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Archives Records Administration Jobs (NOW HIRING)

HEITECH SERVICES

Records Manager SME

Washington, DC · On-site

$70K - $80K/yr

Identify and prepare permanent and historically significant records for preservation and transfer to the National Archives and Records Administration (NARA), ensuring materials are properly organized ...

HeiTech Services

Records Manager SME

Washington, DC · On-site

$70K - $80K/yr

Identify and prepare permanent and historically significant records for preservation and transfer to the National Archives and Records Administration (NARA), ensuring materials are properly organized ...

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How much do archives records administration jobs pay per year?

As of Sep 9, 2026, the average yearly pay for archives records administration in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What is archives records administration?

Archives Records Administration is the process of managing, preserving, and organizing records and documents that hold historical, legal, or administrative value for an organization or government. Professionals in this field ensure that important records are properly stored, easily retrievable, and protected from damage or loss. They may also facilitate public access to archival materials and develop policies for record retention and disposal. This work is essential for maintaining institutional memory and supporting transparency and accountability.

What are the key skills and qualifications needed to thrive as an archives records administrator?

To thrive as an Archives Records Administrator, you need a strong background in records management, archival theory, and information organization, often supported by a degree in library science, archival studies, or a related field. Familiarity with digital asset management systems, electronic records management software, and relevant certifications like the Certified Records Manager (CRM) credential are typically required. Attention to detail, strong analytical skills, and effective communication are crucial soft skills for ensuring accurate records maintenance and stakeholder collaboration. These skills and qualifications are essential to preserve organizational history, ensure legal compliance, and facilitate efficient information retrieval.

What are some common challenges faced by professionals in archives records administration, and how can they be addressed?

Professionals in Archives Records Administration often face the challenge of managing large volumes of both physical and digital records while ensuring compliance with retention policies and privacy regulations. Keeping up with evolving technology and digitization initiatives can also be demanding. Effective organization, regularly updating knowledge of records management software, and collaborating closely with IT and legal teams can help address these issues. Additionally, participating in professional development and training can prepare administrators to adapt to new standards and best practices in the field.

What are the most commonly searched types of Archives Records Administration jobs?

The most popular types of Archives Records Administration jobs are:

What are popular job titles related to Archives Records Administration jobs?

For Archives Records Administration jobs, the most frequently searched job titles are:

Archives Records Administration jobs near you

Records Manager SME

Washington, DC • On-site

HeiTech Services, Inc.
Business Management Consulting • 201 - 500 employees
Learn more about HeiTech Services, Inc.external

Other

Posted 25 days ago

Job description

HeiTech Services is seeking an experienced Records Manager Subject Matter Expert (SME) to provide senior-level Federal records management expertise in support of a government client. The Records Manager SME will apply extensive knowledge of Federal records requirements, lifecycle management, appraisal, preservation, and disposition to help ensure records are managed accurately, efficiently, and in compliance with applicable National Archives and Records Administration (NARA) and Federal requirements. The role requires sound professional judgment and the ability to independently address complex records management needs across both physical and electronic environments.
This position is well suited for an accomplished Federal records professional who can serve as a trusted advisor, provide authoritative guidance, and support consistent, defensible records management practices. The ideal candidate will bring a strong understanding of Federal records governance and the practical experience needed to evaluate records, advise on appropriate handling and disposition, and support broader compliance and information management objectives.
Key Responsibilities:

  • Lead the systematic inventory, assessment, and organization of large volumes of physical and electronic Government records to support accurate classification, accountability, and lifecycle management.
  • Evaluate records and perform records scheduling and appraisal activities to determine appropriate retention, preservation, transfer, or disposition requirements in accordance with approved records schedules and applicable Federal guidance.
  • Execute and oversee authorized disposition actions, including the secure destruction of temporary records and documentation of disposition activities to maintain a defensible records management process.
  • Identify and prepare permanent and historically significant records for preservation and transfer to the National Archives and Records Administration (NARA), ensuring materials are properly organized, documented, and handled.
  • Apply expert knowledge of NARA regulations, the Federal Records Act, and applicable agency records management policies to promote consistent compliance, reduce unnecessary physical and digital storage, and mitigate information security, privacy, and records-related risks.
  • Provide subject matter expertise and professional guidance on complex records management issues, helping ensure records are managed consistently and appropriately throughout their lifecycle.
Requirements
  • 5-10 years of experience in a records management role.
  • Demonstrated experience performing records management for federal agencies or similar work experience.
  • Knowledge or experience applying NARA regulations, the Federal Records Act, DOT Order 1351.28, or comparable Federal records requirements.
  • Experience inventorying records and performing records scheduling, appraisal, preservation, and authorized disposition activities.
  • Experience supporting secure destruction of temporary records, preparation of permanent records for archival transfer, and mitigation of records-related privacy or security risks.
  • Must be a U.S. Citizen and have the ability to obtain and maintain a NACI or higher-level investigation/clearance.
Preferred:
  • Professional records management certification, such as Certified Records Manager (CRM), Information Governance Professional (IGP), or equivalent credential.
  • Formal training or advanced coursework in Federal records management, records disposition, archival management, or information governance.
  • Experience serving in a senior or subject matter expert capacity, providing records management guidance, interpreting Federal records requirements, and advising stakeholders on complex records lifecycle and disposition matters.

This position is contingent upon contract award. HeiTech Services is proactively identifying qualified candidates in anticipation of a potential federal contract award. Qualified applicants may be contacted for prescreening and interviews prior to award. Employment is contingent upon successful contract award and completion of all required pre-employment and security requirements.
HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.
If you require a reasonable accommodation during the application process, please contact us at HR@HeiTechServices.com.
HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.

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