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Archives Collections Assistant Jobs (NOW HIRING)

American

$18.40/hr

AU Archives & Special Collections is seeking applicants for an Archives Student Project Assistant responsible for processing archival collections donated by the USAID Alumni Association. Working ...

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As of Sep 13, 2026, the average hourly pay for archives collections assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

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Infographic showing various Archives Collections Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.

Student Archival Assistant, Small Special Collections Library - Federal Work-Study Position (Stud...

Charlottesville, VA • On-site

The University of Virginia
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about The University of Virginiaexternal

$16.71/hr

Part-time

Re-posted 20 hours ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

Job description

Federal Work Study required: Work-Study (FWSA) eligibility during Fall/Spring semesters is required. Work-Study employment is effective August 25, 2026 - May 14, 2027.

Working hours are from 9:00 AM to 5:00 PM, Monday-Friday. For more information about the Albert & Shirley Small Special Collections Library, please visit http://small.library.virginia.edu/

Main duties:

  • Organize and re-house collections and enter the information into the ArchivesSpace database, or any other platform the student is trained to use.
  • Transfer digital files with archival tools at a basic level.
  • May also participate in packing/unpacking of collections, creating collection inventories, labeling folders, photo-documenting digital media, and making photocopies.
  • Material retrieval: The student assistant will be trained in how to properly retrieve manuscript, university archive, and rare book materials for patron requests.
  • Additional duties may include shifting boxes and special projects.

This is a part-time position (up to 10 hours a week) paying $16.71 per hour, and is available to undergraduate and graduate Federal Work Study students beginning August 25, 2026 with the position ending May 14, 2027.

This position requires a minimum commitment of 7 hours per week, and the ability to adhere to a strict schedule. The temperature in the work area is maintained at below 65 degrees Fahrenheit to better preserve the collections, so employees should dress accordingly.

Passing of a background check is required for this position.

Please include a resume with your application. A cover letter is strongly encouraged.


Qualifications:

Strong sense of self-motivation, and strong analytical skills. Critical and open-minded thinking. Interest in history, photographs, digital records, and personal papers. Experience using the Microsoft Office suite. Critical Ability to lift 40-pound boxes occasionally.

Data entry and/or experience working with databases. Ability to handle rare and special materials with care. Excellent organizational skills, good communication skills, attention to detail, and ability to complete tasks with a high level of accuracy. Ability to multi-task and finish tasks in a timely manner, and ability to work independently as well as closely with others.

Preferred Qualifications:

Experience working in a special collections library or archive, or any library work experience. Experience with reading 18th, 19th, and or 20th century hand-written documents including cursive; familiarity with archival principles and practices. Familiarity with the Library of Congress Classification system. Familiarity with U.S. and Virginia history, or American literature. Clear and legible handwriting. Foreign language skills a plus.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.

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About University of Virginia

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The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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