdue, your leadership helps sustain the campus environment that supports teaching, research, and daily university life. You'll join a collaborative organization that values innovation, stewardship, and continuous improvement while contributing to solutions that make a measurable impact across a large and complex campus . This is an opportunity to help shape systems, develop people, and influence how Purdue advances its operational and sustainability goals.
About Us
Be a part of Administrative Operations-the organization that powers Purdue University by providing safe, reliable and transformative services. We support the university's day-to-day operations, as well as the strategic vision for the future.
Administrative Operations delivers a wide range of essential services through various positions, including custodians, construction project managers, electricians, firefighters, groundskeepers, plumbers and more. We are looking for hardworking, dedicated individuals as we continue to grow strong, service-focused teams across campus. Team members work in collaborative environments where their contributions directly impact the success and daily experience of students, faculty, staff and campus visitors.
Our employees benefit from the stability of year-round work, competitive pay and a comprehensive benefits package that includes medical, dental and vision insurance, retirement plans, paid time off and opportunities for ongoing training and professional growth.
Apply now to begin your career with Administration Operations!
What We're Looking For
Education and Experience Required:
  • Bachelor's degree in engineering or related field preferred, Mechanical Engineering preferred
  • Minimum four (4) years of experience in BAS and HVAC design, maintenance, or operations required
  • Relevant experience will be considered in lieu of a degree

Preferred:
  • Professional engineer license

Skills Required:
  • Knowledge:
    • in the functional operation of BAS and HVAC systems
    • of applicable codes and regulations is required
  • Demonstrated ability to act as a liaison between multiple parties
  • Ability to evaluate and solve complex technical problems utilizing creativity and ingenuity
  • Office and engineering computer skills with the ability to learn new computer skills including word processing, spreadsheets, databases, and PI archive database
  • Exposed to heat, noise, dust, and hazardous areas around machinery, chemicals, etc. in building mechanical rooms and utility distribution infrastructure
  • Good:
    • planning and organizational skills
    • verbal and written communications skills
    • interpersonal skills for collaborative work
  • Desire to learn, grow, and contribute to E&U success

Additional Information:
  • Purdue University will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Exempt (Not Eligible for Overtime)
  • Retirement Eligibility: Immediate Defined Contribution by the university
  • Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream
Management 4
  • Pay Band S090
  • Job Code #20003564

Career path maker: https://www.purdue.edu/hr/careerpathmaker/
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Equal Opportunity Employer
Purdue University is an EOE employer.

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