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Archive Assistant Jobs in Washington (NOW HIRING)

Library Systems & Services LLC

Archivist

Beltsville, MD · On-site

$60K - $72K/yr

The Archivist will assist in the arrangement, description, preservation, and access of archival materials documenting the history of agriculture, agricultural science, and related federal programs.

Sirius XM Radio

Archivist

Washington, DC

The Archivist will also assist with cataloging training and enforce metadata standards in the media asset management system. What You'll Do: * Review audio and catalog in media asset management ...

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Archive Assistant information

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

How do you become an archive assistant?

To become an archive assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and research skills. Relevant experience with records management, familiarity with archival software, and attention to detail are also important; some positions may require a degree in history, library science, or a related field.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Washington? The most popular types of Archive jobs in Washington are:
What cities in Washington are hiring for Archive Assistant jobs? Cities in Washington with the most Archive Assistant job openings:
Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Records Analyst (DISA)

BlackFish Federal LLC

Fort George G Meade, MD • On-site

Other

Re-posted 5 hours ago

Job description

Position Summary

The Records Analyst will support DISA's Records and Information Management (RIM) program at Fort Meade, Maryland. Working under the direction of the Senior Records Manager, this individual performs the day-to-day analytical and operational work of the records management program -- supporting records inventories, disposition activities, compliance documentation, and the agency's ongoing transition to a fully electronic records environment.

The Records Analyst applies solid working knowledge of federal records and information management practices to execute file plans, maintain records repositories, and assist with the modernization of records disposition schedules for both physical and electronic records. This role directly supports compliance with National Archives regulations and DoD records management policy through accurate documentation, tracking, and reporting.

Operating in a secure, mission-critical environment, the successful candidate combines analytical attention to detail with reliable execution -- supporting SOP development, records processing, training delivery, and program assessments while ensuring quality and timeliness across all assigned tasks.

This is a full-time, on-site position based at DISA Headquarters, Fort Meade, Maryland, with occasional travel to NARA Archives II in College Park, Maryland. An active Top Secret clearance with SCI eligibility and U.S. citizenship are required.

Key Responsibilities
  • Support the Senior Records Manager in executing the day-to-day activities of the DISA Records and Information Management (RIM) program.
  • Conduct records inventories and assist in identifying and categorizing agency records across all formats (paper, electronic, email, social media).
  • Assist in developing and updating records disposition schedules and file plans in compliance with NARA regulations.
  • Support the setup, monitoring, and maintenance of records management repositories and libraries within SharePoint Online (SPO) sites.
  • Assist in the transfer of eligible records to records centers, disposal of temporary records, and transfer of permanent records to NARA, including SF-135 processing in ARCIS and scheduling/disposal within the Electronic Records Archive.
  • Assist in scanning and labeling paper records into electronic format for disposition to NARA, applying appropriate metadata tagging.
  • Contribute to the development of records management SOPs, agency tip sheets, and the records management agency manual.
  • Monitor and respond to inquiries in the records management mailbox and support onboarding/off-boarding records processes.
  • Prepare reports, track actions, take meeting minutes, and support RIM training and program assessments.
Required Qualifications
  • Clearance: Active Top Secret clearance with SCI eligibility (favorably adjudicated Tier 5); U.S. citizen.
  • Demonstrated experience supporting federal records and information management (RIM) programs.
  • Working knowledge of NARA regulations, records disposition schedules, and file plan development.
  • Experience with electronic recordkeeping, including scanning, metadata tagging, and records repository maintenance.
  • Strong organizational, analytical, and written communication skills.
  • Proficiency with Microsoft Office and SharePoint.
Preferred Qualifications
  • At least 5 years' prior experience supporting DISA, NARA, or a comparable federal records management program.
  • Familiarity with NARA ERA/ARCIS and SF-135 processing.
  • Experience supporting compliance audits, records assessments, or disposition activities.
  • Records management coursework or certification (e.g., NARA records management training).
Education
  • Bachelor's degree in Information Management, Business Administration, Public Administration, or a related field (advanced degree or equivalent experience substitutions may apply).

This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

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