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Archiving Assistant Jobs in California (NOW HIRING)

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ... Assistants in their day-to-day operations. In addition to general support, duties include but are ...

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ... Assistants in their day-to-day operations. In addition to general support, duties include but are ...

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ... Assistants in their day-to-day operations. In addition to general support, duties include but are ...

Carl Acrl

Processing Archivist

Los Angeles, CA · On-site

$74.75 - $105.70/hr

Salary range: $74,752 - $105,696 (Assistant Librarian - Associate Librarian ranks). Position Overview UCLA Library seeks a highly collaborative and knowledgeable archivist to engage in processing and ...

Computer History Museum

Cisco Archivist

San Jose, CA · On-site

Survey, acquire and accession incoming donations; * Assist in the creation of archival procedures and workflows including access, metadata, cataloging, processing, and digital content; * Assist in ...

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Archiving Assistant information

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with archival software or record management systems, and relevant experience or training in library science or information management can be beneficial.

What are the most commonly searched types of Archiving jobs in California?

The most popular types of Archiving jobs in California are:

What cities in California are hiring for Archiving Assistant jobs?

Cities in California with the most Archiving Assistant job openings:

Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Stud Theater and Archive Assistant

Chapman University

Orange, CA • On-site

$16.90/hr

Full-time

Posted 18 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

262nd of 620 rated colleges and universities

Job description

Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/40550
Job Number
SE221024
Position Information
Department or Unit Name
Dodge College- Theatre & Archive
Position Headcount
10
Position Title
Stud Theater and Archive Assistant
Academic Year
Academic Year 2026-2027
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Grad and Undergrad
Anticipated Pay Range
$16.90 - $16.90
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Jim Smith
Supervisor Email
jismith@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
08/17/2026
Projected End Date
08/31/2027
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
Assist in Media Library and Folino Theater operation. Check in and check out materials from media library. Crowd control, stage set up, and playback from laptop computers and blu ray players.
Responsibilities
Operate projectors, signal routers,use Crestron controller, media library checkout.
Crowd control.
Required Qualifications
Configure laptop computers for multiple displays.
Use wireless microphones.
Desired Qualifications
Configure laptop computers for multiple displays.
Use wireless microphones.
Special Instructions to Applicants
Budget Information
Is Federal work-study required?
With or Without FWS

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